What you need for a choir concert

A choir concert needs more than chairs and music scores. Plan the audience area, choir setup, sound system, stage lighting, refreshments, and a practical dressing room before shopping. This list covers the equipment and serving supplies that are easy to overlook, including spare batteries, extension cords, water glasses, coat hangers, and trays. Buy disposable or consumable items at least 2–3 days before the concert, then check technical equipment during the final rehearsal.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 120
Tablesqty 8
Dressing room racksqty 4
Clothes hangersqty 80
Stoolsqty 6

Equipment

Microphonesqty 4
Microphone standsqty 4
Mixer
Speakersqty 2
Audio cablesqty 8
Power stripsqty 6
Extension cordsqty 6
Music standsqty 40
Music stand lampsqty 10
Piano stool

Lighting

Stage lightsqty 4
Mood lightingqty 4
Batteriesqty 24

Tableware

Coffee cupsqty 120
Water glassesqty 120
Teaspoonsqty 120
Serving traysqty 8
Coffee potsqty 4

Kitchen

Thermos flasksqty 6
Water jugsqty 6
Coolersqty 4
Ice spoonsqty 2
Cutting boardsqty 2
Bread knivesqty 2
Serving tongsqty 6

Decorations

Tableclothsqty 8
Stage drapesqty 2
Flower arrangementsqty 6
Menu Card Holdersqty 8
Cable coversqty 6
Directional signsqty 12
Door stickersqty 8
Presentation folderqty 2
Tapeqty 6
Scissorsqty 4
Cable tiesqty 100
Ropeqty 2
Emergency exit signsqty 4

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Sweetener - 1 box
- Semi-skimmed milk - 12 liters
- Oat milk - 4 liters
- Lemons - 8 pieces
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Salty sticks - 4 bags
- Mini pretzels - 4 bags
- Butter cookies - 8 packs
- Cake - 8 pieces
- Mini muffins - 120 pieces
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 6 kilograms
- Vegetarian sandwiches - 40 pieces
- Cheese buns - 40 pieces
- Hummus - 4 tubs
- Cucumbers - 6 pieces
- Cherry tomatoes - 4 kilograms
- Paper napkins - 500 pieces
- Paper coffee filters - 2 packs
- Tea filters - 1 box
- Wooden stirrers - 500 pieces
- Paper straws - 150 pieces
- Disposable cups - 150 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dishwasher tablets - 1 box
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Paper table runners - 8 rolls
- Napkins for the choir - 100 pieces
- Water bottles for the choir - 50 pieces
- Peppermints - 4 bags
- Chewing gum - 4 packs
- Diet biscuits - 4 packs
- Gluten-free crackers - 4 packs
- Lactose-free milk - 2 liters
- Vegan muffins - 30 pieces
Cash register
Cash box
Payment terminal
Name stickersqty 120
Clipboardsqty 4
Ballpoint pensqty 12

Cleaning

Broomsqty 2
Dustpansqty 2
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Waste binsqty 8

Paperwork

Programsqty 140
Admission ticketsqty 120
Venue floor plansqty 10
Donation formsqty 120
Menusqty 8

Safety

Flashlightsqty 4
Safety vestsqty 6
Cable matsqty 8
First aid kit

Tips

Allow one chair per expected audience member, plus 5–10% extra if the venue has room. Add separate stools or chairs for performers and volunteers rather than taking seats from the audience.
Test every microphone, stand, mixer, speaker, audio cable, power strip, and extension cord during the last rehearsal. Keep at least two spare batteries available for powered equipment or lighting.
Plan one music stand and one stand lamp for each singer or section that needs printed scores. Check that the lamps work in the actual room, because stage lighting can leave sheet music too dark.
For interval or post-concert refreshments, count one coffee cup and one water glass per guest, then add 10% spare. Prepare enough serving trays, teaspoons, coffee pots, thermos flasks, water jugs, and coolers for the expected queue.
Set up the dressing room before the choir arrives: provide one clothes hanger per performer, plus 10% extra, and install racks where clothing will not block exits. Buy or bring serving tongs, ice spoons, cutting boards, and bread knives before catering begins.

Frequently asked questions

What equipment do I need for a choir concert?: Plan microphones, microphone stands, a mixer, speakers, audio cables, power strips, extension cords, music stands, stand lamps, and stage lights. Test the complete setup at least 1 day before the performance, ideally during the final rehearsal.
How many chairs should I get for a choir concert?: Provide one chair for every registered or expected audience member and add 5–10% extra where space allows. Reserve separate seating or stools for performers, conductors, and volunteers so the audience layout stays intact.
How many cups and glasses do I need for choir concert refreshments?: Count one coffee cup and one water glass per expected guest, then add 10% spare. For 80 guests, prepare at least 88 cups and 88 glasses, along with enough trays and serving utensils for the busiest serving period.
When should I buy supplies for a choir concert?: Buy printed programs and non-perishable serving supplies 2–3 days ahead. Check microphones, lighting, cables, batteries, music stands, and refreshments during the final rehearsal and complete the last shopping run no later than the day before.

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