What to buy for a company walk

A company walk needs more than snacks and bottled water. You will need practical supplies for the route, a reliable lunch setup and enough equipment for people to find their way and stay safe. Use your final participant count to work out quantities, then add a small reserve for late registrations and spills. Check the weather before shopping so you can decide whether a party tent, extra layers or additional hot drinks are needed.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 45
Buffet tablesqty 3
Party tentqty 2
Clothing rack

Tableware

Reusable drinking glassesqty 60
Platesqty 60
Cutlery setsqty 60
Coffee cupsqty 45
Serving plattersqty 12
Serving tongsqty 8

Equipment

Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Portable speaker
Power banksqty 3
Walkie-talkiesqty 4
Extension cordsqty 2

Safety

First aid bag
Safety vestsqty 6
Flashlightsqty 4

Walking gear

Route mapsqty 50
Compassqty 3
Route arrowsqty 25
Conesqty 12
Backpacksqty 4

Decorations

Name badgesqty 50
Badge holdersqty 50
Tableclothsqty 6
Directional signsqty 4

Lighting

LED lampsqty 6

Cleaning

Waste binsqty 4
Washing-up tubsqty 2

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Kitchen knivesqty 3
Cooling matsqty 8

Catering

Groceries
- Whole grain bread - 8 loaves
- White rolls - 50 pieces
- Mini currant buns - 40 pieces
- Butter - 500 grams
- Young cheese - 2 kilograms
- Aged cheese - 1 kilogram
- Back ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Smoked chicken breast - 750 grams
- Hummus - 1 kilogram
- Cream cheese - 750 grams
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Bell peppers - 8 pieces
- Carrots - 2 kilogram
- Cherry tomatoes - 1 kilogram
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 40 pieces
- Mandarins - 40 pieces
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Snacks - 4 bags
- Muesli bars - 50 pieces
- Cookies - 6 packs
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 8 pieces
- Ice cubes - 10 kilograms
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paper napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Disinfectant wipes - 2 packs

Tips

Plan about 2–3 drinks per person for the first hour, then 1–2 more for each additional hour. Pack extra water separately from chilled drinks, especially if the route has no refill points.
Buy lunch and snacks for the confirmed participant list plus 10% extra. Include a few clearly labelled alternatives after collecting dietary requirements, rather than trying to adapt the buffet at the last minute.
Prepare one route map per group leader and a few spare copies. Pack route arrows, cones and directional signs together so they can be placed quickly during the route check.
Allow one name badge and badge holder per participant, plus at least 5% spare badges. Pack safety vests, flashlights and the first aid bag where group leaders can reach them without unpacking the whole vehicle.
Check power and charging needs the day before. Fully charge walkie-talkies and power banks, and bring extension cords if coffee machines, kettles or a portable speaker will be used at the starting or final location.

Frequently asked questions

How much food and drink do I need for a company walk?: Plan one lunch portion and two snack portions per participant, plus 10% extra. For drinks, allow 2–3 per person during the first hour and 1–2 per additional hour, with extra water for warm weather or a remote route.
What safety equipment should I bring on a company walk?: Bring at least one first aid bag, one set of walkie-talkies for each route team, and enough safety vests for group leaders and anyone managing crossings. Add flashlights when any part of the walk may run after dark.
How many route maps and signs do I need?: Print one route map for every group leader, plus 10% spare copies. Prepare route arrows and directional signs for every turn that is not obvious, and pack a few cones for crossings, hazards or temporary stopping points.
When should I buy and pack supplies for a company walk?: Buy non-perishable items and check equipment at least 3–5 days before the walk. Chill drinks, pack lunch and snacks, charge electronics and prepare the route materials on the day before; keep weather-dependent items ready for a final forecast check.

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