Craft market shopping list

A craft market needs more than tables and stalls. You will need equipment for payments, safe power distribution, refreshments, signs, lighting and weather protection. This shopping list helps you gather the practical supplies before setup day, including items that are easy to overlook, such as cable mats, phone chargers and storage crates. Match quantities to the number of stalls, sellers and expected visitors rather than buying one set for the whole market.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 24
Foldable tablesqty 12
Beer tablesqty 8
Folding chairsqty 60
High tablesqty 6
Tablecloth coversqty 30
Stall shelvesqty 24
Storage cratesqty 20

Equipment

Cash registersqty 4
Card machinesqty 4
Extension cordsqty 8
Extension cordsqty 12
Power cablesqty 12
Cable matsqty 12
Coolersqty 6
Kettlesqty 3
Coffee machinesqty 3
Thermos flasksqty 6
Flashlightsqty 6
Mobile phone chargersqty 4

Lighting

String lightsqty 12
LED lampsqty 12
Battery lanternsqty 8

Decorations

Buntingqty 12
Wind flagsqty 6
Flower boxesqty 10
Diaper clothsqty 24
Directional signsqty 12
Information boardsqty 6
Booth number signsqty 24
Table sign holdersqty 24

Tableware

Reusable drinking glassesqty 150
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 20
Pouring jugsqty 8
Serving spoonsqty 12

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving tongsqty 8
Measuring cupsqty 3
Glovesqty 6
Bottle openersqty 4
Washing-up bowlsqty 4
Drying racksqty 4

Cleaning

Broom setsqty 4
Trash binsqty 12
Waste binsqty 4
Hand soap dispensersqty 6
Pedal binsqty 6
Microfiber clothsqty 20
Cleaning glovesqty 8

Safety

Crowd control barriersqty 12
Traffic conesqty 12
Cable warning signsqty 8
Fire extinguishersqty 4
First aid kitsqty 2

Catering

Groceries
- Coffee - 8 packs
- Tea - 6 boxes
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 6 cans
- Chocolate milk - 8 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Sparkling mineral water - 6 bottles
- Alcohol-free beer - 4 crates
- Beer - 8 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Lemons - 3 kilos
- Limes - 2 kilos
- Mint - 10 bunches
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Strawberries - 4 kilos
- Mini cucumbers - 3 kilos
- Carrots - 4 kilos
- Cherry tomatoes - 3 kilos
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Tortilla chips - 8 bags
- Snacks - 8 bags
- Nut mix - 3 kilo
- Olives - 3 kg
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Young cheese - 4 kilos
- Brie - 2 kilos
- Vegan cheese - 2 kilo
- Ham - 3 kilos
- Salami - 3 kilo
- Vegan spread - 2 kilos
- Baguettes - 20 pieces
- Multigrain loaves - 12 pieces
- Mini sandwiches - 240 pieces
- Wraps - 120 pieces
- Unsalted butter - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 3 bottles
- Pesto - 2 jars
- Jam - 4 jars
- Honey - 2 jars
- Pepper - 250 gram
- Salt - 500 grams
- Paprika powder - 100 grams
- Garlic powder - 100 grams
- Olive oil - 2 liters
- Vinegar - 1 liter
- Honey mustard sauce - 2 bottles
- Napkins - 1000 pieces
- Paper bowls - 500 pieces
- Wooden skewers - 500 pieces
- Coffee stirrers - 500 pieces
- Paper straws - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Scouring sponges - 12 pieces
- Trash bags - 150 pieces
- Compostable trash bags - 50
- Table runners - 30 pieces
- Freezer bags - 4 boxes

Tips

Plan one market stall or table setup per participating maker, then add at least one spare table or folding chair if storage space allows. Order table covers, shelves and storage crates according to the products each seller brings.
Provide a payment setup for every sales point that needs one: cash registers, card machines, receipt rolls and change. Prepare small denominations before opening, and keep a separate cash box for each staffed sales area.
Measure the distance from the power supply to each stall before buying or collecting extension cords and power cables. Cover every cable crossing with a cable mat, and keep spare phone chargers available for card machines.
For refreshments, count one kettle or coffee machine per busy serving point and prepare enough thermos flasks and coolers to avoid queues. Put cups, water and cleaning cloths in the same crate so volunteers do not have to search during opening hours.
Prepare visitor and stall signage before setup: stall numbers, information boards, arrow signs and parking information. Bring battery lanterns, LED lights or string lights even for a daytime market, because covered stalls can become dark and weather may reduce visibility.

Frequently asked questions

What do I need for a craft market stall?: Plan for one table or market stall, a table cover, product shelves if needed, storage crates, a sign and a chair for each maker. Add lighting and a payment method when the stall sells indoors, under a tent or after dark.
How many tables and chairs do I need for a craft market?: Start with one table or stall per participating maker and one chair per person who will staff it. Add at least 10% spare seating and one or two spare tables when the venue has room for replacements or shared displays.
How many card machines and cash registers are needed at a craft market?: Provide one card machine for each independent sales point, plus one shared cash register only when several sellers use the same checkout. Test every device at least 24 hours before opening and charge phones and card readers overnight.
When should I buy supplies for a craft market?: Buy or reserve tents, stalls, tables, power equipment and lighting at least 2 to 4 weeks before the market. Complete the remaining shopping after the participant list is confirmed, so quantities match the final number of makers and serving points.

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