What you need for a club anniversary

A club anniversary needs more than drinks and a cake. You will need enough tableware for the meal and cake, serving equipment for the buffet, cooling space for drinks, and a separate coffee setup. Decorations, lighting and sound equipment also need checking before guests arrive. Use this list to shop early, then confirm quantities against your guest registrations and dietary requirements.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 50
Buffet tablesqty 2
Coat racksqty 2

Tableware

Platesqty 60
Pastry platesqty 60
Glassesqty 80
Coffee cupsqty 50
Cutlery setsqty 60
Serving spoonsqty 8
Cake serversqty 2

Decorations

Balloonsqty 100
Balloon arch
Buntingqty 8
Table decorationsqty 6
Gift table sign
Photo backdrop

Equipment

Bluetooth speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Kitchen

Coolersqty 3
Thermos flasksqty 3
Cutting boardsqty 3
Kitchen knivesqty 3
Serving plattersqty 8
Serving traysqty 4
Cake knife
Ice cube traysqty 4

Lighting

String lightsqty 4

Cleaning

Waste binsqty 4
Bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blue - 6 packs
- Spa Rood - 3 packs
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Rosé - 4 bottles
- Red wine - 3 bottles
- Prosecco - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilogram
- Milk - 5 liters
- Oat milk - 3 liters
- Lemons - 10 pieces
- Ice cubes - 10 kilograms
- Baguettes - 8 pieces
- Mini wraps - 60 pieces
- Cream cheese - 1 kilogram
- Hummus - 1 kilogram
- Herb cream cheese - 500 grams
- Young cheese - 2 kilograms
- Ham - 1 kilogram
- Smoked chicken breast - 1 kilogram
- Smoked salmon - 500 grams
- Vegetarian spread - 500 gram
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilograms
- Bell peppers - 8 pieces
- Arugula - 500 grams
- Grapes - 3 kilograms
- Apples - 30 pieces
- Bananas - 20 pieces
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Tortilla chips - 4 bags
- Salted peanuts - 2 kilograms
- Olives - 1 kilogram
- Mixed snack nuts - 2 kilograms
- Salsa sauce - 4 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Birthday cake - 1 cake for 50 people
- Mini pastries - 50 pieces
- Whipped cream - 4 aerosol cans
- Chocolate - 2 kilogram
- Napkins - 150 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Garbage bags - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces

Tips

Plan one plate, one glass and one cutlery set per guest, plus at least 10% extra for breakages, dropped items and late arrivals. Cake plates and cake servers are easy to overlook when the main tableware is already covered.
For a buffet, allow one serving spoon or utensil per dish and use several serving platters and trays rather than placing food directly on the tables. Check the menu before shopping so special dietary options have their own serving equipment.
Chill drinks before guests arrive, using coolers if the venue has limited refrigerator space. Prepare ice cube trays and pick up the drinks early enough to allow several hours for cooling.
Keep the cake refrigerated until it is needed and bring a cake knife, cake server and pastry plates. Collecting the cake on the same day leaves less time to fix a delayed pickup or damaged decoration.
Check the venue’s power points before buying or packing lighting and sound equipment. Bring extension cords and power strips, then test the Bluetooth speaker, microphone and string lights before the room fills up.

Frequently asked questions

How much tableware do I need for a club anniversary?: Start with one plate, glass and cutlery set per registered guest, then add about 10% extra. For 50 guests, that means roughly 55 of each basic item, with separate pastry plates for the cake.
When should I buy drinks for a club anniversary?: Buy non-perishable drinks several days ahead and pick up chilled or refrigerated items on the day, ideally 3 to 5 hours before guests arrive. This gives drinks time to cool without leaving the cake or food unrefrigerated.
What do I need for serving the anniversary cake?: Pack a cake knife, cake server and one pastry plate per guest, plus about 10% extra. Keep the cake refrigerated until around 15 to 30 minutes before serving, depending on the cake’s filling and the venue temperature.
How early should I check the sound and lighting equipment?: Test the Bluetooth speaker, microphone, extension cords, power strips and string lights at least 2 hours before the event starts. This leaves time to move equipment to another power point or replace a missing cable.

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