Computer market checklist: what to arrange and when

A computer market needs more than tables and sellers. You must coordinate registrations, stall assignments, testing equipment, network access, power, payments, and visitor information before opening day. Start by fixing the date, opening hours, and venue, then work through seller registration and the floor plan. In the final week, confirm suppliers, volunteers, equipment, signage, and payment methods. This checklist keeps the practical details in the right order and highlights the items that are often left until too late.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set date and opening hours
2 people
Reserve venue
Create a market map
2 people
Draft vendor terms
2 people
Publish registration form
Send invitations
2 people
Post the ad online
Hang posters
2 people
Process registrations
Confirm vendors
Assign table numbers
Collect dietary requirements
Assess power requirements
Assign volunteers
2 people
Confirm supplier agreements
Determine the admission payment method
2 people
Order cash change
Print vendor list
Print Signage
Publish visitor information
Check the shopping list
Do the shopping
2 people
Gather equipment and materials
2 people
Check test equipment
2 people
Check the cash register and payment methods
2 people
Chill drinks
2 people
Set out non-perishable snacks
Prepare the coffee and tea station
Plan transport to the venue
2 people

Event

Open venue
2 people
Clear the loading and unloading area
3 people
Set up tables and chairs
4 people
Mark vendor spots
2 people
Set up power points
3 people
Set up test stations
3 people
Set up the entrance desk
2 people
Set up catering table
2 people
Set up signage
2 people
Place waste bins
Receive vendors
3 people
Guide vendors to tables
2 people
Connect products for test stations
2 people
Make coffee and tea
Staff the entrance desk
2 people
Welcome visitors
2 people
Hand out the program and map
2 people
Guide test stations
2 people
Serve catering
2 people
Refill drinks
Refill coffee and tea
Check tables and aisles
2 people
Empty trash bins
Check toilets
Inform vendors about closing
Close the entrance desk
2 people
Check out vendors
2 people
Shut down test stations
2 people

Aftercare

Take down tables and chairs
4 people
Remove power cables
2 people
Pack leftover catering
2 people
Collect and remove waste
3 people
Clean the venue
3 people
Secure lost property
Reload materials
3 people
Lock up the venue
2 people
Clean reusable materials
2 people
Return equipment
2 people
Return borrowed materials
2 people
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 24
Tablesqty 8
Chairsqty 36
Entrance desk
Bar stoolsqty 4
Folding tableqty 2

Equipment

Laptops for test stationsqty 3
Screensqty 3
Keyboardsqty 3
Miceqty 3
Network switch
Wi-Fi router
Label printer
Cash register
Payment terminal
Coolersqty 3
Coffee machinesqty 2
Kettlesqty 2
Power stripsqty 12
Extension cordsqty 12
HDMI cablesqty 6
DisplayPort cablesqty 4
USB cablesqty 10
Ethernet cablesqty 8
Cable reelsqty 3
USB sticksqty 6
Power strip coversqty 6
Battery chargersqty 6
Multimetersqty 2
Screwdriver setsqty 3
Compressed air cansqty 6
Computer cable tester
Handheld scannersqty 2
Desk lampsqty 6

Tableware

Reusable mugsqty 60
Reusable glassesqty 80
Reusable platesqty 60
Reusable cutleryqty 80

Kitchen

Thermos flasksqty 4
Serving traysqty 4
Serving spoonsqty 4
Cutting boardsqty 2
Knivesqty 4

Decorations

Tableclothsqty 10
Directional signsqty 12
Table numbersqty 24
Vendor signsqty 24
Prize card holdersqty 80
Market banner
Tape dispensersqty 4
Cable markersqty 2

Lighting

LED string lightsqty 4
Work lightsqty 4

Cleaning

Vacuum cleaner
Broom setsqty 2
Mopsqty 2
Bucketsqty 2
Waste binsqty 8

Catering

Groceries

Tips

Set the floor plan before confirming sellers. Count every market stall, table, chair, and test station, then leave clear routes for visitors and enough space for power cables.
Ask sellers about power and equipment needs during registration, not a few days before the market. Use the responses to plan sockets, extension cords, power strips, network connections, and test stations.
Test every laptop, screen, keyboard, mouse, cable, router, and network switch before packing them. A short test session at least 48 hours before opening gives you time to replace faulty equipment.
Prepare entrance payments and cash handling before the final week. Check the cash register and payment terminal, order change, and decide who operates the entrance desk during each opening hour.
Publish practical visitor information before the event and print the same details for the venue. Include opening hours, payment options, seller information, and where visitors should go when they arrive.

Frequently asked questions

How early should I start organising a computer market?: Start at least 8 to 12 weeks before the market. Fix the date and venue first, then allow several weeks for seller registrations, invitations, advertising, and stall assignments.
How do I plan power for a computer market?: Collect each seller’s power requirements during registration and make a written load plan at least 2 weeks before opening. Test power strips, extension cords, cable reels, and socket protectors 48 hours before the event.
When should computer market sellers receive their stall numbers?: Assign and send stall numbers about 7 days before the market, after registrations and the floor plan are settled. Print a final seller list for the entrance desk and keep one updated copy with the organisers.
How much equipment should I test before a computer market?: Test every laptop, display, keyboard, mouse, cable, charger, router, switch, and payment device that will be used, ideally 48 hours before opening. Keep USB drives, tools, and spare cables available for last-minute checks.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.