What you need for a circular market

A circular market needs more than stalls and tables. Exhibitors need practical display space, visitors need clear information and refreshments, and the team needs power, storage and weather cover. Use the plan’s item list to buy or borrow equipment early, then check quantities against your confirmed exhibitors, workshops and venue layout. The items most often arranged too late are extension cords, coat hangers, name badges, serving equipment and shelter for rain or strong sun.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 6
Market stallsqty 20
Foldable tablesqty 28
Folding chairsqty 50
Beer tablesqty 8
Tableclothsqty 28
Plastic cratesqty 30
Wooden palletsqty 12
Clothes racksqty 8
Clothes hangersqty 100
Mirrorsqty 6
Storage basketsqty 20
Presentation racksqty 10
Ground tarpsqty 8

Equipment

Portable sound system
Wireless microphonesqty 2
Extension cordsqty 6
Power stripsqty 10
Rechargeable batteriesqty 6
Digital scaleqty 2
Clothes steamer

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Hot drink urnsqty 6
Coolersqty 6
Thermos flasksqty 4
Cutting boardsqty 6
Chef’s knives and bread knivesqty 8
Serving plattersqty 12
Serving tongsqty 8
Serving jugsqty 8
Measuring cupsqty 4

Tableware

Reusable drinking glassesqty 300
Reusable coffee cupsqty 200
Reusable platesqty 250
Reusable cutleryqty 300
Teaspoonsqty 100
Serving traysqty 8

Decorations

Chalkboardsqty 12
Chalk markersqty 24
Buntingqty 12
Plantsqty 20
Clothing coversqty 30
Cable tiesqty 200

Lighting

LED string lightsqty 8
Rechargeable lanternsqty 12
Spare batteriesqty 24

Cleaning

Broom setsqty 4
Dustpansqty 4
Bucketsqty 6
Microfiber clothsqty 30
Mopsqty 4
Waste binsqty 12
Trash bins with lidsqty 4

Safety

First aid kitsqty 2
Safety vestsqty 12
Crowd control barriersqty 20
Barrier tapeqty 4
Non-slip matsqty 12

Communication

Clipboardsqty 8
Name badgesqty 60
Pensqty 40
Paper tapeqty 12
Markersqty 24
Printer paperqty 500
Floor plansqty 300
Program flyersqty 300

Sports equipment

Workshop toolsqty 8
Sewing kitsqty 10
Plant potsqty 30
Work glovesqty 30
Craft matsqty 12

Catering

Groceries
- Coffee beans - 3 kg
- Black tea - 400 bags
- Herbal tea - 200 bags
- Semi-skimmed milk - 20 liters
- Oat milk - 10 liters
- Granulated sugar - 4 kg
- Honey - 2 jars
- Cocoa powder - 1 kg
- Still water - 60 liters
- Sparkling water - 40 liters
- Cola - 24 liters
- Cola Zero - 24 liters
- Soda - 18 liters
- Apple juice - 18 liters
- Ice tea - 18 liters
- Lemons - 3 kg
- Limes - 2 kg
- Apples - 8 kg
- Bananas - 6 kg
- Grapes - 5 kg
- Mandarins - 5 kg
- Cucumbers - 4 kg
- Cherry tomatoes - 4 kg
- Carrots - 5 kg
- Bell peppers - 3 kg
- Celery - 2 kg
- Arugula - 1 kg
- Mixed salad - 2 kg
- Whole wheat bread - 20 loaves
- White rolls - 100 pieces
- Wholemeal bread rolls - 100 pieces
- Wraps - 80 pieces
- Unsalted butter - 2 kg
- Young cheese - 5 kg
- Brie - 3 kg
- Plain hummus - 4 kg
- Cream cheese - 3 kg
- Peanut butter - 2 kg
- Strawberry jam - 2 kg
- Honey mustard - 2 liter
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Pesto - 1 kg
- Olive oil - 2 liters
- Balsamic vinegar - 1 liter
- Salt - 1 kg
- Black pepper - 250 g
- Paprika powder - 250 g
- Garlic powder - 250 g
- Dried oregano - 100 g
- Paprika chips - 3 kg
- Plain chips - 3 kg
- Tortilla chips - 3 kg
- Mixed nuts - 2 kg
- Raisins - 1 kg
- Olives - 2 kg
- Pickles - 2 kg
- Cookies - 5 kg
- Brownies - 120 pieces
- Apple pie - 8 pieces
- Vegan muffins - 100 pcs
- Gluten-free crackers - 10 packs
- Gluten-free bread - 6 loaves
- Vegan cookies - 8 packs
- Herb broth - 2 kg
- Chickpeas - 4 kg
- Lentils - 3 kg
- Rice - 5 kg
- Pasta - 5 kg
- Diced tomatoes - 12 cans
- Coconut milk - 8 cans
- Onion - 4 kg
- Garlic - 1 kg
- Potatoes - 10 kg
- Paper towels - 12 rolls
- Napkins - 1000 pieces
- Trash bags - 150 pieces
- Compostable waste bags - 80 pieces
- Dish soap - 5 liters
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- All-purpose cleaner - 5 liters
- Glass cleaner - 2 liters
- Sponges - 30 pieces
- Dish brushes - 8 pieces
- Toilet paper - 48 rolls
- Paper towels - 12 packs
- Coffee filters - 500 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Freezer bags - 2 boxes

Tips

Allow one market stall or equivalent display area per exhibitor, then keep at least one additional table available for registration, information or shared activities. Confirm the final count after exhibitor selection.
For clothing sellers, provide enough hangers for the largest rail plus a few spares, and add at least one mirror per clothing area. A clothes steamer should be tested before exhibitors arrive, not during setup.
Check every power-dependent item at least 7 days before the market. Match coffee machines, kettles, the sound system and workshop equipment with the venue’s outlets, using extension cords and power strips only where the safety plan allows.
Prepare refreshments by service period rather than guessing for the whole day: set out coffee machines, kettles, hot drink urns, coolers and thermos flasks before opening, with cutting boards, knives, platters and serving tongs ready at the same station.
Keep weather equipment together for a fast changeover. Have party tents, ground tarps, plastic crates and waterproof storage ready before setup begins, and print the map and programme early enough to replace damaged copies.

Frequently asked questions

What do I need for a circular market?: Plan display furniture, tables, chairs, clothes racks and hangers, storage, signage, power equipment, refreshments and weather cover. The exact quantity depends on the confirmed exhibitor count and the market layout, so check both before buying or borrowing anything.
How many tables do I need for a circular market?: Start with one allocated stall or table space per exhibitor, then add at least one spare table for registration, information or shared activities. Confirm the total 7 days before the event, when exhibitor registrations and the layout should be settled.
When should I arrange power and extension cords for a market?: Check outlets and test extension cords, power strips, the sound system and rechargeable batteries at least 7 days beforehand. Do a second check during setup, before exhibitors connect equipment.
How early should I prepare market refreshments?: Set up coffee machines, kettles, hot drink urns, coolers and thermos flasks before doors open. Prepare serving boards, knives, platters and tongs at least 30 minutes before the first workshop or refreshment service.

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