What to Bring to a Cycling Clinic
This cycling clinic shopping list covers the supplies you need for rider check-in, skills practice and a supported route. Plan for drinks, snacks, bike checks, basic repairs and clear safety marking before participants arrive. Drinking water, spare inner tubes and working pumps are often forgotten until the first mechanical problem or warm afternoon. Use your registration numbers and route length to adjust quantities, then pack everything so instructors can reach it quickly.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Tablesqty 6
- Chairsqty 50
- Bicycle Racksqty 6
Tableware
- Reusable drinking cupsqty 60
- Platesqty 60
- Cutlery setsqty 60
- Coffee cupsqty 40
- Serving plattersqty 8
Kitchen
- Coolersqty 4
- Thermos flasksqty 4
- Cutting boardsqty 3
- Chef's knifeqty 3
- Serving spoonsqty 6
- Water jugsqty 6
Sports equipment
- Spare bicyclesqty 4
- Bike helmetsqty 45
- Bike pumpsqty 4
- Repair standsqty 2
- Multi-toolsqty 5
- Tire leversqty 10
- Spare inner tubesqty 12
- Bike pioneersqty 40
- Traffic conesqty 30
- Marker ribbonsqty 4
- Emergency blanketsqty 10
- First aid kitsqty 2
Equipment
- Walkie-talkiesqty 6
- Megaphonesqty 2
- Extension cordsqty 4
- Power stripsqty 4
Lighting
- LED lampsqty 6
- Flashlightsqty 6
Decorations
- Directional signsqty 12
- Information boardsqty 4
- Markersqty 12
- Name stickersqty 60
Cleaning
- Waste binsqty 8
- Broom setsqty 3
- Mopsqty 3
- Bucketsqty 3
Catering
- Groceries
- Still water - 48 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Iced tea - 12 bottles
- Alcohol-free beer - 48 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 kilo
- Mints - 1 box
- Lemons - 12 pieces
- Bananas - 50 pieces
- Apples - 50 pieces
- Muesli bars - 60 pieces
- Currant buns - 50 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Mixed nuts - 3 kilo
- Baguettes - 10 pieces
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Young cheese - 3 kilos
- Turkey breast - 2 kilos
- Tomatoes - 3 kilos
- Cucumbers - 8 pieces
- Mixed green salad - 6 bags
- Pasta salad - 5 kilos
- Pesto dressing - 3 bottles
- Yogurt dressing - 3 bottles
- Vegetarian wraps - 30 pieces
- Chicken breast strips - 3 kilos
- Vegetarian burgers - 20 pieces
- Hamburger buns - 50 pieces
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Potato salad - 4 kilos
- Cookies - 6 packs
- Whipped cream - 4 aerosol cans
- Ice cubes - 20 kilo
- Coffee filters - 2 packs
- Napkins - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
Tips
- Allow at least 1 litre of water per rider for a short clinic, plus extra for hot weather. Use coolers for chilled drinks and water jugs or reusable cups at the refreshment table.
- Prepare one snack portion per participant, with 10–15% extra for late arrivals or riders who need more fuel. Keep plates, serving platters and cutting boards together so food can be served quickly.
- Set aside one repair station for every 15–20 riders. Stock each station with a pump, repair stand, multi-tool, tire levers and at least one spare inner tube in each common wheel size.
- Bring one checked helmet for every participant, plus 2–3 spare bicycles if the clinic includes beginners or equipment loans. Complete the bike and helmet check before the welcome briefing starts.
- Mark the practice course with traffic cones and marker ribbons, and keep first aid kits and emergency blankets at the registration point. For a large or spread-out group, use walkie-talkies and a megaphone so instructions and incidents are easy to coordinate.
Frequently asked questions
- How much water do I need for a cycling clinic?
- Plan on at least 1 litre per rider for a short clinic, then add more for hot weather, a longer route or limited refill access. Bring extra water for instructors and keep it chilled in coolers where possible.
- How many spare inner tubes should I buy for a cycling clinic?
- Bring at least one spare inner tube for every 10 riders, with a minimum of four for a small group. Match the tubes to the wheel sizes in the participant list and buy them at least 3–5 days before the clinic.
- What bike repair equipment is needed for a cycling clinic?
- Provide one pump and repair stand for every 15–20 riders, plus multi-tools, tire levers and compatible spare inner tubes. Test every pump and tool 1–2 days before the event.
- How many safety cones do I need for a cycling clinic?
- For a basic practice course, start with 20–30 traffic cones and enough marker ribbon to show the boundaries clearly. Add more if the route has multiple stations or more than 20 riders, and lay out the course at least 1 hour before registration.
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