Club night shopping list: what to buy and bring

A club night needs more than drinks and a sound system. Plan glasses, ice, serving equipment, bar tools, lighting, power leads and cleanup supplies before guests arrive. Buy or bring enough tableware for the full guest list, plus a small buffer for breakages and spills. The checklist below follows the practical setup: bar, snacks, music, lighting, coat check and end-of-night cleanup.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tall cocktail tablesqty 8
Folding chairsqty 30
Bar matsqty 2
Coat racksqty 2

Tableware

Reusable drinking glassesqty 100
Reusable wine glassesqty 50
Reusable shot glassesqty 60
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12

Kitchen

Serving traysqty 8
Serving tongsqty 8
Bottle openersqty 4
Corkscrewsqty 2
Measuring cupsqty 2

Equipment

Bluetooth speakersqty 2
DJ controller
Laptop stand
Wireless microphone
Coolersqty 4
Ice spoonsqty 2
Power stripsqty 6
Extension cordsqty 6

Lighting

LED party lightsqty 4
String lightsqty 6

Decorations

Reusable club flagsqty 6

Cleaning

Mop setsqty 2
Broomsqty 2
Dustpansqty 2
Bucketsqty 3

Catering

Groceries
- Pilsener - 120 cans
- Alcohol-free beer - 24 cans
- White wine - 8 bottles
- Rosé - 6 bottles
- Vodka - 3 bottles
- Gin - 2 bottles
- Rum - 2 bottles
- Tonic - 24 cans
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Sprite - 6 bottles
- Ginger ale - 6 bottles
- Spa Blue - 60 bottles
- Spa Rood - 24 small bottles
- Orange juice - 8 packs
- Apple juice - 4 packs
- Lemons - 3 kilogram
- Limes - 2 kilograms
- Mint - 6 bunches
- Ice cubes - 20 kilograms
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 3 liters
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Salted peanuts - 5 bags
- Cashews - 4 bags
- Olives - 6 jars
- Cheese cubes - 4 kilograms
- Grapes - 4 kilograms
- Cucumber - 6 pieces
- Carrots - 3 kilogram
- Hummus - 8 tubs
- Baguettes - 12 pieces
- Garlic sauce - 4 bottles
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Cocktail sticks - 2 boxes
- Paper napkins - 300 pieces
- Cardboard snack trays - 100 pieces
- Reusable wristbands - 80 pieces
- Balloons - 100 pieces
- Barrier tape - 2 rolls
- Trash bags - 40 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- All-purpose cleaner - 3 bottles
- Floor cleaner - 2 bottles
- Dish soap - 2 bottles
- Sponges - 12 pieces
- Rubber gloves - 6 pairs

Tips

Count reusable drinking glasses, wine glasses and shot glasses against your confirmed guest list, then add about 10% extra so a dropped or misplaced glass does not stop service.
Plan roughly two to three drinks per person for the first hour, then one to two per person for each additional hour. Chill the first stock several hours before opening and keep the rest in coolers.
Bring at least one bottle opener and one corkscrew for every 25 guests, plus measuring cups and serving trays if drinks or snacks need portioning behind the bar.
Check power before setup: use power strips and extension cords for the DJ controller, laptop, speakers and party lights, while keeping cables away from walking routes and the dance floor.
Set aside cleaning supplies before guests arrive. Keep a mop set, broom, dustpan and bucket accessible for spills, and prepare coat racks and folding chairs before the welcome period starts.

Frequently asked questions

How many glasses do I need for a club night?: Plan one drinking glass per guest for general service, with separate wine and shot glasses if those drinks are served. Add around 10% extra; for 80 guests, that means about 88 glasses of each type you intend to use.
How much ice do I need for a club night?: Allow roughly 1 to 2 kilograms of ice per 10 guests for drinks and chilling, depending on the event length and venue temperature. For 80 guests, prepare about 8 to 16 kilograms and keep additional drinks cold in coolers.
What bar equipment should I buy or bring?: At minimum, bring bar mats, bottle openers, corkscrews, measuring cups, serving trays and ice spoons. Have these ready at least 30 minutes before doors open so the welcome drinks can be served without searching for tools.
When should I buy drinks and snacks for a club night?: Buy shelf-stable drinks, snacks and disposables 2 to 3 days ahead. Chill drinks and prepare fresh snacks on the event day, ideally 2 to 4 hours before guests arrive.

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