What to Buy for a Climbing Course

Use this shopping list to prepare a climbing course with 69 planned items, from bib numbers and bike pumps to first-aid bags, radios and refreshments. The equipment covers registration, route control, timing, the start and finish area, and participant support. Check quantities against your participant list before buying, especially for bibs, holders, drinks and printed materials. Power supplies and communication equipment are easy to overlook until setup day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Folding chairsqty 80
Beer tablesqty 8
Tablecloth racksqty 2
Waste binsqty 12
Stage platformsqty 4

Sports equipment

Bib numbersqty 150
Bib holdersqty 150
Test race bikesqty 2
Bike pumpsqty 4
Bicycle standsqty 6
Spare inner tubesqty 20
First aid bike bagsqty 2
Finish ribbonqty 2
Prizes and medalsqty 20
Stage backdrop

Equipment

Start clock
Stopwatchesqty 6
Laptopqty 2
Tabletsqty 4
Walkie-talkiesqty 12
Mobile phonesqty 6
Mobile printer
Printer paperqty 5
Extension cordsqty 8
Power stripsqty 8
Power banksqty 8
Megaphoneqty 2
Speakersqty 2
Microphonesqty 2
Mixer
Power generator
Coolersqty 6
Hot drink urnsqty 4
Coffee machinesqty 2

Tableware

Reusable cupsqty 250
Coffee cupsqty 150
Platesqty 150
Cutlery setsqty 150
Coffee cupsqty 80
Pouring jugsqty 8
Serving traysqty 6

Traffic safety

Crowd barriersqty 80
Traffic conesqty 80
Barrier tapeqty 20
Route arrowsqty 35
Warning signsqty 20
Speed signsqty 8
Traffic marshal vestsqty 16
Whistlesqty 16
Flashlightsqty 8
Batteriesqty 32

Safety

First aid kitsqty 3
Emergency blanketsqty 20
Disposable glovesqty 100
Fire extinguishersqty 3
Safety vestsqty 20

Decorations

Start and finish arch
Flagsqty 30
Bannersqty 8
Stage ribbon
Table décorqty 12

Cleaning

Broom setsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 6
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 6 packs
- Tea bags - 200 pieces
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 4 liters
- Coffee cream - 4 tubs
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 15 crates
- Spa Rood - 4 crates
- Isotonic sports drink - 8 cases
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 8 crates
- Alcohol-free beer - 4 crates
- Lemons - 3 kilogram
- Ice cubes - 20 kilograms
- Baguettes - 30 pieces
- Whole wheat bread - 12 loaves
- Rolls - 150 pieces
- Unsalted butter - 2 kilograms
- Young cheese - 4 kilograms
- Boiled ham - 3 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 2 kilograms
- Peanut butter - 2 jars
- Jam - 3 jars
- Eggs - 60 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Satay sauce - 2 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snack mix - 8 bags
- Muesli bars - 200 pieces
- Bananas - 15 kilograms
- Apples - 12 kilograms
- Grapes - 8 kilograms
- Oranges - 10 kilograms
- Raisin buns - 100 pieces
- Raisins - 3 kilograms
- Mixed nuts - 3 kilogram
- Yogurt - 8 liter
- Cucumbers - 8 pieces
- Tomatoes - 6 kilograms
- Lettuce - 8 heads
- Peppers - 3 kilograms
- Carrots - 4 kilograms
- Cherry tomatoes - 3 kilograms
- Pasta salad - 10 kilogram
- Potato salad - 8 kilograms
- Vegetarian wraps - 80 pieces
- Chicken wraps - 80 pieces
- Napkins - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 200 pieces
- Plastic gloves - 200 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 3 bottles
- Dishwasher tablets - 100 pieces
- Sponges - 20 pieces
- Microfiber cloths - 30 pieces
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Trays - 6 pieces
- Cool bags - 20 pieces
- Herb butter - 2 kilograms
- Pepper - 2 jars
- Salt - 2 packs
- Olive oil - 2 bottles
- Vinegar - 2 bottles

Tips

Buy one bib number and one bib holder per participant, plus a small spare batch for late registrations or damaged numbers. Check the final participant list before printing.
Plan at least one communication device for each key position, such as the start, finish, route control and first-aid team. Charge walkie-talkies and power banks the day before, and keep mobile phones as a backup.
Have one working bike pump at the start area and prepare spare inner tubes before participants arrive. Test the race bikes and place bicycle stands where bikes will not block registration or traffic routes.
Count tables, chairs, tents and waste bins by function rather than buying them as one general group. Registration, refreshments, first aid and the finish area may all need separate work surfaces.
Pack event-day power supplies together: extension cords, power strips, printer paper and a mobile printer. Test the laptop, tablets, printer and speakers at least one day before the course.

Frequently asked questions

What equipment do I need for a climbing course?: Plan for bib numbers, bib holders, race bikes, pumps, spare inner tubes, bicycle stands, first-aid bike bags and finish materials. You will also need timing equipment, communication devices, registration hardware and power supplies.
How many bib numbers should I buy for a climbing course?: Buy one bib number per registered participant and add a small spare batch, such as 5 to 10 percent. Confirm the final participant count before printing, then keep the extras for replacements and late registrations.
What should I bring for the start and finish area?: Prepare a start clock, stopwatches, a megaphone, speakers, finish ribbon, tables, chairs and waste bins. Set up these items at least 2 hours before the first participant is due to arrive so timing and announcements can be tested.
What should I buy for first aid on a climbing course?: Prepare first-aid bike bags and assign them to the first-aid team before the route inspection. Charge communication devices and confirm coverage at least 1 day before the event, so teams can reach the start, finish and route controls.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.

Organize this event for free with Lizzt

Organize for free and invite your contacts!