What you need for a concert tour

A concert tour needs more than instruments and performers. Each venue must have the right stage furniture, sound equipment, lighting, cables, power supplies and front-of-house items ready before load-in. This shopping list covers the physical supplies behind the tour plan, from mixing consoles and microphones to chairs, glasses and work lights. Check quantities against each venue’s technical rider and audience capacity, especially when equipment travels between multiple dates.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage sectionsqty 12
Stage stepsqty 2
Bar stoolsqty 8
High tablesqty 12
Chairsqty 120
Foldable tablesqty 12
Coat racksqty 4

Equipment

Mixing console
Speakersqty 4
Subwoofersqty 2
Stage monitorsqty 4
Microphonesqty 8
Microphone standsqty 8
DI boxesqty 6
Monitor speakersqty 2
XLR cablesqty 20
Jack cablesqty 12
Cable reelsqty 8
Extension cordsqty 12
Laptop
Cable traysqty 12
Gaffer tapeqty 8
Batteriesqty 24
Entrance desk
Ticket scannerqty 2
Walkie-talkiesqty 8
Power banksqty 4

Lighting

LED spotlightsqty 8
Moving headsqty 4
Light standsqty 4
Lighting Console
Work lightsqty 4

Tableware

Drinking glassesqty 150
Coffee cupsqty 40
Platesqty 150
Cutlery setsqty 150
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Ice cube traysqty 4
Thermos flasksqty 4
Cutting boardsqty 3
Knivesqty 6
Small bowlsqty 12

Decorations

Stage drapesqty 4
Bannersqty 6
Tableclothsqty 12
Directional signsqty 10

Cleaning

Vacuum cleaner
Mopsqty 3
Bucketsqty 3
Broom setsqty 3
Waste binsqty 10
Cleaning glovesqty 8

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Stir sticks - 200 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Ginger beer - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 12 crates
- Alcohol-free beer - 4 crates
- White wine - 12 bottles
- Red wine - 6 bottles
- Prosecco - 4 bottles
- Lemonade syrup - 3 bottles
- Ice cubes - 20 bags
- Lemons - 20 pieces
- Limes - 20 pieces
- Ice lollies - 100 pieces
- Baguettes - 20 pieces
- Mini bread rolls - 120 pieces
- Herb cream cheese - 12 tubs
- Mild cheese - 3 kilograms
- Ham shank - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Hummus - 12 tubs
- Pesto - 6 jars
- Cucumbers - 12 pieces
- Tomatoes - 3 kilograms
- Arugula - 8 bags
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 8 jars
- Olives - 8 jars
- Party nuts - 10 bags
- Cheese crackers - 8 packs
- Grapes - 6 kilograms
- Apples - 60 pieces
- Bananas - 40 pieces
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilograms
- Bell peppers - 20 pieces
- Yogurt - 6 liter
- Muesli - 3 kilogram
- Cookies - 12 packs
- Brownies - 120 pieces
- Mini muffins - 120 pieces
- Vegan sandwiches - 30 pieces
- Gluten-free rolls - 20 pieces
- Vegan toppings - 10 packages
- Gluten-free crackers - 6 packs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 can
- Olive oil - 2 bottles
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Napkins - 600 pieces
- Paper straws - 300 pieces
- Cardboard snack trays - 300 pieces
- Trash bags - 100 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Dish soap - 4 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Disinfecting wipes - 8 packs
- Nitrile gloves - 4 boxes

Tips

Check every venue’s technical rider at least 2–3 weeks before the show. Confirm whether the venue supplies speakers, monitors, microphones, lighting and a mixing console before buying or hiring duplicates.
Pack cable reels, extension cords, cable trays and gaffer tape with the sound and lighting equipment. Keep at least one spare cable of each commonly used type for every show day.
Plan stage furniture from the stage layout, not from the audience size. Count stage sections, steps, stools and chairs for each performer and leave clear access routes for setup and exits.
Bring separate work lights for load-in and strike. Stage lighting may not be available while the crew is building the stage, so check that the number of work lights covers the full working area.
Count drinking glasses and coffee cups for performers, crew and volunteers rather than ticket holders. A practical starting point is one cup per person per break, plus 10% spare stock for a touring day.

Frequently asked questions

What equipment do I need for a concert tour?: At minimum, plan for a mixing console, speakers, subwoofers, stage monitors, microphones, stands, DI boxes, cables and power leads. Add lighting equipment, stage furniture and work lights after checking each venue’s technical rider.
How many microphones do I need for a concert?: Count one microphone for every vocalist or microphone-based instrument used at the same time, then add at least 2 spare microphones for a touring show. Confirm the final number against the performers’ technical requirements 2–3 weeks before each date.
How many spare cables should I bring on tour?: Bring at least one spare XLR cable and one spare jack cable for each active cable type and length used in the show. For a multi-date tour, pack 10–20% more cables than the stage plan requires so one failed cable does not stop the set.
What should I buy for the concert backstage and front of house?: Plan chairs, foldable tables, coat racks, drinking glasses and coffee cups for the performers, crew and volunteers. Count these for the maximum number of people on site and add roughly 10% spare tableware before the first show.

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