What to bring for a choir workshop
A choir workshop needs more than sheet music and chairs. You will need printed music parts, name stickers, writing supplies, a working coffee station and enough tableware for breaks and lunch. Check the equipment separately before the day: the keyboard, stands, microphones, mixer, speaker, cables and power strips must match the room and the program. Use the participant count to calculate paper goods, drinks and catering, then buy disposable or reusable supplies with a small buffer.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Chairsqty 50
- Tablesqty 6
- Reception desk
- Stoolsqty 4
Equipment
- Keyboard
- Keyboard stand
- Microphonesqty 3
- Microphone standsqty 3
- Speaker
- Audio mixer
- Audio cablesqty 6
- Power stripsqty 4
- Extension cordsqty 4
- Music standsqty 25
- Metronome
- Laptop
- HDMI cable
- Chargersqty 3
Paper goods
- Music partsqty 50
- Program leafletsqty 50
- Name stickersqty 50
- Pensqty 50
- Notepadsqty 50
- Flip chart pad
- Whiteboard markersqty 6
- Tapeqty 2
- Scissorsqty 2
Tableware
- Coffee cupsqty 50
- Drinking glassesqty 50
- Platesqty 50
- Cutlery setsqty 50
- Serving spoonsqty 6
Kitchen
- Coffee makerqty 2
- Kettlesqty 2
- Thermos flasksqty 4
- Coolersqty 2
- Cutting boardsqty 3
- Bread knivesqty 2
- Serving plattersqty 8
- Serving trays with lidsqty 4
Cleaning
- Waste binsqty 4
- Bucketsqty 2
- Cleaning clothsqty 8
- Dish brushesqty 2
- Hand soap dispensersqty 3
Lighting
- Standing lampsqty 2
Catering
- Groceries
- Coffee beans - 2 packs
- Tea bags - 3 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 6 pieces
- Sparkling water - 12 bottles
- Still water - 12 bottles
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Herbal tea - 2 boxes
- Whole grain bread - 8 loaves
- White rolls - 50 pieces
- Whole wheat rolls - 50 pieces
- Butter - 1 kilo
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Cream cheese - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Bell peppers - 8 pieces
- Mixed salad - 2 kilos
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Yogurt - 4 kilos
- Muesli - 2 kilo
- Mixed nuts - 1 kilo
- Raisins - 500 grams
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Whole grain crackers - 6 packs
- Cookies - 6 packs
- Olive oil - 1 bottle
- Balsamic vinegar - 1 bottle
- Mayonnaise - 1 jar
- Ketchup - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Dishwasher tablets - 1 pack
- Paper napkins - 100 pieces
Tips
- Print one complete music pack per singer, plus 5 extra copies for late registrations, replacements or damaged pages. Keep the scores in order before participants arrive.
- Prepare one name sticker and one pen per participant, then add at least 10 spare stickers and 5 spare pens. People often forget to label the workshop leader, accompanist and helpers.
- For the coffee station, plan 2 cups per person for a half-day workshop and 3 for a full day. Add drinking glasses for water and place extra supplies near the serving table rather than storing everything in boxes.
- Match plates, cups and glasses to the catering schedule, not just the headcount. For lunch, allow 1 plate per person plus 10% spare; for a second serving or afternoon snack, add another 20%.
- Test the keyboard, microphones, speaker and audio mixer before loading the car. Pack every required cable, extension cord, power strip and charger together, because missing one small connection can stop the whole setup.
Frequently asked questions
- What stationery do I need for a choir workshop?
- Plan one music pack, name sticker, pen and notepad per participant. Add 5 spare music packs, 10 spare stickers and 5 spare pens so late changes do not disrupt registration.
- How many coffee cups should I buy for a choir workshop?
- Allow 2 cups per person for a half-day session and 3 cups per person for a full-day session. Add another 10% if the venue has no reliable washing-up option or if several breaks are planned.
- How many copies of the music should I print?
- Print one complete set for every registered singer and add 5 extra sets. Finish printing and sorting at least 2 days before the workshop so missing pages can be replaced.
- What audio equipment is needed for a choir workshop?
- Check that you have the keyboard, keyboard stand, microphones, microphone stands, speaker, audio mixer, cables, power strips and extension cords. Test the complete setup at least 1 day before the workshop, or during the venue check if access is available.
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