What to bring and buy for Bergkamp

Bergkamp combines group activities, shared meals and overnight camping, so the shopping list needs to cover more than food. Plan equipment for four-person tents, sleeping comfort, cooking, registration and changing weather. Buy or gather supplies early enough to check what is missing, especially camping gear and chilled groceries. Use coolers for dairy, meat and other perishable items, and keep printed group lists, badges and participant information ready for arrival.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Folding benchesqty 8
Chairsqty 12
Registration desk
Waste binsqty 6
Clothing rackqty 2
Storage cratesqty 12
Coolersqty 4
Party tentsqty 2
Camping tablesqty 2

Camping

Four-person tentsqty 12
Sleeping matsqty 48
Sleeping bagsqty 48
Cushionsqty 48
Night lightsqty 12
Flashlightsqty 12
Herringqty 96
Guy ropesqty 24
Ground tarpsqty 12
Rain coversqty 12

Tableware

Reusable cupsqty 60
Platesqty 60
Bowlsqty 60
Knivesqty 60
Forksqty 60
Spoonsqty 60
Coffee potsqty 3
Pitchersqty 4

Kitchen

Cooking potsqty 4
Frying pansqty 2
Cutting boardsqty 4
Chef's knifeqty 4
Serving spoonsqty 6
Mixing bowlsqty 4
Measuring cupsqty 2
Kitchen lightersqty 3

Equipment

Gas stovesqty 4
Gas cylindersqty 4
Extension cordsqty 4
Power stripsqty 4

Lighting

LED lampsqty 8
String lightsqty 4
Batteriesqty 24

Sports equipment

Footballsqty 4
Volleyballqty 2
Basketballsqty 2
Frisbeesqty 6
Conesqty 30
Relay batonsqty 12
Skipping ropesqty 12
Blindfoldsqty 12
Water balloonsqty 200

Safety

First aid kitsqty 2
Emergency blanketsqty 10
Whistlesqty 8
Safety scissors, no pocketknifeqty 4

Communication

Walkie-talkiesqty 8
Megaphone
Power banksqty 8

Decorations

Name badgesqty 60
Markersqty 20
Tapeqty 6
Ropeqty 100
Buntingqty 8
Whiteboardsqty 3
Whiteboard markersqty 12

Cleaning

Bucketsqty 4
Spongesqty 12
Dish brushesqty 4
Mop setsqty 2
Hand broomsqty 4
Dustpan and brushqty 2
Clotheslinesqty 2

Catering

Groceries
- Whole wheat bread - 12 loaves
- White rolls - 60 pieces
- Currant buns - 60 pieces
- Croissants - 60 pieces
- Butter - 1.5 kilos
- Margarine - 1 kilo
- Young cheese - 2.5 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Peanut butter - 4 jars
- Chocolate spread - 4 jars
- Apple syrup - 3 jars
- Strawberry jam - 4 jars
- Hummus - 1 kilo
- Eggs - 120 pieces
- Bacon cubes - 2 kilos
- Yogurt - 8 liter
- Muesli - 3 kilos
- Oatmeal - 2 kilos
- Milk - 12 liters
- Plant-based milk - 4 liters
- Bananas - 60 pieces
- Apples - 60 pieces
- Grapes - 5 kilos
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Lettuce - 8 heads
- Potatoes - 12 kilos
- Rice - 6 kilos
- Pasta - 6 kilos
- Pasta sauce - 8 jars
- Diced tomatoes - 12 cans
- Kidney beans - 8 cans
- Corn - 8 cans
- Chicken breast - 6 kilo
- Vegetarian pieces - 3 kilos
- Grated cheese - 2 kilos
- Cooking cream - 4 liters
- Vegetable stock - 4 boxes
- Olive oil - 2 liters
- Sunflower oil - 2 liters
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 2 jars
- Garlic - 6 bulbs
- Onions - 4 kilos
- Ketchup - 3 bottles
- Mayonnaise - 3 jars
- Mustard - 2 jars
- Applesauce - 6 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Salted peanuts - 3 kilo
- Muesli bars - 60 pieces
- Cookies - 10 packs
- Marshmallows - 4 kilos
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Spa Blue - 10 crates
- Sparkling water - 4 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 kilos
- Honey - 2 jars
- Lemons - 12 pieces
- Chocolate milk - 6 liters
- Ice cubes - 10 bags
- Napkins - 8 packs
- Paper towels - 8 rolls
- Trash bags - 4 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 6 bottles
- Toilet paper - 48 rolls
- Paper towels - 12 rolls

Tips

Check every four-person tent, sleeping mat and sleeping bag before the event, not on the first evening. Count one complete sleeping setup per participant and keep spare cushions and night lights available.
Keep chilled groceries in coolers as soon as they are collected. Sort non-perishable food separately and leave enough time on the day before Bergkamp to identify missing ingredients or damaged packaging.
Pack weather protection for both people and supplies: party tents, rain covers, ground tarps, guy ropes and storage crates should be checked together before loading. Wet-weather equipment is easy to forget until the forecast changes.
Prepare tableware for the full group rather than relying on a small kitchen supply. Count reusable cups, plates, bowls and each type of cutlery, then add a washing or collection point near the tables.
Set aside a clearly marked arrival kit with the registration desk, participant badges, printed program and group lists. Keep emergency, medical and consent information accessible to the assigned organizers, not mixed into general supplies.

Frequently asked questions

What camping gear do I need for Bergkamp?: Plan one sleeping place per participant: four-person tents, sleeping mats and sleeping bags, plus cushions, night lights and flashlights. Check tents, herring, guy ropes and ground tarps at least 3 to 5 days before departure.
How should I handle food for Bergkamp?: Collect groceries on the day they are needed and place chilled products in coolers immediately. Sort non-perishable groceries beforehand, and allow at least 2 hours before serving to check quantities and dietary requirements.
How much tableware should I bring to Bergkamp?: Bring one reusable cup, plate, bowl, knife, fork and spoon per participant for each planned meal, plus a small buffer of about 10 percent. Count the full set at least 2 days before the event.
What should I prepare for bad weather at Bergkamp?: Keep party tents, rain covers, ground tarps and guy ropes ready, and confirm the bad-weather program before the event. Check the weather forecast 24 to 48 hours in advance and make sure wet equipment can be stored separately.

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