What to Buy for a Children's Choir Concert

A children’s choir concert needs more than chairs and microphones. Plan supplies for young performers, parents, escorts and the audience, with separate attention to refreshments, registration and changing areas. This shopping list covers serving equipment, drinks, snacks, printed materials and the audio setup needed for a smooth concert day. Check dietary requirements and parental consents before ordering catering, and test every cable, microphone and music file before the choir arrives.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 120
Foldable tablesqty 12
Reception desk
Catering tablesqty 4
Clothing rackqty 2
Changing room chairsqty 20
Music standsqty 12

Equipment

Active speakersqty 2
Mixer
Wireless microphonesqty 4
Microphone standsqty 4
Cable reelsqty 2
Audio cablesqty 8
Extension cordsqty 6
Power stripsqty 6
Laptop
USB stickqty 2
Music stand lightsqty 6

Lighting

LED spotlightsqty 4
Mood lightingqty 4

Tableware

Glassesqty 130
Coffee cupsqty 60
Platesqty 130
Forksqty 130
Knivesqty 130
Spoonsqty 80
Serving plattersqty 12
Serving tongsqty 8
Coffee potsqty 4
Thermos flasksqty 4

Kitchen

Kettlesqty 2
Coffee machinesqty 2
Coolersqty 4
Cutting boardsqty 4
Bread knivesqty 3
Kitchen knivesqty 3
Measuring cupsqty 2
Ice packsqty 16

Decorations

Balloonsqty 100
Balloon arch
Buntingqty 12
Stage drapesqty 2
Tableclothsqty 8
Flower arrangementsqty 6
Tapeqty 6
Ropeqty 2
Scissorsqty 4
Directional signsqty 8

Catering

Program bookletsqty 130
Name badgesqty 45
Badge holdersqty 45
Napkinsqty 250
Sheet music foldersqty 35
Presentation folder
Pensqty 20
Wristbandsqty 50
Thank-you cardsqty 40

Cleaning

Waste binsqty 8
Dustpan and brushqty 2
Broomqty 2
Mopqty 2
Bucketsqty 3
Cleaning glovesqty 6
Microfiber clothsqty 12
Toilet brushesqty 2

Groceries

Groceries
- Coffee - 4 packs
- Tea assortment - 5 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon tea - 2 boxes
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Grape juice - 4 cartons
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apples - 8 kilos
- Bananas - 5 kilo
- Grapes - 5 kilos
- Mandarins - 5 kilos
- Cucumbers - 8 pieces
- Carrots - 4 kilos
- Cherry tomatoes - 3 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Rice cakes - 6 packs
- Mini pretzels - 5 bags
- Popcorn - 4 bags
- Cookies - 8 packs
- Brownies - 100 pieces
- Mini muffins - 100 pieces
- Currant buns - 40 pieces
- Mini rolls - 100 pieces
- Wholemeal bread - 6 loaves
- White rolls - 60 pieces
- Herb cream cheese - 6 tubs
- Young cheese - 3 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Cherry tomatoes - 3 kilos
- Pickles - 3 jars
- Butter - 1 kilo
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Spice mix - 2 jars
- Diet biscuits - 4 packs
- Gluten-free sandwiches - 12 pieces
- Vegan spreads - 6 tubs
- Vegan brownies - 20 pieces
- Ice cubes - 10 bags
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Trash bags - 80 pieces
- Freezer bags - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper tissues - 10 packs
- Hand sanitizer gel - 4 bottles

Tips

Plan drinks for the audience and choir separately: allow two to three drinks per person during the first hour, then add water for performers before and after singing.
Order snacks only after registration closes and dietary requirements are collected. Add about 10% extra portions so late confirmations or unexpected guests do not leave children without food.
Prepare one reception point with a desk, name badges, the final participant list and clear signage. Print the list on the day before the concert so last-minute changes can still be included.
Test the complete audio chain at least 24 hours in advance: laptop or USB stick, mixer, active speakers, wireless microphones, stands, audio cables and power connections.
Set up coffee cups, glasses, plates, cutlery, serving platters and tongs before catering arrives. Keep thermos flasks and coffee pots away from the children’s refreshment area to reduce spills and queues.

Frequently asked questions

What drinks do I need for a children's choir concert?: Plan two to three drinks per person for the first hour, including water for the choir. Keep extra water available for children before and after the performance, and chill drinks several hours before guests arrive.
How much food should I buy for a children's choir concert?: Buy one snack portion per registered child and adult, plus around 10% extra. Finalise the order after registration closes and dietary requirements have been checked, ideally at least 3 to 5 days before the concert.
What equipment is needed for a children's choir concert?: The core setup includes active speakers, a mixer, wireless microphones, microphone stands, audio cables, extension cords, power strips and a laptop or USB stick. Test all equipment at least 24 hours before the concert.
What should I print for a children's choir concert?: Print the programme booklets, sheet music, signage, name badges and a final participant list. Prepare these no later than the day before, while leaving the participant list open for same-day corrections.

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