Company barbecue shopping list
Use this shopping list to prepare a company barbecue without last-minute runs to the shop. Plan food and drinks around your final guest count, then check the equipment separately: barbecues, gas cylinders, coolers, tables and serving items are easy to overlook. Keep meat and vegetarian products chilled until cooking, and allow extra time for salads, sauces, bread and vegetables. The full plan also covers setup, power, shelter and clearing the venue afterwards.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Tablesqty 6
- Chairsqty 55
- Buffet tablesqty 3
- High tablesqty 4
- Tablecloth coversqty 10
Tableware
- Reusable platesqty 60
- Reusable bowlsqty 60
- Reusable glassesqty 100
- Coffee cupsqty 50
- Cutlery setsqty 60
- Serving plattersqty 12
- Serving tongsqty 8
Equipment
- Gas barbecuesqty 3
- Gas cylindersqty 4
- Coolersqty 6
- Coffee machinesqty 2
- Kettlesqty 2
- Extension cordsqty 4
- Power stripsqty 4
Kitchen
- Cutting boardsqty 6
- Chef’s knives and bread knivesqty 6
- Mixing bowlsqty 6
- Measuring cupsqty 2
- Aluminum traysqty 12
- Kitchen tweezersqty 4
- Barbecue tongsqty 6
- Barbecue brushesqty 3
Decorations
- Buntingqty 8
- Table decorationsqty 10
- Name badgesqty 60
Lighting
- String lightsqty 6
- Battery lanternsqty 8
Cleaning
- Waste binsqty 6
- Crates for return bottlesqty 4
Catering
- Groceries
- Hamburgers - 60 pieces
- Beef sausages - 50 pieces
- Chicken skewers - 50 pieces
- Marinated chicken breast - 4 kilograms
- Pork belly slices - 3 kilograms
- Vegetarian burgers - 15 pieces
- Vegetarian Sausages - 15 pieces
- Corn cobs - 20 pieces
- Zucchini - 8 pieces
- Bell peppers - 10 pieces
- Mushrooms - 2 kilogram
- Hamburger buns - 70 pieces
- Hot dog buns - 50 pieces
- Baguettes - 10 pieces
- Herb butter - 8 tubs
- Potato salad - 5 kilograms
- Pasta salad - 5 kilograms
- Mixed green salad - 4 kilograms
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilograms
- Red onions - 2 kilograms
- Canned corn - 8 cans
- Pickles - 4 jars
- Grated cheese - 2 kilogram
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Sambal - 2 jars
- Olive oil - 2 bottles
- Salt - 1 tin
- Black pepper - 1 canister
- Paprika powder - 1 can
- Garlic powder - 1 canister
- Iceberg lettuce - 4 heads
- Watermelons - 3 pieces
- Grapes - 3 kilograms
- Apples - 40 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Peanut mix - 3 kilogram
- Olives - 4 jars
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 8 crates
- Spa Rood - 4 crates
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Mints - 1 box
- Lemons - 2 kilograms
- Ice cubes - 20 kilograms
- Paper napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Cleaning cloths - 12 pieces
- Hand soap - 4 bottles
Tips
- Plan two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Add coffee, tea and water separately rather than counting them as soft drinks.
- Buy roughly 250 to 300 grams of barbecue food per adult, including meat and vegetarian products. Confirm dietary requirements before shopping so vegetarian, vegan and allergy-safe food is not treated as an afterthought.
- Allow one reusable plate, bowl, glass and cutlery set per guest, plus at least 10% extra. Serving platters and serving tongs are needed at the buffet as well as the barbecue.
- Check the gas supply at least one week before the event and keep a spare gas cylinder available if the barbecue will run for several hours. Also test extension cords, power strips, coffee machines and kettles before setup day.
- Put salads, sauces, bread and chopped vegetables on the shopping list separately from the barbecue food. Prepare these early, and keep meat and vegetarian products in separate coolers until they go onto the grill.
Frequently asked questions
- How much food do I need for a company barbecue?
- Allow about 250 to 300 grams of barbecue food per adult, including meat and vegetarian items. Add salads, sauces, bread and vegetables separately, depending on how substantial the buffet will be.
- How many drinks should I buy for a company barbecue?
- Plan two to three drinks per person for the first hour and one to two drinks per person for every following hour. Include water, soft drinks and hot drinks in the total, and chill them several hours before guests arrive.
- How many plates and glasses do I need for a company barbecue?
- Start with one plate, bowl, glass and cutlery set per guest, then add at least 10% extra. For 50 guests, that means at least 55 of each item where practical, especially glasses and cutlery.
- When should I check the barbecue equipment and gas cylinders?
- Check the barbecues, gas cylinders, tongs, brushes and power equipment at least one week before the event. Do a final safety and setup check on the day, before food is removed from the coolers.
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