Comic Fair Shopping List

A comic fair needs more than tables and comic displays. You will need a working registration desk, clear booth and directional signs, payment equipment, name badges, refreshments and enough power for exhibitors and coffee service. Buy or borrow the items that are easy to overlook at least one week ahead, then chill drinks and check equipment the day before. This list helps you prepare the venue for exhibitors and visitors without last-minute shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 24
Chairsqty 40
Entrance desk
Stoolsqty 6
Coat racksqty 2

Equipment

Card machinesqty 2
Cash boxesqty 2
Extension cordsqty 6
Power stripsqty 8
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Laptopsqty 2
Label printers

Lighting

LED lampsqty 8

Decorations

Cartoon character postersqty 12
Buntingqty 6
Balloonsqty 100
Stand number signsqty 30
Name badgesqty 80
Directional signsqty 10
Notice boardsqty 4

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8

Kitchen

Thermos flasksqty 6
Water jugsqty 6
Cutting boardsqty 2
Bread knivesqty 2
Pliersqty 6
Ice packsqty 12

Cleaning

Waste binsqty 8
Floor squeegeesqty 2
Bucketsqty 4
Vacuum cleanersqty 2
Cleaning clothsqty 20

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar sticks - 250 pieces
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Sparkling water - 12 bottles
- Still water - 18 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Mini water - 2 crates
- Ham - 1.5 kilograms
- Cheese - 2 kilograms
- Hummus - 1 kilogram
- Cream cheese - 1 kilogram
- Butter - 500 grams
- Baguettes - 12 pieces
- Wholemeal bread - 6 loaves
- Gluten-free bread - 2 loaves
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Cookies - 8 packs
- Muesli bars - 60 pieces
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Carrots - 3 kilograms
- Cucumbers - 8 pieces
- Napkins - 500 pieces
- Paper Plates - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Paper towels - 6 packs

Tips

Plan one registration setup with an entrance desk, a card machine and a cash box; keep printed exhibitor lists, name badges and admission information together so visitors can check in quickly.
Allow at least one table and two chairs for each exhibitor booth, then add stools where exhibitors need to sit. Prepare one clearly numbered sign for every booth before setup starts.
Provide two to three drinks per person for the first hour, plus extra water. Use coolers for chilled drinks and keep reusable cups, water jugs and serving trays at the refreshment area.
Check power needs at least 48 hours before opening. Count extension cords and power strips for laptops, label printers, card machines and lighting, and keep cables away from visitor walkways.
Prepare coffee service with one coffee machine or kettle for each busy serving point, then set out coffee cups, plates, cutlery and thermos flasks before doors open. A cutting board is useful if food is being prepared on site.

Frequently asked questions

What do I need for a comic fair registration desk?: Prepare an entrance desk, a laptop or printed exhibitor list, name badges, admission information, a card machine and a cash box. Have the desk fully packed and tested at least 24 hours before opening.
How many tables and chairs do I need for a comic fair?: Start with one table and two chairs per exhibitor booth, then add stools if exhibitors need extra seating. Confirm the final exhibitor count at least one week before the fair so the layout and furniture can be checked.
How much power equipment is needed for a comic fair?: Count every laptop, label printer, card machine and LED lamp, then provide enough extension cords and power strips to reach them without crossing walkways. Test the complete setup 48 hours before opening.
How much food and drink should I buy for a comic fair?: Allow two to three drinks per person for the first hour and add extra water for exhibitors and staff. Buy disposable or reusable serving items, chill drinks the day before, and prepare coffee supplies before the venue opens.

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