What to Buy for a Classic Car Ride

A classic car ride needs more than fuel and a printed route. You will need supplies for registration, clear route marking, rest stops, catering and communication throughout the day. Plan drinks and coffee for the opening period, then add disposable or reusable tableware based on your participant count. Buy route materials and backup power before the final week, because missing pens, charged phones or visible arrows are difficult to replace on the morning itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 60
Registration desk
Waste binsqty 6

Tableware

Coffee cupsqty 60
Water glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Coffee potsqty 4

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Extension cordsqty 4
Power stripsqty 4
Mobile phonesqty 4
Power banksqty 4

Route supplies

Route arrowsqty 80
Route bookletsqty 60
Bib numbersqty 60
Conesqty 20
Reflective vestsqty 12
Pensqty 20
Clipboardsqty 6
Tapeqty 6
Ropeqty 2
Flashlightsqty 6

Decorations

Association flagsqty 6
Start sign
Welcome sign
Tableclothsqty 8

Lighting

LED lampsqty 8
String lightsqty 4

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Pliersqty 6
Storage binsqty 12
Thermos flasksqty 6
Ice packsqty 24

Cleaning

Bucketsqty 3
Cleaning clothsqty 12
Hand broomsqty 3
Trash bag holdersqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilograms
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Still water - 8 bottles
- Sparkling water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 5 bottles
- Iced tea - 5 bottles
- Alcohol-free beer - 3 cases
- Beer - 5 crates
- White wine - 8 bottles
- Red wine - 5 bottles
- Rosé - 4 bottles
- Orange juice - 5 liter
- Apple juice - 4 liter
- Ice cubes - 10 kilograms
- Mini rolls - 120 pieces
- Baguettes - 8 pieces
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Aged cheese - 1 kilogram
- Back ham - 1 kilogram
- Chicken breast slices - 1 kilogram
- Hummus - 1 kilogram
- Cucumber - 8 pieces
- Tomatoes - 2 kilograms
- Mixed salad - 2 kilogram
- Grapes - 3 kilograms
- Apples - 60 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Party nuts - 3 kilograms
- Olives - 2 kilograms
- Bitterballen - 240 pieces
- Vegetarian snacks - 120 pieces
- Mustard - 3 bottles
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Satay sauce - 2 kilograms
- Dinner rolls - 80 pieces
- Vegetarian meal trays - 10 pieces
- Meat lunch trays - 50 pieces
- Mixed salad with meal - 60 servings
- Dressing - 4 bottles
- Herb butter - 2 kilograms
- Dessert - 60 servings
- Coffee cups - 100 pieces
- Napkins - 300 pieces
- Paper straws - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Toilet paper - 24 rolls

Tips

Plan two to three drinks per person for the first hour, then add water for the driving route and rest stops. Keep chilled drinks in coolers and place water where drivers can reach it without crowding the registration area.
Prepare one route booklet and one bib number per registered car or participant, plus at least 10% extra. Pack pens, clipboards and tape together at the registration desk so late changes do not delay the start.
Use one clear route arrow at every turn that could cause doubt, and bring cones and rope for the start, finish or rest-stop layout. Pack spare arrows and tape rather than relying on signs found at the venue.
Count coffee cups, water glasses, plates and cutlery against the confirmed participant list, then add 10% spare tableware. Bring enough serving platters and coffee pots for the catering setup so food service does not depend on one item.
Charge every mobile phone and power bank the evening before, and pack extension cords, power strips and flashlights with the equipment. Keep reflective vests available for volunteers managing traffic, registration or roadside stops.

Frequently asked questions

What should I buy for a classic car ride?: Buy drinks, coffee supplies, catering tableware, route booklets, bib numbers, pens, clipboards, route arrows, cones, tape and backup power. Add tables, chairs, coolers and waste bins according to the number of participants and the locations used.
How many drinks do I need for a classic car rally?: Allow two to three drinks per person for the first hour, then provide additional water for the route and rest stops. Add about 10% extra so volunteers and late arrivals are covered.
How many route booklets and bib numbers should I print?: Prepare one route booklet and one bib number for every registered car or participant, depending on how your ride is organised. Print at least 10% extra and finish the printing no later than the day before the event.
When should I buy supplies for a classic car ride?: Buy route materials, power equipment and reusable furniture at least one week before the ride. Purchase drinks and fresh catering items close to the event, while completing the full stock check two to three days beforehand.

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