Children’s Quiz Checklist

A children’s quiz needs more preparation than a list of questions. You need a clear theme, age-appropriate rounds, checked answers, team arrangements and a simple scoring system. Registration details also affect seating, dietary requirements, food quantities and certificates. On the day, allow time to test the laptop, projector, screen, microphone and speakers before children arrive. This checklist covers the planning, shopping, printing, room setup and presentation details that are easy to leave until the last minute.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Define the quiz theme and target audience
2 people
Prepare quiz questions
2 people
Check answers and scoring
2 people
Develop the quiz rounds and rules
2 people
Send invitations
Process registrations
Collect dietary requirements
Create team and table seating plans
Confirm the venue reservation
Test equipment
2 people
Create the quiz presentation
Print the quiz forms
Create answer sheets and scorecards
Pack prizes and certificates
Do the shopping
2 people
Chill drinks
Prepare snacks and sandwiches
2 people
Sort quiz materials

Event

Open venue
2 people
Set up tables and chairs
4 people
Set up the quiz table and presentation table
2 people
Set up projector and screen
2 people
Connecting microphone and speakers
2 people
Hang decorations
2 people
Set up registration desk
2 people
Setting out quiz forms per team
2 people
Prepare prizes and certificates
Receive participants
3 people
Guide teams to their tables
3 people
Explain the rules
Present quiz rounds
Collect answer sheets
2 people
Serve break snacks
3 people
Refill drinks
2 people
Check answers
3 people
Check the final standings
2 people
Announce the winners
Hand out prizes and certificates
2 people
Serve dinner
4 people
Serve drinks and dessert
3 people
See participants off
2 people

Aftercare

Collect quiz materials
2 people
Sort and remove waste
2 people
Wash dishes
3 people
Clear tables and chairs
4 people
Switch off and pack up equipment
2 people
Clean the venue
3 people
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 55
Registration desk
Presentation table

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Wireless microphone
Extension cordsqty 3
Power stripsqty 3
Coolersqty 3

Quiz materials

Answer formsqty 60
Scorecardsqty 12
Pensqty 60
Pencilsqty 20
Score counterqty 2
Answer cardsqty 12
Quiz bookletqty 4
Clipboardsqty 12
Prizesqty 12
Certificatesqty 60

Tableware

Disposable cupsqty 60
Platesqty 60
Bowlsqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving jugsqty 4
Coffee potsqty 2

Kitchen

Cutting boardsqty 2
Kitchen knivesqty 3
Serving spoonsqty 6
Pliersqty 4

Decorations

Balloonsqty 100
Buntingqty 8
Tableclothsqty 8
Team badgesqty 12
Name stickersqty 60

Lighting

String lightsqty 3

Cleaning

Hand brush and dustpanqty 2
Bucketsqty 2
Mopsqty 2
Cleaning clothsqty 10
Toilet cleaning kit

Catering

Groceries

Tips

Set the quiz structure before writing every question: decide the theme, age range, number of rounds and rules first, then check every answer and scoring method.
Close registrations early enough to create teams and table seating. Use the final attendee list to confirm dietary requirements and prepare the registration desk.
Print answer forms, scorecards, answer cards and quiz booklets before the event, and pack pens, pencils, clipboards and a score counter together so materials are not scattered.
Test the laptop, projector, screen, microphone and speakers at the venue before guests arrive. Check extension cords and power strips as part of the test, not during registration.
Prepare prizes and certificates before setup, and chill drinks and prepare snacks and sandwiches with enough time to arrange them on platters, bowls and serving jugs.

Frequently asked questions

How far in advance should I plan a children’s quiz?: Start at least 3 to 4 weeks before the quiz. Use the first week for the theme, audience and rounds, the second for questions and invitations, and the final week for registrations, printing and shopping.
How many questions should a children’s quiz have?: Plan around 30 to 40 questions for a 60- to 90-minute quiz, divided into several short rounds. Keep one or two spare questions available in case a round runs faster than expected.
When should I send invitations for a children’s quiz?: Send invitations 3 to 4 weeks before the event and set the registration deadline about 7 days before it. That leaves time to process registrations, collect dietary requirements and create team and seating plans.
How early should I arrive to set up a children’s quiz?: Allow at least 90 minutes before the start time. Set up tables and chairs first, then the quiz and presentation tables, registration desk, decorations and technical equipment, leaving time for a full sound and projection test.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.