What to Buy for a Choir Concert

A choir concert needs more than chairs and sheet music. Plan seating for the choir and audience, reliable sound equipment, clear signs, programme booklets and a simple refreshment setup for guests and performers. Check every cable, battery and microphone before the choir arrives, and keep water ready for the singers. This shopping list helps you gather the practical supplies before the room is set up, rather than discovering missing items during the soundcheck.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 90
Tablesqty 8
Choir chairsqty 30
Dressing room tablesqty 2
Registration desk

Tableware

Water glassesqty 100
Coffee cupsqty 60
Platesqty 100
Forksqty 100
Teaspoonsqty 60
Serving traysqty 6

Equipment

Microphonesqty 4
Microphone standsqty 4
Mixer
Speakersqty 2
Piano stool
Music standsqty 12
Extension cordsqty 6
Power stripsqty 4
DI box
Spare batteriesqty 12
Cable reelsqty 2
Gaffer tapeqty 2

Lighting

LED spotlightsqty 4
Atmosphere lightsqty 6

Decorations

Flower arrangementsqty 4
Tableclothsqty 8
Welcome sign
Direction signsqty 6
Program bookletsqty 100

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 3
Scissorsqty 2
Kitchen knivesqty 2
Cutting boardsqty 2
Serving tongsqty 4

Cleaning

Cleaning clothsqty 12
Bucketsqty 3
Mopsqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Decaf coffee - 1 pack
- Milk - 5 liters
- Oat milk - 2 liter
- Sugar - 1 kilo
- Mints - 1 box
- Lemons - 6 pieces
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Apples - 30 pieces
- Grapes - 3 kilos
- Bananas - 20 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Mini pretzels - 3 bags
- Butter - 500 grams
- Young cheese - 1 kilo
- Hummus - 4 tubs
- Cucumbers - 4 pieces
- Cherry tomatoes - 2 kilos
- Grape juice - 2 bottles
- Whole grain baguettes - 6 pieces
- Crackers - 4 packs
- Napkins - 200 pieces
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Rinse aid - 1 bottle
- Hand soap - 3 bottles
- Disinfectant wipes - 2 packs

Tips

Allow one choir chair per singer, then add two or three spare chairs for late changes or replacements. Keep audience seating separate from the choir layout so performers can enter and leave without moving rows.
Prepare at least one water glass per choir member, plus a few extra for the welcome area. Put water where singers can reach it between pieces without crossing in front of the audience.
Bring one microphone and one microphone stand for each planned microphone position, with at least two spare batteries for every battery-powered microphone. Test the microphones, mixer and speakers before the soundcheck.
Pack extension cables, power strips, cable reels and gaffer tape together in one labelled box. Tape down every cable crossing a walkway before guests arrive, and keep one unused cable route available for a last-minute equipment change.
Print one programme booklet per expected visitor and add 10 extra copies for late arrivals or damaged copies. Set out the booklets at the entrance with the welcome board and direction signs before doors open.

Frequently asked questions

What do I need for a choir concert?: You need choir and audience seating, music stands, sheet music, microphones, stands, a mixer, speakers, cables, power strips, lighting and programme booklets. For refreshments, prepare water glasses, coffee cups, plates, forks and teaspoons according to the number of guests and choir members.
How many programme booklets should I print for a choir concert?: Print one booklet for every expected visitor, plus 10 extra copies. If attendance is uncertain, add roughly 5% to your confirmed number and keep the spares at the entrance.
How much water does a choir need during a concert?: Provide at least one glass of water per choir member and keep 10% extra available. Refill the supply before the choir arrives and place it near the choir area so singers do not need to leave during the performance.
When should I test the sound equipment for a choir concert?: Complete the first equipment test at least 60 minutes before the audience arrives. Leave another 20 to 30 minutes for the choir soundcheck, microphone adjustments and fixing cable or battery problems.

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