What to Bring for a Climate Picnic

A climate picnic needs more than food and blankets. Plan reusable tableware, coolers, serving equipment, seating, shade, and power for music or charging. Use your registration numbers to calculate portions, then check dietary requirements before shopping. Buy or collect anything that needs washing, chilling, or charging at least one day ahead, so the picnic is ready even if the weather changes.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Folding chairsqty 70
Picnic blanketsqty 15
Buffet tablesqty 3
Clothes racksqty 2

Tableware

Reusable platesqty 80
Reusable bowlsqty 80
Reusable cupsqty 120
Reusable wine glassesqty 50
Reusable cutleryqty 100
Serving plattersqty 16
Serving tongsqty 10
Serving spoonsqty 8
Coffee potsqty 4
Teapotsqty 3

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 6
Measuring cupsqty 3
Serving traysqty 6
Kitchen faucetsqty 2
Aluminum foilqty 3
Food storage containersqty 20

Equipment

Coolersqty 6
Ice packsqty 30
Coffee machinesqty 2
Kettlesqty 2
Battery-powered speakersqty 2
Power banksqty 4
Microphone
Microphone stand

Lighting

LED string lightsqty 6
LED lanternsqty 8

Decorations

Cotton buntingqty 6
Chalkboardsqty 6
Table runnersqty 8
Glass preserving jarsqty 12
Flower vasesqty 8

Activities

Second-hand card gamesqty 6
Quiz cardsqty 80
Colored pencilsqty 24
Sketchbooksqty 12
Reusable name badgesqty 80
Rope for gamesqty 2
Plant potsqty 20
Garden glovesqty 20
Compostable seed traysqty 40
Organic seedsqty 20

Setup

Waste binsqty 6
Waste separation signsqty 6
Parking signsqty 4
Route arrowsqty 10

Cleaning

Broomqty 2
Dustpan and brushqty 2
Bucketsqty 4
Reusable cleaning clothsqty 20
Work glovesqty 12

Safety

First aid kit
Flashlightsqty 4

Catering

Groceries
- Whole wheat baguettes - 12 pieces
- Whole wheat wraps - 80 pieces
- Wholegrain crackers - 8 packs
- Plain hummus - 12 tubs
- Hummus paprika - 8 tubs
- Cream cheese - 2 kilograms
- Goat cheese - 2 kilogram
- Mild cheese - 3 kilograms
- Vegan cheese slices - 1 kilogram
- Falafel - 5 kilogram
- Lentils - 3 kilogram
- Chickpeas - 3 kilograms
- Quinoa - 3 kilograms
- Couscous - 3 kilograms
- Wholewheat pasta - 3 kilograms
- Red bell peppers - 30 pieces
- Cucumbers - 20 pieces
- Cherry tomatoes - 5 kilo
- Tomatoes - 30 pieces
- Carrots - 5 kilograms
- Zucchini - 20 pieces
- Eggplants - 12 pieces
- Red onions - 3 kilogram
- Spring onions - 10 bunches
- Celery - 10 stalks
- Arugula - 2 kilogram
- Spinach - 2 kilograms
- Mixed salad - 3 kilograms
- Red cabbage - 3 kilograms
- Potatoes - 8 kilograms
- Sweet potatoes - 5 kilogram
- Corn cobs - 40 pieces
- Apples - 8 kilograms
- Pears - 6 kilogram
- Grapes - 5 kilograms
- Bananas - 5 kilograms
- Strawberries - 4 kilogram
- Lemons - 30 pieces
- Fresh mint - 10 bunches
- Fresh basil - 8 bunches
- Garlic - 20 bulbs
- Ginger - 1 kilogram
- Parsley - 8 bunches
- Dill - 6 bunches
- Walnuts - 2 kilograms
- Sunflower seeds - 1 kilogram
- Pumpkin seeds - 1 kilogram
- Raisins - 1 kilogram
- Olive oil - 4 bottles
- Sunflower oil - 2 bottles
- Balsamic vinegar - 2 bottles
- Apple cider vinegar - 2 bottles
- Tahini - 4 jars
- Mayonnaise - 3 jars
- Vegan mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 3 jars
- Soy sauce - 2 bottles
- Vegetable stock - 2 packs
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Cumin - 250 grams
- Cinnamon - 100 gram
- Chili flakes - 100 grams
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Olives - 12 jars
- Pickles - 8 jars
- Dark chocolate - 2 kilograms
- Oatmeal cookies - 8 packs
- Vegan muffins - 80 pieces
- Coconut yogurt - 6 liters
- Honey - 2 jars
- Agave syrup - 2 bottles
- Oat milk - 12 liters
- Semi-skimmed milk - 8 liters
- Coffee - 2 kilograms
- Tea - 6 boxes
- Brown sugar - 2 kilogram
- Sparkling water - 30 bottles
- Still water - 40 bottles
- Apple juice - 12 liters
- Grape juice - 8 liter
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Ginger beer - 8 bottles
- Alcohol-free beer - 6 crates
- Rosé - 12 bottles
- White wine - 12 bottles
- Ice cubes - 20 kilograms
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Trash bags - 60 pieces
- Compostable trash bags - 30 pieces
- Dish soap - 3 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 24 rolls

Tips

Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Add extra water for warm weather and chill it in coolers with ice packs.
Count one reusable plate, bowl, cup, set of cutlery, and napkin per guest, plus 10% extra. Wash and check the tableware before packing it.
Prepare food that can be served cold and keep perishable items in coolers until serving. Wash vegetables, portion ingredients, and store prepared food in sealed containers the day before.
Bring enough seating for the confirmed registrations: one folding chair or picnic blanket place per person. Add party tents or other shade before the forecast becomes hot or rainy.
Charge battery-powered speakers and power banks the night before. Pack serving platters, tongs, spoons, cutting boards, knives, coffee equipment, and kettles separately so food service does not depend on last-minute kitchen access.

Frequently asked questions

How much food and drink do I need for a climate picnic?: Use the confirmed registration count and plan one full meal per person, with extra portions for dietary requirements. For drinks, allow two to three per person in the first hour and one per person for each additional hour, including water.
How many reusable plates and cups should I bring?: Pack one plate, bowl, cup, and cutlery set per guest, plus at least 10% extra. For 50 guests, that means 55 of each item so replacements are available without using disposables.
When should I buy and prepare food for a climate picnic?: Buy fresh ingredients one day before the picnic when possible. Wash vegetables, prepare cold dishes, check dietary portions, and chill drinks the day before; keep perishable food in coolers until it is served.
What should I bring if the weather changes?: Prepare the weather scenario at least 24 hours before the event and communicate it to guests. Pack party tents, extra blankets, food storage containers, foil, and coolers so food and seating can be protected from rain or heat.

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