Craft Market Shopping List

A craft market needs more than stalls and tables. You will also need reliable power, weather protection, lighting, payment equipment and enough serving items for refreshments. Use the number of stalls and expected visitors to set quantities, then check every supplier before market day. Buy or collect consumables early, especially cups, plates, cutlery, name badges and drinks, because these are easy to overlook when you focus on the sellers.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 24
Party tentsqty 8
Tablesqty 12
Chairsqty 40
Foldable tablesqty 4
Stoolsqty 8
Tableclothsqty 28
Stall weightsqty 32

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 20
Serving spoonsqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 6
Extension cordsqty 8
Power stripsqty 8
Rechargeable payment terminalsqty 2
Mobile phonesqty 2
Handheld microphone
Music player

Lighting

String lightsqty 8
LED lanternsqty 12

Decorations

Buntingqty 12
Flower potsqty 16
Artificial flowersqty 40
Table decorationsqty 24
Name badgesqty 60
Badge holdersqty 60
Route signsqty 12
Booth numbersqty 24
Information boardsqty 4

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Water jugsqty 8
Thermos flasksqty 6
Serving traysqty 8
Pliersqty 8
Measuring cupsqty 2
Cash registersqty 2
Cash boxesqty 2
Price sign holdersqty 30
Small change traysqty 6
Workshop tablesqty 4
Workshop chairsqty 24
Protective matsqty 8
Apronsqty 12
Work traysqty 24
Hand toolsqty 12
Table clampsqty 24

Cleaning

Waste binsqty 10
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 4
Cleaning wipesqty 6
Hand soap dispensersqty 6
Disinfecting gelqty 6
Trash bag holdersqty 10

Catering

Groceries
- Coffee beans - 3 kilo
- Tea bags - 250 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Hot chocolate - 4 liters
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Coffee creamer - 6 bottles
- Granulated sugar - 3 kilos
- Sweeteners - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Sparkling water - 12 bottles
- Still water - 18 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Lemons - 3 kilos
- Ice cubes - 12 bags
- Apples - 8 kilos
- Bananas - 5 kilo
- Grapes - 5 kilos
- Mandarins - 5 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salty pretzels - 5 bags
- Mixed nuts - 5 bags
- Rice cakes - 6 packs
- Mini cookies - 8 packs
- Syrup waffles - 8 packs
- Brownies - 80 pieces
- Mini muffins - 80 pieces
- Currant buns - 60 pieces
- White rolls - 60 pieces
- Multigrain rolls - 60 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Cream cheese - 1,5 kilo
- Hummus - 2 kilos
- Back ham - 2 kilos
- Chicken breast - 2 kilos
- Smoked chicken - 1 kilo
- Cucumbers - 3 kilos
- Tomatoes - 4 kilos
- Bell peppers - 3 kilos
- Arugula - 1 kilo
- Lettuce - 8 heads
- Pickles - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto sauce - 3 jars
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Salt - 1 kilo
- Black pepper - 2 jars
- Paprika powder - 1 jar
- Spice mix - 2 jars
- Serving trays - 100 pieces
- Paper napkins - 600 pieces
- Bamboo skewers - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Coffee filters - 3 packs
- Teaspoons - 150 pieces
- Stirrers - 500 pieces
- Paper cups - 300 pieces
- Paper plates - 300 pieces
- Serving trays - 8 pieces
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Disinfectant wipes - 6 packs
- Liquid hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Paper towels - 12 packs
- Tissue boxes - 8 boxes
- Labels - 300 pieces
- Ballpoint pens - 30 pieces
- Permanent markers - 12 pieces
- A4 paper - 2 packs
- Printer paper for signs - 1 pack
- Adhesive tape - 8 rolls
- Double-sided tape - 4 rolls
- Cable ties - 200 pieces
- Rope - 4 rolls
- AA batteries - 24 pieces
- AAA batteries - 24 pieces
- Bandages - 2 boxes
- Rain ponchos - 30 pieces

Tips

Allow one table or market stall per registered artisan, plus at least 10% spare table space if late changes are possible. Match each stall with seating only where vendors have requested it.
Prepare at least one reusable cup per expected drink service and keep separate supplies of coffee cups, plates and cutlery. For a four-hour market, allow two drinks per visitor if refreshments are being served.
Plan one extension cord and one power strip for each powered stall cluster, rather than running loose cables across the whole venue. Confirm coffee machines, kettles and payment terminals at least 7 days before the market.
Use stall weights for every outdoor tent, even when the forecast looks calm. Pack one rechargeable payment terminal and one charged mobile phone per sales point, then test connectivity before opening.
Print name badges and floor plans at least 2 days ahead, and bring badge holders, tape and spare copies. For lighting, place string lights or LED lanterns at entrances, refreshment points and any darker stall rows.

Frequently asked questions

What should I buy for a craft market?: Start with one stall or table setup per artisan, plus tents, stall weights, tablecloths and chairs where needed. Add cups, coffee cups, plates, cutlery, serving items, payment terminals, extension cords, lighting and name badges. Confirm quantities from your final vendor and visitor numbers at least 7 days before the market.
How many tables do I need for a craft market?: Plan at least one table or market stall per participating artisan, based on the stall allocation. Add 10% spare capacity if the venue allows it, so a market with 30 artisans has 33 table spaces available.
How much tableware do I need for a craft market?: Allow two drinks per visitor for a four-hour market, then match coffee cups, reusable cups and plates to that expected service level. Keep at least 10% extra cups, plates and cutlery for breakages, delays and unexpected visitors.
What equipment do craft market stalls need?: Powered vendors may need coffee machines, kettles, extension cords and power strips, while sellers commonly need rechargeable payment terminals and mobile phones. Confirm every power requirement 7 days before the event and test the terminals and cables before setup.

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