Craft market shopping list

A craft market needs more than stalls and tables. You’ll need a clear way to guide visitors, reliable power for coffee machines and card readers, and enough serving equipment for breaks and refreshments. This shopping list covers the shared supplies that are easy to overlook, from tablecloths and booth signs to extension cords, coolers and reusable cups. Check quantities against your number of stallholders, expected visitors and opening hours before you shop.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market tablesqty 24
Folding chairsqty 60
Beer tablesqty 4
Market stall tableclothsqty 24
Stoolsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 6
Power stripsqty 6
Card machinesqty 2
Power banksqty 4

Lighting

String lightsqty 8
LED lampsqty 6
Battery lanternsqty 4

Decorations

Welcome sign
Booth number signsqty 24
Directional signsqty 10
String light fastenersqty 20
Table décorqty 12

Tableware

Reusable cupsqty 120
Coffee cupsqty 60
Platesqty 80
Teaspoonsqty 60
Serving tongsqty 8

Kitchen

Thermos flasksqty 4
Water jugsqty 6
Serving plattersqty 12
Cutting boardsqty 2
Bread knivesqty 2
Kitchen glovesqty 4

Catering

Cooler cratesqty 6
Serving plattersqty 10
Drink dispensersqty 2
Cash boxesqty 2
Change boxesqty 2
Menu holdersqty 6
Chalkboardsqty 4
Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilos
- Sweetener - 1 box
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Lemons - 2 kilos
- Ice cubes - 10 kilos
- Butter cookies - 6 packs
- Oatmeal cookies - 4 packs
- Mini apple turnovers - 80 pieces
- Mini muffins - 80 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted sticks - 4 bags
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Carrots - 4 kilos
- Napkins - 500 pieces
- Paper table runners - 6 rolls
- Stir sticks - 200 pieces
- Cardboard snack trays - 200 pieces
- Baking paper - 2 rolls
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Trash bags - 3 rolls
- Pedal bin bags - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Sponges - 10 pieces
- Microfiber cloths - 20 pieces
- Hand soap - 4 bottles
- Paper towels - 6 packs
- Bandage strips - 2 boxes
- Nitrile gloves - 2 boxes
- Ballpoint pens - 20 pieces
- Permanent markers - 2 sets
- Tape - 6 rolls
- Duct tape - 3 rolls
- Rope - 2 rolls
- Cable ties - 100 pieces

Cleaning

Waste binsqty 8
Litter pickersqty 2
Bucketsqty 4
Mopsqty 4
Broom setsqty 3
Hand broomsqty 3
Cleaning glovesqty 6
Hand soap dispensersqty 4

Tips

Plan one market table or stall setup for each seller, then add spare tablecloths, signs and seating for registration, refreshments or last-minute changes.
Count power points before buying or collecting equipment. Coffee machines, kettles, card machines and lighting may need separate extension cords, power strips or power banks.
Prepare signage in advance: allow one welcome sign, booth number sign and directional sign for every location visitors need to find, including entrances, toilets and refreshments.
For drinks and refreshments, count reusable cups, coffee cups, plates, teaspoons and serving utensils for the busiest hour rather than the full event average. Add extra stock if washing facilities are limited.
Check lighting and weather supplies at least 24 hours before opening. Test LED lamps, battery lanterns and string lights, and make sure party tents and fasteners are ready if the forecast changes.

Frequently asked questions

How many tables do I need for a craft market?: Start with one market table or stall setup per registered booth holder. Add at least two spare tables for registration, refreshments or unexpected layout changes, then confirm the final count when registrations close.
How many cups should I buy for a craft market?: Allow two reusable cups or coffee cups per expected visitor who may use the refreshment area, then add 10% for replacements and busy periods. If cups cannot be washed during the market, plan for the full event quantity upfront.
How many extension cords and power strips are needed for a craft market?: Count every powered item first, including coffee machines, kettles, card machines and lights. Use at least one suitable extension cord per power area and keep one spare power strip and power bank available for failures.
When should I prepare the craft market supplies?: Complete the main shopping and stock check at least 48 hours before opening. Chill drinks, sort wristbands and test card machines and lighting on the day before, leaving only final setup for event morning.

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