What you need for a company quiz

A company quiz needs more than questions and a projector. You need enough tables and chairs for each team, clear answer sheets, working presentation equipment and a simple setup for drinks and snacks. Plan reusable glasses, plates and cutlery for the full guest count, plus a few spare items. Check dietary requirements before shopping, chill drinks in time and test every cable, speaker and microphone before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 55
Buffet tablesqty 2
Registration desk

Tableware

Reusable drinking glassesqty 60
Reusable wine glassesqty 50
Reusable platesqty 60
Reusable cutleryqty 60
Coffee cupsqty 50
Serving plattersqty 10
Serving tongsqty 6

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
HDMI cableqty 2
Timerqty 2
Coolersqty 3

Kitchen

Coffee makerqty 2
Kettlesqty 2
Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Chilled tablewareqty 4
Thermos flasksqty 4

Quiz materials

Answer formsqty 60
Pensqty 60
Team badgesqty 8
Score sheetsqty 10
Answer paddlesqty 8
Foldersqty 8
Prizesqty 3

Decorations

Balloonsqty 50
Buntingqty 6
Tableclothsqty 8
Themed decorations

Lighting

LED string lightsqty 4

Cleaning

Waste binsqty 4
Cleaning clothsqty 8
Washing-up tubsqty 2
Broom and dustpanqty 2
Mop

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 kilo
- Sweetener - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 4 bottles
- Tonic - 2 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Beer - 3 crates
- Alcohol-free beer - 1 crate
- White wine - 6 bottles
- Red wine - 4 bottles
- Sparkling wine - 3 bottles
- Ice cubes - 8 bags
- Baguettes - 8 pieces
- Mini bake-off rolls - 60 pieces
- Butter - 500 grams
- Herb butter - 4 tubs
- Young cheese - 1,5 kilo
- Brie - 600 gram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Ham - 1 kilo
- Smoked chicken breast - 800 grams
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 1.5 kilo
- Bell peppers - 8 pieces
- Grapes - 2 kilos
- Apples - 30 pieces
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Mixed nuts - 1 kilo
- Olives - 4 jars
- Mini pizzas - 60 pieces
- Vegetarian quiches - 4 boxes
- Vegan wraps - 30 pieces
- Pasta salad - 4 kilo
- Green salad - 3 kilos
- Dressing - 3 bottles
- Baguette for buffet - 8 pieces
- Chicken skewers - 60 pieces
- Vegetarian skewers - 30 pieces
- Garlic sauce - 3 bottles
- Satay sauce - 3 jars
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Vegetarian burgers - 12 pieces
- Hamburger buns - 24 pieces
- Potato salad - 3 kilos
- Chocolate cookies - 5 packs
- Brownies - 50 pieces
- Chocolate - 1 kilo
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 2 bottles
- Hand soap - 3 bottles
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls

Tips

Allow one table per team and enough chairs for every participant, with one extra chair per table if space allows. Set up the tables before arranging the buffet so teams can move around easily.
Print one answer form per team for each quiz round, plus at least 10% extra. Bring spare pens as well; one pen per participant is a practical minimum.
Test the laptop, projector, screen, speakers, microphone, HDMI cable and power strips before the quiz starts. Keep extension cords secured and leave a timer where the quiz host can see it.
Plan two to three drinks per person for the first hour, then roughly one drink per hour after that. Chill them in coolers ahead of time and keep coffee, kettles and thermos flasks ready for later.
Set aside serving platters, tongs, knives and chopping boards before preparing snacks. Match plates, glasses and cutlery to the confirmed guest count, including alternatives based on dietary requirements.

Frequently asked questions

How many answer sheets do I need for a company quiz?: Prepare one answer form per team for every quiz round. Add at least 10% extra forms, and keep a few blank sheets available for tie-break questions or damaged copies.
How many pens do I need for a team quiz?: Provide at least one pen per participant, plus 10% spare pens. For a team of five, that means at least six pens; larger teams are easier to manage with two or three pens per table.
How much beer and soft drink should I buy for a company quiz?: Allow two to three drinks per person during the first hour and about one drink per person for each following hour. Add water, coffee and tea separately, and use the registration list to adjust for dietary requirements.
When should I test the quiz equipment?: Test the laptop, projector, screen, speakers, microphone and cables at least one day before the quiz. Repeat a short sound and image check 60 minutes before guests arrive, when there is still time to replace or reroute equipment.

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