What you need for a choir performance

A choir performance needs more than chairs and microphones. Plan the room setup, sound equipment, music stands, refreshments and printed programmes before the performance day. Count seats and serving items from your confirmed guest list, then add a small reserve for late arrivals and replacements. Check cables, batteries and power points early, because missing technical supplies are harder to replace at the last minute than coffee, cups or snacks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 80
Tablesqty 8
Coat racksqty 2
Coat racksqty 2

Equipment

Microphonesqty 4
Microphone standsqty 4
Speakersqty 2
Mixer
Audio cablesqty 8
Extension cordsqty 6
Power stripsqty 4
Music standsqty 25
Lecternsqty 2
Spare batteriesqty 12

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 80
Cutlery setsqty 80
Water jugsqty 8
Serving traysqty 8

Kitchen

Thermos flasksqty 6
Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6

Decorations

Tableclothsqty 8
Flower arrangementsqty 6
Program standsqty 4
Wayfinding signsqty 6
Name badgesqty 30

Cleaning

Waste binsqty 4
Bucketsqty 3
Mopsqty 3
Broomqty 2
Dustpan and brushqty 2

Catering

Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Sweetener - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 2 liter
- Lemons - 6 pieces
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Tonic - 2 bottles
- Ice cubes - 4 bags
- Butter - 500 grams
- Young cheese - 1 kilo
- Aged cheese - 500 grams
- Back ham - 500 grams
- Chicken breast spread - 500 grams
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Cucumbers - 4 pieces
- Tomatoes - 1 kilo
- Lettuce - 4 heads
- Whole grain bread - 8 loaves
- White bread - 6 loaves
- Gluten-free bread - 2 loaves
- Currant buns - 40 pieces
- Butter cookies - 6 packs
- Oat Biscuits - 4 packs
- Apple pie - 4 pies
- Whipped cream - 4 aerosol cans
- Grapes - 3 kilos
- Mandarins - 3 kilo
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Sponges - 2 packs
- Microfiber cloths - 2 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Hand soap - 4 bottles
- Paper napkins - 200 pieces

Tips

Count one chair per expected guest, then add 5–10% extra if the room allows. Set aside a separate, clear area for the choir so audience seating does not block the performance space.
For a small reception, allow 2 cups per guest if you serve coffee or tea, plus 1 glass per guest for water. Prepare at least one water jug for every 20 people.
Check every microphone, stand, speaker, mixer, audio cable, extension lead and power strip before the event. Keep spare batteries on hand and test the full setup at least 2 hours before doors open.
Print one programme per attendee, with 5–10% extra copies for last-minute guests and damaged pages. Place programme stands and directional signs where guests make their first turns.
Plan refreshments around the dietary information you collected, not just the headcount. Buy chilled items close to serving time and keep thermos flasks, coffee makers and kettles ready before the choir arrives.

Frequently asked questions

What do I need for a choir performance?: You need seating, tables, coat racks, microphones, stands, speakers, a mixer, cables, extension leads, power strips and music stands. Also prepare cups, glasses, water jugs, coffee equipment, serving utensils, programmes and directional signs.
How many chairs do I need for a choir concert?: Provide one chair for every confirmed guest and add 5–10% extra where possible. For example, 80 expected guests means 80 chairs, with 4–8 additional chairs as a reserve.
How many cups and glasses should I buy for a choir performance?: Allow 2 cups per guest when serving coffee or tea, and at least 1 glass per guest for water. For 60 guests, that means about 120 cups and 60 glasses, plus a few extras for breakage.
When should I test the sound equipment for a choir performance?: Test microphones, speakers, the mixer and all cables at least 2 hours before the audience arrives. Keep spare batteries available and leave enough time to replace a faulty cable or reposition a speaker.

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