What to buy for a coin fair

A coin fair needs more than tables and display space. You also need practical supplies for examining, storing and selling coins, plus drinks and serving items for exhibitors and visitors. Use this list to prepare coin trays, capsules, sleeves, magnifying glasses and scales before the doors open. Plan the entrance desk, payment equipment, lighting and refreshments early, because missing small items can slow down registration, sales and setup on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 32
Chairsqty 70
Entrance desk
Information desk
Stoolsqty 6

Equipment

Cash register
Payment terminal
Extension cordsqty 8
Power stripsqty 8
Coolersqty 3
Kettlesqty 2
Coffee machinesqty 2

Lighting

Desk lampsqty 24
LED lightsqty 12

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12

Kitchen

Thermos flasksqty 4
Water jugsqty 4
Serving traysqty 4
Pliersqty 6
Cutting boardsqty 2
Knivesqty 4

Market materials

Coin traysqty 36
Mint capsulesqty 300
Coin sleevesqty 300
Magnifying glassesqty 30
Mint scalesqty 6
Price tagsqty 500
Booth numbersqty 36
Presentation traysqty 48
Storage casesqty 12
Glovesqty 40

Registration

Visitor badgesqty 250
Badge holdersqty 250
Clipboardsqty 6
Pensqty 30
Admission ticketsqty 300
Cashbook
Cash drawer
Change

Decorations

Trade show bannerqty 2
Directional signsqty 12
Tableclothsqty 32
Name badgesqty 40

Cleaning

Waste binsqty 8
Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 2
Cleaning clothsqty 20
Toilet brushesqty 2

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 4 liters
- Coffee creamer - 4 packs
- Stirrers - 300 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Sparkling water - 12 bottles
- Still water - 24 bottles
- Apple juice - 6 packs
- Ice cubes - 10 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Snack nuts - 6 bags
- Cookies - 10 packs
- Mini croissants - 120 pieces
- Mini cheese rolls - 120 pieces
- Mini vegetarian snacks - 80 pieces
- Currant buns - 60 pieces
- Butter - 4 packs
- Mild cheese - 3 kilograms
- Ham - 2 kilograms
- Hummus - 6 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 6 crates
- Grapes - 6 kilograms
- Apples - 80 pieces
- Napkins - 500 pieces
- Paper cups - 300 pieces
- Paper plates - 300 pieces
- Coffee filters - 2 packs
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Paper towels - 12 packs
- Hand soap - 4 bottles

Tips

Prepare at least one coin tray, magnifying glass and set of sleeves or capsules for each busy buying or selling area. This prevents visitors from waiting to inspect coins or protect purchases.
Give every display table access to a desk lamp or LED light, and test extension cords and power strips before setup. Keep spare cables available rather than connecting equipment at the last minute.
For refreshments, plan two to three drinks per person during the first hour, then add about one drink per person for each following hour. Include coffee, tea and water, with cups, glasses and serving trays ready.
Keep the cash register, payment terminal and cash change at the entrance desk, not in a box behind the tables. Test the terminal and count the change before exhibitors arrive.
Pack food service items together: coffee cups, glasses, plates, cutlery sets, serving platters, thermos flasks and water jugs. Add cutting boards, knives and pliers if food or packaged goods need preparation or handling.

Frequently asked questions

What supplies do I need for a coin fair?: Bring coin trays, mint capsules, coin sleeves, magnifying glasses and mint scales for handling and examining coins. You will also need tables, chairs, lighting, payment equipment and refreshment supplies.
How many drinks should I buy for a coin fair?: Plan two to three drinks per person for the first hour, followed by one drink per person for each additional hour. Split the total between coffee, tea and water instead of buying only one type.
How many lights and extension cords do I need for coin tables?: Plan at least one desk lamp or LED light for each table where coins will be examined. Add one extension cord or power connection for every lighting group, plus spare power strips for layout changes.
When should I prepare the cash and payment equipment?: Prepare cash change and test the cash register and payment terminal before exhibitors arrive, ideally the day before. Recheck both at least 30 minutes before opening and keep them at the entrance desk.

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