What to Buy for a Culinary Journey

A culinary journey needs more than food and drinks. You will also need practical supplies for transport, tastings, serving, route guidance, and keeping everything chilled. Plan drinks and provisions by participant count, then check dietary requirements before buying food. Pack reusable tableware, serving tools, printed route materials, power banks, and weather protection so the group can move between venues without last-minute shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Equipment

Coolersqty 4
Ice packsqty 16
Power banksqty 4
Phonesqty 2
Chargersqty 4

Tableware

Reusable cupsqty 50
Dessert platesqty 50
Cutlery setsqty 50
Wine glassesqty 50
Napkin holdersqty 6

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 4
Serving spoonsqty 6
Serving plattersqty 10
Serving tongsqty 6
Aluminum foilqty 2
Food storage containersqty 12

Furniture

Foldable tablesqty 4
Folding chairsqty 8

Decorations

Table runnersqty 6
Menusqty 50
Name badgesqty 50
Pensqty 12

Travel supplies

Route mapsqty 50
Program leafletsqty 50
Wristbandsqty 50
Luggage tagsqty 50
Umbrellasqty 6
Rain ponchosqty 10

Safety

First aid kit
Flashlightsqty 2

Cleaning

Waste binsqty 4

Catering

Groceries
- Still water - 40 bottles
- Sparkling water - 20 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Pilsener - 48 bottles
- Red wine - 8 bottles
- White wine - 8 bottles
- Alcohol-free white wine - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Limes - 12 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 4 kilos
- Mini cucumbers - 40 pcs
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Hummus - 12 tubs
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Butter - 1 kilo
- Young cheese - 2 kilos
- Brie - 1.5 kilos
- Assorted sandwiches - 50 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Nut mix - 2 kilo
- Olives - 2 kilos
- Crackers - 8 packs
- Dark chocolate - 2 kilos
- Cookies - 8 packs
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Basil - 4 bunches
- Napkins - 200 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs
- Hand gel - 6 bottles
- Freezer bags - 2 boxes

Tips

Allow two to three drinks per person for the first hour, then add one drink per person for each additional hour. Chill them in coolers with ice packs before departure.
Buy tasting portions only after confirming the number of participants and dietary requirements. Add at least 10% extra for spills, late additions, or larger portions.
Pack one reusable cup, cutlery set, and dessert plate per participant, plus five extra sets. Bring wine glasses only if the tastings require them and transport them in a protected container.
Prepare one route map and program leaflet per participant, with five spare copies. Pack name badges, pens, wristbands, and luggage tags together so registration does not delay departure.
Charge phones and power banks the night before, and pack chargers, umbrellas, rain ponchos, and a first aid kit. Keep emergency supplies and route materials in a separate, easy-to-reach bag.

Frequently asked questions

How much food should I buy for a culinary journey?: Base the quantity on the confirmed participant list and the tasting portions planned at each venue. Buy at least 10% extra for spills, dietary substitutions, and unexpected additions.
How many drinks do I need for a culinary journey?: For the first hour, plan two to three drinks per person. Add one drink per person for every following hour, then chill everything before the group leaves.
When should I buy and chill the drinks?: Buy drinks one to two days before the journey when possible. Chill them at least four hours before departure, using coolers and ice packs to keep them cold during transport.
What should I pack for rain and route changes?: Pack one umbrella or rain poncho per participant when wet weather is possible, plus five spares. Bring printed route maps and a charged phone with a power bank so the group can continue if plans change.

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