What to Bring to a Car Market

A car market needs more than tables and signs. Exhibitors need clearly marked pitches, visitors need an easy route through the grounds, and your team needs reliable power, payment equipment and weather cover. Plan furniture for the sales area, entrance and catering points, then add lighting and charging equipment if the market runs into the evening. This shopping list covers the practical items that are easy to overlook when loading the vehicle.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 12
Beer tablesqty 8
Folding chairsqty 40
High tablesqty 6
Folding benchesqty 6
Garment coversqty 12
Tableclothsqty 12
Cash desk tableqty 2
Brochure racksqty 4

Equipment

Payment terminalsqty 2
Cash drawersqty 2
Extension cordsqty 8
Power stripsqty 6
Cable reelsqty 4
Coolersqty 6
Speakersqty 2
Microphone
Battery chargersqty 4
Mobile phone chargersqty 4

Lighting

LED lampsqty 12
String lightsqty 6
Work lightsqty 4

Decorations

Buntingqty 8
Balloonsqty 100
Balloon pumpqty 2
Entrance banner
Directional signsqty 12
Booth numbersqty 40
Info boardsqty 6

Safety

Crowd control barriersqty 30
Traffic conesqty 40
Barrier tapeqty 4
First aid kitsqty 2
Safety vestsqty 12
Flashlightsqty 6
Fire extinguishersqty 4

Tableware

Reusable cupsqty 300
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Small bowlsqty 20
Serving tongsqty 8

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Food warmersqty 4
Cutting boardsqty 4
Knivesqty 6
Serving spoonsqty 6
Ice packsqty 24

Cleaning

Waste binsqty 12
Trash bag holdersqty 8
Broom setsqty 4
Litter pickersqty 4
Mop setsqty 3
Bucketsqty 6
Hand soap dispensersqty 6
Towel dispensersqty 6

Paper goods

Admission ticketsqty 400
Exhibitor passesqty 100
Program flyersqty 400
Floor plansqty 300
Receipt rollsqty 10
Notepadsqty 6
Pensqty 24
Sticky notesqty 12

Tools

Hammerqty 2
Screwdriver setsqty 2
Pliersqty 4
Cable tiesqty 200
Duct tapeqty 6
Ground anchorsqty 24

Catering

Groceries
- Coffee - 8 packs
- Tea assortment - 4 boxes
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 30 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 10 crates
- Alcohol-free beer - 3 cases
- White wine - 12 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Ice cubes - 20 kilo
- Sandwich rolls - 250 pieces
- Kaiser rolls - 100 pieces
- Ham - 6 kilo
- Cheese - 6 kilos
- Chicken breast topping - 3 kilos
- Hummus - 2 kilos
- Egg salad - 2 kilo
- Lettuce - 6 heads
- Tomatoes - 5 kilos
- Cucumbers - 4 kilos
- Red onion - 2 kilos
- Butter - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snack mix - 8 bags
- Nut mix - 5 bags
- Cookies - 8 packs
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Citrus fruit - 5 kilos
- Vegetarian sandwiches - 50 pieces
- Vegan sandwiches - 30 pieces
- Gluten-free rolls - 20 pieces
- Vegetarian cheese - 2 kilos
- Vegan spread - 2 kilos
- Napkins - 1000 pieces
- Stirrers - 500 pieces
- Paper straws - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer gel - 6 bottles
- Garbage bags - 120 pieces
- Toilet paper - 48 rolls
- Paper towels - 24 rolls
- Cleaning wipes - 6 packs
- Rubber gloves - 12 pairs
- Coolant - 6 bottles
- Windshield washer fluid - 6 bottles
- Microfiber cloths - 24 pieces
- Paper bags - 300 pieces
- Reusable shopping bags - 100 pieces
- AA batteries - 24 pieces
- AAA batteries - 24 pieces
- Highlighters - 12 pieces
- Waterproof markers - 12 pieces
- Tape - 6 rolls
- Cable ties - 200 pieces
- Bandages - 5 boxes
- Sterile gauze pads - 5 boxes
- Disposable gloves - 200 pieces

Tips

Bring one clearly numbered booth sign for every exhibitor pitch, plus spare directional signs for the entrance, parking area and key turns. Print the exhibitor list before leaving for the venue.
Pack power equipment as a set: extension cords, power strips and cable reels, with enough battery and mobile phone chargers for the registration and payment teams. Test every payment terminal before the market opens.
Allow enough covered furniture for the expected exhibitors and visitors: party tents for pitches, foldable tables or beer tables for displays, and folding chairs or benches for rest and catering areas.
Keep cash-handling supplies together at the cash desk, including the cash drawer, payment terminals and cash prepared in advance. Do not leave the cash setup until the first exhibitor arrives.
Check the forecast before collecting groceries and loading the vehicle. Tablecloths, garment covers, coolers and work lights are often forgotten because they are stored separately from the main event equipment.

Frequently asked questions

What do I need for a car market stall?: Each stall typically needs a party tent or other weather cover, a foldable table or beer table, a chair, a tablecloth and a booth number. Pack one complete set per pitch and bring spare signs and tablecloths for last-minute changes.
How many tables and chairs do I need for a car market?: Start with one display table and at least one chair per exhibitor pitch, then add separate furniture for registration, catering and the cash desk. Count the confirmed pitches first and add 5–10% spare seating or tables if space allows.
What payment equipment should I bring to a car market?: Bring at least one tested payment terminal and cash drawer for each active payment point, plus a backup terminal if the market has several exhibitors or a large visitor flow. Pack cash, chargers and power supplies before loading the vehicle.
What signs are needed at a car market?: Prepare an entrance banner, route signs, parking signs, booth numbers and information boards. Print them at least one day before the market, and pack a few blank or spare directional signs in case the traffic plan changes.

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