What you need for a cookie sale

A cookie sale needs more than flour, sugar and a working oven. You will also need packaging, labels, display equipment, payment supplies and a way to transport cookies without breaking them. Buy ingredients only after choosing the assortment and checking dietary requirements. For a busy sale, prepare enough bags or boxes for every package, plus roughly 10% extra for damaged packaging, last-minute orders or mixed assortments.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tent
Tablesqty 6
Chairsqty 8
Tableclothqty 6
Cratesqty 12

Tableware

Serving traysqty 12
Display basketsqty 10

Kitchen

Mixing bowlsqty 8
Baking traysqty 16
Baking racksqty 10
Measuring cupsqty 4
Kitchen scalesqty 3
Dough scrapersqty 6
Rolling pinsqty 4
Oven mittsqty 6
Cooling racksqty 12
Measuring spoonsqty 4
Cake brushesqty 4
Foam spatulasqty 4
Cutting boardsqty 4
Kitchen knivesqty 4
Storage binsqty 20

Equipment

Ovensqty 3
Coolersqty 3
Payment terminal
Power banksqty 3
Extension cordsqty 3
Power stripsqty 3
Cash register
Calculatorsqty 3

Decorations

Prize card holdersqty 12
Sales signsqty 6
Directional signsqty 4

Office

Clipboardsqty 4
Pensqty 20
Permanent markersqty 8
Tapeqty 6
Scissorsqty 4

Cleaning

Cleaning bucketsqty 3
Cleaning clothsqty 20
Hand broomsqty 3
Trash binsqty 4

Catering

Groceries
- Wheat flour - 20 kg
- Granulated sugar - 10 kg
- Brown sugar - 5 kg
- Powdered sugar - 2 kg
- Unsalted butter - 8 kg
- Eggs - 120 pieces
- Vanilla extract - 3 bottles
- Baking powder - 10 sachets
- Table salt - 1 kg
- Chocolate chips - 8 kg
- Cocoa powder - 2 kg
- Oatmeal - 5 kg
- Raisins - 4 kg
- Coconut shavings - 2 kg
- Cinnamon - 500 g
- Speculaas spices - 500 g
- Decorating sugar - 2 kg
- Chocolate sprinkles - 2 kg
- Peanut butter - 3 jars
- Baking paper - 10 rolls
- Plastic wrap - 4 rolls
- Aluminum foil - 4 rolls
- Paper bags - 700 pieces
- Self-adhesive labels - 700 pieces
- Allergen stickers - 100 pieces
- Paper napkins - 1000 pieces
- Disposable gloves - 2 boxes
- Hand soap - 2 bottles
- Hand sanitizer - 4 bottles
- Dish soap - 2 bottles
- Surface cleaner - 2 bottles
- Paper towels - 12 rolls
- Garbage bags - 3 rolls
- Drinking water - 2 crates
- Paper cups - 250 pieces
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar sticks - 250 pieces

Tips

Plan packaging around your sales unit: buy at least one bag or box per expected package, then add 10% extra. Include labels for the cookie name, allergens and pack price so customers do not have to ask.
Check your oven capacity before buying ingredients. If one batch takes 20 minutes and your oven holds two trays, calculate the total baking time and schedule cooling space before the sale date.
Prepare display and serving supplies separately from baking equipment. Tables, a tablecloth, trays or baskets and price-card holders should be packed together so the sales area can be set up quickly.
Arrange payment supplies at least 2 days before selling. Test the payment terminal, charge power banks, prepare change for cash payments and pack a calculator or cash register as a backup.
Pack cookies in sturdy crates after they have cooled completely. Keep pre-orders in a separate, clearly marked group and bring extra signs, labels and extension cords in case the sales space is larger or farther from power than expected.

Frequently asked questions

What should I buy for a cookie sale?: Buy the ingredients for your chosen assortment, plus packaging, labels, display trays or baskets, price cards and transport crates. Add payment supplies such as change, a payment terminal and a backup power bank. Plan one package and label per sale unit, with about 10% extra packaging.
How many cookie bags or boxes do I need?: Buy one bag or box for every planned package, then add 10% extra. For example, 80 planned packages means at least 88 pieces of packaging. Keep a few different sizes available if your assortment includes both small and large cookies.
How far in advance should I buy supplies for a cookie sale?: Buy non-perishable baking ingredients and packaging 1 to 2 weeks before the sale. Check the final inventory 2 days before baking, and test the payment terminal and charge power banks no later than the day before selling.
What do I need to bring to the cookie sale table?: Bring tables, a tablecloth, display trays or baskets, price cards, sales signs, labels, crates and the payment setup. Pack extension cords and power strips only if power is available, and bring a backup power bank so payment does not stop during the sale.

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