Blossom Walk shopping list

A Blossom Walk needs more than snacks and drinks. You’ll need practical supplies for the route, the starting point, registration, catering and changing spring weather. Plan serving equipment for the full participant list, plus clear route markers and a small safety reserve. This checklist helps you buy or bring everything in time, from reusable cups and coolers to maps, name stickers, lighting and first aid supplies.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 70
Buffet tablesqty 3
Clothes racksqty 2

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Small bowlsqty 20
Serving plattersqty 12

Equipment

Hot water boilersqty 2
Coolersqty 6
Portable speaker
Extension cordsqty 4
Power stripsqty 4

Route and safety

Route mapsqty 80
Route arrowsqty 40
Information boardsqty 6
Safety vestsqty 12
First aid kitsqty 2
Flashlightsqty 8
Clipboardsqty 4
Pensqty 20

Decorations

Tableclothsqty 6
Buntingqty 8
Flower vasesqty 8
Name stickersqty 80

Lighting

LED string lightsqty 6

Kitchen

Thermos flasksqty 8
Cutting boardsqty 4
Knivesqty 8
Pliersqty 6
Serving spoonsqty 6

Cleaning

Waste binsqty 6
Washing-up basinsqty 3
Reusable cleaning clothsqty 12

Catering

Groceries
- Still water - 120 bottles
- Sparkling water - 60 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Lemonade syrup - 4 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Coffee - 2.5 kilograms
- Tea - 120 bags
- Herbal tea - 40 bags
- Milk - 12 liters
- Oat milk - 4 liters
- Sugar - 2 kilograms
- Sweeteners - 200 pieces
- Coffee cream - 200 pots
- Sandwiches - 90 pieces
- Whole grain bread - 8 loaves
- Butter - 1 kilogram
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Hummus - 1.5 kilograms
- Honey - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Mixed salad - 2 kilogram
- Vegetable soup - 15 liters
- Breadsticks - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 5 kilograms
- Cookies - 10 packs
- Cake - 8 pieces
- Gluten-free rolls - 8 pieces
- Vegan spread - 1 kilogram
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Hand soap - 4 bottles

Tips

Plan drinks for the first hour at two to three servings per person, then add extra water for the walking route. Chill them in coolers before guests arrive and keep a separate supply at the starting point.
Bring one printed route map per group or route leader, plus extra copies for late registrations. Pack route arrows, information boards, clipboards and pens together so volunteers can place and check signage quickly.
Prepare catering with more serving pieces than the final headcount requires: keep at least 10% extra cups, plates and cutlery available for replacements. Small bowls and serving platters prevent shared snacks from becoming difficult to serve.
Spring walks can run into low light or a delayed finish. Take LED string lights for the starting area, flashlights for route checks and extension cords or power strips if any equipment needs mains power.
Pack safety and setup materials separately from decorations. Keep first aid kits and safety vests immediately accessible, while tables, chairs, party tents, tablecloths, vases and bunting can be unloaded in setup order.

Frequently asked questions

What drinks do I need for a Blossom Walk?: Plan two to three drinks per person for the first hour, including water, and add extra water for the walk itself. Chill the drinks at least 4 hours before the start if possible, using coolers or thermos flasks for hot drinks.
How many cups, plates and cutlery sets should I buy?: Count one cup, plate and cutlery set per participant, then add at least 10% extra. For 40 walkers, prepare at least 44 of each item so replacements are available.
What route supplies are needed for a Blossom Walk?: Bring printed route maps, route arrows, information boards, clipboards and pens, plus safety vests and first aid kits. Print the maps no later than 1 day before the event and keep a few spare copies for changes or late arrivals.
What should I prepare for an outdoor Blossom Walk in spring?: Pack party tents, tables, folding chairs, tablecloths and lighting for the starting point, along with coolers and weather-protected information boards. Check the forecast 24 hours before the walk and keep an alternative setup ready if rain or poor light is expected.

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