Craft market shopping list

A craft market needs more than tables and stalls. You also need a clear layout, reliable power, payment equipment, signs, refreshments and supplies for exhibitors and visitors. This shopping list covers the practical items behind the event, from cable mats and coolers to coffee machines and booth numbers. Check quantities against your stall count, expected attendance and venue facilities before buying or booking anything.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 20
Party tentsqty 4
Tablesqty 12
Chairsqty 60
Beer tablesqty 6
Foldable tablesqty 4
Clothes racksqty 4
Waste binsqty 8
Stoolsqty 6

Equipment

Extension cordsqty 8
Power stripsqty 8
Cable matsqty 12
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Card machinesqty 2
Calculatorsqty 2
Walkie-talkiesqty 4

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 6

Decorations

Buntingqty 10
Balloonsqty 100
Decorative clothsqty 8
Flower potsqty 12
Chalkboardsqty 6
Booth numbersqty 20
Directional signsqty 10
Information board
Program boardsqty 3

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 60
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 6
Water jugsqty 6

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Measuring cupsqty 2
Mixing bowlsqty 4
Bowlsqty 8
Ice packsqty 16
Bottle openersqty 4
Serving traysqty 6
Aluminum foilqty 2
Cling filmqty 2
Storage boxesqty 10

Cleaning

Bucketsqty 4
Cleaning clothsqty 20
Broomqty 3
Dustpan and brushqty 3
Mopqty 3
Toilet brushesqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea assortment - 4 boxes
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Water - 12 bottles
- Sparkling water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Grape juice - 4 cartons
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 4 bottles
- Lemons - 3 kilogram
- Limes - 2 kilograms
- Apples - 5 kilograms
- Bananas - 3 kilograms
- Grapes - 4 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Bell peppers - 12 pieces
- Hummus - 8 tubs
- Cream cheese - 4 tubs
- Mild cheese - 3 kilograms
- Brie - 2 kilograms
- Cooked ham - 2 kilograms
- Smoked chicken breast - 1 kilogram
- Egg salad - 4 tubs
- Baguettes - 20 pieces
- Mini rolls - 150 pieces
- Wholemeal bread - 6 loaves
- Wraps - 8 packs
- Butter - 1 kilogram
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto - 4 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Cheese crackers - 6 packs
- Cookies - 8 packs
- Brownies - 8 boxes
- Apple pie - 6 pieces
- Whipped cream - 6 cans
- Napkins - 500 pieces
- Paper straws - 200 pieces
- Baking paper - 2 rolls
- Food storage containers - 50 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Large trash bags - 40 pieces
- Plastic gloves - 4 boxes
- Paper towels - 12 packs
- Duct tape - 6 rolls
- Cable ties - 2 bags
- Printer paper - 2 packs
- Ink cartridges - 2 sets
- Name stickers - 150 pieces
- Ballpoint pens - 20 pieces
- Cash float - 1 set

Tips

Plan one market stall or table space per exhibitor, then add at least one separate table for registration, information or refreshments. Confirm the final participant list before ordering furniture.
Count power-dependent equipment before shopping. Map coffee machines, kettles, card machines and lights to available outlets, and use extension cords, power strips and cable mats where the venue permits them.
Prepare payment supplies at least one day before the market. Test every card machine, bring calculators, and organise change in small denominations rather than waiting until the first customer arrives.
Allow one waste bin for each busy area and place them near refreshments, entrances and exits. Emptying them during the market is easier when spare bags and a clear collection point are ready.
Set up signs before exhibitors arrive: booth numbers, directions, parking information and an information board should be visible from the entrance. Put lighting, lanterns or LED lamps in place before the market opens if the venue may be dim.

Frequently asked questions

What do I need for a craft market stall?: Plan a stall or table, seating where needed, a booth number, display cloths or racks, payment equipment and a waste bin for each selling area. Confirm the number of exhibitors first, then match the furniture and signs to that count.
How much coffee and tea should I buy for a craft market?: For a four-hour market, allow roughly one hot drink per expected visitor if refreshments are free, or about 1.5 drinks per person if the market is a social event. Add 10% extra cups, tea bags, coffee and milk so a late rush does not empty the station.
How many card machines and cash registers do I need?: Use at least one card machine and one cash point for each busy payment area; for a single organiser-run sales point, one of each is usually enough. Test them 24 hours beforehand and prepare change before setup begins.
When should I buy supplies for a craft market?: Buy non-perishable supplies, signage materials and decorations at least one week before the market. Purchase chilled items and final refreshments one or two days beforehand, after checking registrations, dietary requirements and the weather forecast.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.