What to buy for a care facility tour
A care facility tour needs more than coffee and printed information. You’ll need a clear reception setup, refreshments for visitors, route signs, name badges and working presentation equipment. Plan quantities around your registered attendance and divide visitors into manageable groups before buying supplies. This checklist helps you cover the items that are easy to overlook, especially extension cords, serving utensils, spare pens and cleaning supplies for the entrance and refreshment area.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 5
- Chairsqty 36
- Reception desk
- Coat racksqty 2
Tableware
- Coffee cupsqty 36
- Glassesqty 48
- Platesqty 48
- Cutlery setsqty 48
- Serving plattersqty 8
- Serving tongsqty 4
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 4
- Coolersqty 3
- Cutting boardsqty 3
- Bread knivesqty 2
- Serving spoonsqty 4
Equipment
- Laptop
- Projector
- Projection screen
- Extension cordsqty 3
- Power stripsqty 3
- Microphone
Decorations
- Name badgesqty 40
- Information leafletsqty 40
- Route signsqty 8
- Pensqty 12
- Tableclothsqty 5
Cleaning
- Cleaning bucketqty 2
- Mop headsqty 2
- Hand broomsqty 2
- Reusable clothsqty 12
Catering
- Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Milk - 6 liters
- Oat milk - 2 liter
- Sugar - 1 kilo
- Mints - 1 box
- Stirrers - 100 pieces
- Coffee cups - 50 pieces
- Teaspoons - 50 pieces
- Butter cookies - 4 packs
- Wholemeal bread - 6 loaves
- White rolls - 40 pieces
- Whole wheat rolls - 20 pieces
- Butter - 500 grams
- Young cheese - 1,5 kilo
- Back ham - 1 kilo
- Chicken breast slices - 750 grams
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Cucumbers - 4 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Bell peppers - 6 pieces
- Carrots - 2 kilo
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 2 kilos
- Vegetable soup - 8 liters
- Tomato soup - 8 liters
- Croutons - 3 bags
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Salted crackers - 4 packs
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Pepper - 1 grinder
- Salt - 1 pack
- Napkins - 200 pieces
- Paper table runners - 2 rolls
- Disposable gloves - 1 box
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
Tips
- Buy or prepare refreshments for the registered attendance, plus about 10% extra. Allow two cups of coffee or tea per visitor for a tour lasting up to two hours, and provide one glass of water per person.
- Prepare one name badge and one pen for every visitor, guide and staff member involved in the tour. Add at least 10 spare badges and pens because registrations and walk-ins often change on the day.
- Use one route sign at every turn, entrance and decision point. For a route with six turns, prepare at least eight signs so visitors can follow the group without stopping to ask for directions.
- Check presentation equipment at least 24 hours before the tour. Test the laptop, projector, screen, microphone, extension cords and power strips together in the actual room, not only at a desk.
- Keep a small cleaning setup available near the entrance and catering area. Check the cleaning bucket and mop heads before visitors arrive, since spills are harder to handle once groups are moving through the building.
Frequently asked questions
- What refreshments do I need for a care facility tour?
- For each visitor, plan around two hot drinks and one glass of water for a tour of up to two hours. Add roughly 10% extra drinks and snacks, and bring enough cups, glasses, plates, cutlery and serving utensils for the full attendance.
- How many name badges should I buy for a care facility tour?
- Prepare one badge for every registered visitor, guide and participating staff member. Keep at least 10 spare badges available, or about 10% extra when the group is larger than 100 people.
- How many route signs are needed for a care facility tour?
- Use one sign at the entrance, every turn and each area where visitors could take the wrong route. Count the route points and add two spare signs; a six-turn route therefore needs at least eight signs.
- When should I check the equipment for a care facility tour?
- Test the laptop, projector, screen, microphone and power connections at least 24 hours in advance. Do a second five-minute check on the day itself, before the first visitor group arrives.
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