Bubble Soccer Event Checklist

Planning bubble soccer involves more than booking the field and turning up with footballs. You need confirmed registrations, balanced teams, participant information, suitable food and drinks, and enough time to prepare the playing area. On the day, allow time to inspect the site, inflate and check the bubble suits, mark the field and explain the safety rules before the first match. This checklist puts the planning in a practical order, from invitations through registration and pack-down.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Process registrations
Collect dietary requirements
Assemble teams
Send participant information
Reserve bubble soccer
Confirm the venue and field
Calculate catering quantities
Check the shopping list
Do the shopping
2 people
Chill drinks
2 people
Prepare snacks
2 people
Prepare sandwiches
2 people
Check materials
2 people
Print participant list
Check the weather forecast
Inspect the site
2 people
Set up tables and chairs
3 people
Set up the reception table
Set up drink station
2 people
Inflate the bubble suits
3 people
Set up goals and field markings
2 people
Prepare the safety briefing

Event

Receive participants
2 people
Register attendance
Explain safety rules
Distribute teams and vests
2 people
Lead the warm-up
2 people
Guide bubble soccer
3 people
Refill drinks
2 people
Serve snack breaks
2 people
Deflate the bubble suits
3 people
Set up the dinner buffet
3 people
Serve dinner
3 people
Refill drinks during dinner
2 people
Handle prize ceremony
Collect waste along the way
2 people

Aftercare

Count materials
2 people
Clear tables and chairs
3 people
Wash dishes
2 people
Clean the grounds
3 people
Clean bubble suits
3 people
Empty waste containers
2 people
Return materials
2 people
Hand over the venue
2 people
Return lost and found items

What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Bubble suitsqty 14
Footballsqty 4
Pumpqty 2
Spare pump
Football goalsqty 2
Conesqty 24
Team bibsqty 14
Whistlesqty 3
Stopwatchqty 2
Spare valvesqty 6
Training matsqty 4
Ice packsqty 12

Furniture

Tablesqty 6
Chairsqty 28
Party tentqty 2
Waste binsqty 4
Changing matsqty 4

Tableware

Reusable cupsqty 40
Platesqty 30
Cutlery setsqty 30
Small bowlsqty 8
Serving plattersqty 8

Kitchen

Coolersqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving spoonsqty 6
Thermos flasksqty 3

Equipment

Extension cordsqty 3
Power stripsqty 3
Kettleqty 2
Towelsqty 12

Decorations

Buntingqty 4
Tableclothsqty 6
Name stickersqty 30

Cleaning

Bucketsqty 3
Spongesqty 6
Broom and dustpanqty 2
Mop set
First aid kit

Catering

Groceries

Tips

Send the participant information before the event, including the venue, arrival time, clothing advice and safety briefing. This prevents late questions and helps people arrive ready to play.
Build the teams after registrations close, rather than relying on people to choose sides on the day. Print the final participant list and keep team bibs ready at the reception table.
Check the weather forecast at least 24 hours beforehand and inspect the site before setup. A party tent, changing mats and ice packs are easy to overlook until rain, wet ground or minor knocks become an issue.
Inflate the bubble suits before participants arrive, then inspect the valves and keep a spare pump and spare valves nearby. Testing the equipment early gives you time to replace or repair anything that leaks.
Prepare the drink station and food before the first match, not during it. Chill the drinks in advance, set out reusable cups and plan serving quantities after checking registrations and dietary requirements.

Frequently asked questions

How far in advance should I organise a bubble soccer event?: Book the bubble soccer provider and venue at least 2–4 weeks ahead, especially if you need a specific date or field. Send invitations as soon as the booking is confirmed and close registrations early enough to form balanced teams.
What should participants bring to bubble soccer?: Tell participants to bring comfortable sports clothing, suitable trainers, water and a change of clothes if the field may be wet. Send these details with the participant information at least 3–5 days before the event.
How long before bubble soccer should setup start?: Allow at least 60–90 minutes before participant arrival for site inspection, tables, the reception area, drinks, field markings, goals and bubble suits. Add extra time if the suits need inflating on site or power access is limited.
How many drinks do I need for a bubble soccer event?: For the first hour, allow around 2–3 drinks per person, then adjust for the weather and total playing time. Keep additional water available because bubble soccer is physically demanding, particularly in warm conditions.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.