Classic Car Ride Shopping List

A classic car ride needs more than fuel and a printed route. You will need clear route materials, visible equipment for marshals, refreshments for the start and finish, and practical supplies for registration and car inspection. This checklist helps you buy and pack everything before the event, including items that are often left until the last minute. Check quantities against your final participant and car numbers, then add a small reserve for damaged maps, missing race numbers and extra drinks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
High tablesqty 6
Beer tablesqty 8
Folding chairsqty 60
Buffet tablesqty 4
Waste binsqty 6

Tableware

Reusable drinking glassesqty 100
Coffee cupsqty 70
Dinner platesqty 70
Dessert platesqty 70
Cutlery setsqty 70
Serving spoonsqty 10
Coffee potsqty 4
Thermos flasksqty 6

Equipment

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 6
Extension cordsqty 4
Power stripsqty 4
Walkie-talkiesqty 8
Megaphonesqty 2
Charging stationsqty 2

Route supplies

Route mapsqty 70
Race numbersqty 50
Route arrowsqty 40
Barrier tapeqty 4
High-visibility vestsqty 12
Conesqty 20
Clipboardsqty 6
Waterproof markersqty 12

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Safety blanketsqty 2

Lighting

LED lampsqty 8
String lightsqty 4

Decorations

Buntingqty 6
Table decorationsqty 8

Office supplies

Registration formsqty 80
Pensqty 30
Name stickersqty 80
Envelopesqty 80
Prize certificatesqty 10

Cleaning

Washing-up bowlsqty 3
Dish brushesqty 4
Drying racksqty 3
Hand broomsqty 3
Litter pickersqty 2

Catering

Groceries
- Coffee - 2 kilograms
- Tea - 120 bags
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Still mineral water - 12 bottles
- Sparkling mineral water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Beer - 120 cans
- Alcohol-free beer - 48 cans
- White wine - 12 bottles
- Red wine - 8 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 12 kilograms
- Sandwiches - 80 pieces
- Mini raisin buns - 80 pieces
- Butter - 500 grams
- Young cheese - 2 kilograms
- Ham - 1.5 kilograms
- Hummus - 1 kilogram
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilograms
- Mixed salad - 2 kilogram
- Pasta salad - 5 kilograms
- Potato salad - 5 kilograms
- Baguettes - 12 pieces
- Herb butter - 12 tubs
- Chicken thighs - 6 kilogram
- Vegetarian burgers - 30 pieces
- Hamburger buns - 80 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Spiced nuts - 4 kilograms
- Olives - 2 kilograms
- Grapes - 4 kilograms
- Apples - 60 pieces
- Cookies - 6 packs
- Napkins - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Hand soap - 6 bottles
- Paper towels - 12 packs

Tips

Prepare one route map and one race number for every registered car, plus at least 10% extra. Keep spare maps and waterproof markers at registration in case a document is lost or needs correcting.
Plan refreshments for the full waiting period, not just the drive. For the first hour, allow roughly two to three drinks per person, then add coffee, cups, plates and cutlery for the food served at the start or finish.
Test power before event day if you are using coffee machines, kettles, charging stations or a sound system. Bring extension cords and power strips, and keep walkie-talkies fully charged before marshals take their positions.
Make marshals easy to spot at junctions and checkpoints. Pack one high-visibility vest per marshal, then add cones, barrier tape and route arrows; store a few spare arrows and markers in the route vehicle.
Do not leave waste and seating until the final shopping trip. Place waste bins near catering and registration, and match folding chairs, beer tables, high tables and buffet tables to the number of people expected at the start and final venue.

Frequently asked questions

What do I need for a classic car ride?: Plan for route maps, race numbers, route arrows, cones, barrier tape and high-visibility vests, together with registration supplies and communication equipment. You will also need catering, drinks, coffee equipment, tables, seating and waste bins for the start and finish.
How many route maps should I print for a classic car rally?: Print one map for every registered car and keep at least 10% extra. For 40 cars, prepare 44 maps so you can replace a lost or damaged copy without reprinting during registration.
How many drinks do I need for a classic car ride?: For the first hour, allow two to three drinks per person, then adjust for the length of the programme and the weather. Add extra water and soft drinks because drivers may be waiting before inspection or after returning to the final venue.
What should I pack for route marshals?: Give each marshal a high-visibility vest and a charged walkie-talkie, then pack cones, barrier tape, route arrows, a clipboard and waterproof markers. Prepare these items at least one day before the ride so missing equipment can be replaced before departure.

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