Camping six-event contest checklist

A camping six-event contest needs more than six games and a campsite. You need confirmed registrations, balanced teams, clear rules, timed rounds and equipment that is ready before participants arrive. This checklist takes you from invitations and dietary requirements to field setup, scoring and the final refill of drinks. Use it to keep the competition moving while still covering food, shelter, seating and changing weather conditions.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Assign participants
2 people
Develop the rules
2 people
Prepare score sheets
Confirm reservations
Buy prizes
Do the shopping
2 people
Check the weather forecast
Check game materials
2 people
Chill the groceries
2 people
Inspect the grounds
2 people
Set up party tents
4 people
Set up tables and chairs
4 people
Set out the game fields
4 people
Set up game stations
4 people
Set up the food and drink area
3 people
Test sound and music
2 people
Set up the score table
2 people

Event

Receive participants
3 people
Explain teams and rules
2 people
Guide part 1 of the six-event challenge
3 people
Supervise part 2 of the six-event competition
3 people
Refill drinks
2 people
Guide game 3 of the six-event contest
3 people
Serve break snacks
3 people
Guide Part 4 of the team event
3 people
Prepare barbecue
3 people
Serve barbecue
4 people
Guide game 5 of the six-event contest
3 people
Supervise part 6 of the six-event competition
3 people
Check final scores
2 people
Present prizes
2 people
Support the evening program
3 people
Serve the last round
2 people
See participants off
2 people

Aftercare

Collect waste
4 people
Wash dishes
3 people
Clean the grounds
4 people
Clean up game materials
3 people
Take down tents and furniture
4 people
Store leftover food
2 people
Clean and dry materials
3 people
Return borrowed items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 48
High tablesqty 4

Sports equipment

Tug-of-war ropesqty 2
Burlap sacksqty 12
Frisbeesqty 6
Footballsqty 4
Buckets of waterqty 12
Sponge ballsqty 24
Conesqty 40
Hoopsqty 12
Relay batonsqty 8
Blindfoldsqty 12
Measuring tapesqty 2
Starter pistol
Whistlesqty 6
Stopwatchesqty 6
Ground pegsqty 40
Barrier tapeqty 4
Cone Bagsqty 20

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60

Kitchen

Coolersqty 4
Gas barbecueqty 2
Gas cylindersqty 4
Cutting boardsqty 4
Chef and serving tongsqty 8
Sharp knivesqty 4
Large serving bowlsqty 8
Thermos flasksqty 4

Equipment

Battery speaker
Microphone
Extension cordsqty 3
Power stripsqty 3

Lighting

String lightsqty 4
LED lampsqty 6
Flashlightsqty 6

Decorations

Buntingqty 8
Team flagsqty 6
Chalkboardsqty 4
Prizesqty 6
Team bibsqty 48

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mop setsqty 2
Cleaning spongesqty 6

Catering

Groceries

Tips

Set a registration deadline at least 7 days before the contest so you can assign participants, balance teams and collect dietary requirements before preparing score sheets.
Write the rules and scoring method for all six events before arrival. Print enough score sheets for every round, plus at least 2 spare copies in case of rain or damaged pages.
Check every game item on the day before departure, including ropes, sacks, frisbees, balls, buckets, cones, hoops, batons, blindfolds and stopwatches. Missing one small item can delay an entire station.
Inspect the grounds before setting out the fields and mark boundaries with cones, pegs or barrier tape. Keep stations, the score table and the food area separate so teams do not cross active games.
Chill groceries before participants arrive and set up reusable cups, plates and cutlery beside the food and drink area. Plan drink refills during each round rather than waiting until the coolers are empty.

Frequently asked questions

How far in advance should I organise a camping six-event contest?: Start invitations and reservations at least 3 to 4 weeks ahead. Set the registration and dietary-requirement deadline 7 days before the contest, then assign teams and finish the score sheets.
How do you organise six events at a campsite?: Prepare the rules, scoring and equipment for all six events before the day. Set up the fields and stations before participants arrive, then explain teams and rules once before guiding the rounds in order.
What should I check before a camping competition starts?: Check the weather forecast, campsite grounds, reservations, game materials, gas cylinders and chilled groceries on the day before or early on the morning. Allow at least 60 minutes for tents, tables, chairs, fields, stations and the score table.
How many score sheets do I need for a six-event contest?: Prepare one score sheet for each team and round, covering all six events, plus at least 2 spare copies. Keep the score table supplied with pens and have one person update results after every event.

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