What to Buy for a Club Weekend

A club weekend needs more than drinks and snacks. You’ll be feeding a group, preparing shared rooms, running activities and keeping everyone connected across several days. This shopping list covers the practical basics, from plates, glasses and cooking equipment to coolers, waste bins and charging cables. Check the number of participants before shopping, then separate food, equipment and transport items so nothing is left behind when the cars are loaded.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 36
Beer tablesqty 4
Coat racksqty 2
Waste binsqty 4

Tableware

Drinking glassesqty 40
Wine glassesqty 36
Coffee cupsqty 36
Breakfast platesqty 36
Dinner platesqty 36
Cutlery setsqty 40
Serving plattersqty 8
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Measuring cupsqty 2
Mixing bowlsqty 4
Pansqty 4
Roasting pansqty 2
Serving spoonsqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Ice packsqty 12
Grocery Cratesqty 8

Equipment

Bluetooth speakersqty 2
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 6
Power banksqty 4
Microphone
Laptop
Projection screen
Projector

Decorations

Balloonsqty 60
Buntingqty 8
Tableclothsqty 8
Name badgesqty 40
Markersqty 12
Tapeqty 4
Poster puttyqty 4

Lighting

String lightsqty 4
Table lampsqty 4
Flashlightsqty 6

Sports equipment

Footballsqty 2
Volleyball net
Volleyballqty 2
Frisbeesqty 4
Conesqty 20
Ropeqty 2
Ball pump
Board gamesqty 12
Playing cardsqty 6
Quiz boardsqty 6
Pensqty 40
Notepadsqty 40

Cleaning

Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 3
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Beer - 120 cans
- Alcohol-free beer - 24 cans
- White wine - 6 bottles
- Red wine - 4 bottles
- Rosé - 3 bottles
- Mocktail syrup - 2 bottles
- Lemons - 12 pieces
- Limes - 12 pieces
- Ice cubes - 8 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Cocktail nuts - 4 bags
- Snacks - 4 bags
- Olives - 4 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilo
- Hummus - 6 tubs
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Hamburger buns - 40 pieces
- Hamburgers - 40 pieces
- Vegetarian burgers - 12 pieces
- Hot dogs - 36 pieces
- Hot dog buns - 36 pieces
- Chicken satay - 3 kilos
- Satay sauce - 3 jars
- Baby potatoes - 6 kilos
- Raw vegetables - 4 kilos
- Mixed lettuce - 3 kilos
- Tomatoes - 3 kilos
- Onions - 2 kilos
- Bell peppers - 2 kilos
- Pickles - 4 jars
- Ketchup - 4 bottles
- Mayonnaise - 4 jars
- Mustard - 3 jars
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Cooking oil - 2 bottles
- Eggs - 60 pieces
- Bread - 12 loaves
- Rusk - 4 packs
- Chocolate sprinkles - 2 packs
- Peanut butter - 2 jars
- Jam - 3 jars
- Cheese - 2 kilos
- Ham - 1,5 kilo
- Vegetarian cold cuts - 1 kilo
- Yogurt - 5 kilos
- Muesli - 3 kilos
- Bananas - 40 pieces
- Apples - 40 pieces
- Grapes - 3 kilos
- Cookies - 6 packs
- Chocolate bars - 40 pieces
- Popcorn - 4 bags
- Butter - 1 kilo
- Herbal tea - 2 boxes
- Soft drink cups - 100 pieces
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 48 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 40 pieces
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Kitchen degreaser - 2 bottles
- Sanitary cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 12 pieces
- Disposable gloves - 2 boxes

Tips

Plan tableware for the full group, plus at least 10% extra. Count dinner plates, breakfast plates, drinking glasses, wine glasses, coffee cups and cutlery sets separately because they are easily mixed up or forgotten.
Buy or pack food for every planned meal, including breakfast supplies and snacks between activities. Confirm dietary requirements before shopping and allow one clearly labelled portion for each special diet.
Keep drinks cold with coolers and ice packs, and use thermos flasks for coffee or hot water during the morning. Prepare this before the venue opens; cold storage is often the first thing people need when they arrive.
Pack kitchen tools as a separate crate: cutting boards, chef’s and bread knives, measuring cups, mixing bowls, pans, roasting pans and serving spoons. A crate makes it easier to check that everything returns to the cars.
Test the sound system, Bluetooth speakers, extension cords, power strips and charging cables before departure. Bring enough charging connections for the group’s key devices and keep cables together rather than scattering them through luggage.

Frequently asked questions

How much extra tableware should I buy for a club weekend?: Plan one complete place setting per participant and add about 10% extra. For 30 people, that means 33 dinner plates, breakfast plates and cutlery sets, with additional glasses and cups for breakage or delayed washing.
How many drinks should I buy for the first evening?: Use two to three drinks per person for the first hour, then roughly one drink per person per hour as a planning estimate. Buy water and non-alcoholic options separately, and check dietary or alcohol-free requirements before shopping.
When should I buy ice packs and chilled drinks?: Buy ice packs and chilled drinks no later than the day before departure so the coolers can be loaded quickly. Freeze the ice packs in advance and leave enough space in each cooler for food that must stay cold.
What should I pack in the club weekend kitchen crate?: Pack cutting boards, chef’s and bread knives, measuring cups, mixing bowls, pans, roasting pans and serving spoons in one labelled crate. Check it against the list before loading the cars and again when the venue opens.

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