What to Buy for a Bingo Night

A bingo night needs more than cards and prizes. Plan the drinks station, coffee service, serving supplies and power setup before guests arrive, especially if the venue has limited equipment. Buy or bring enough cups, plates and serving tools for the food you will offer, plus ice or coolers for chilled drinks. Check the bingo wheel, balls, number board, microphone and speaker together so the game can run without interruptions.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 65
Reception desk
Prize table

Tableware

Reusable cupsqty 80
Coffee cupsqty 70
Platesqty 70
Platesqty 80
Teaspoonsqty 80
Serving plattersqty 12
Serving tongsqty 6

Equipment

Bingo wheel
Bingo ballsqty 90
Bingo number board
Portable speaker
Microphone
Extension cordsqty 3
Power stripsqty 3

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 3
Ice bucketsqty 2
Measuring cupsqty 2
Corkscrewsqty 2

Decorations

Tableclothsqty 8
Party buntingqty 6
Balloonsqty 40
Balloon pump
Name badgesqty 70

Catering

Bingo cardsqty 250
Markersqty 70
Prizesqty 20
Gift bagsqty 20
Groceries
- Coffee - 3 packs
- Tea assortment - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Lemon - 6 pieces
- Still mineral water - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Alcohol-free beer - 24 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snack mix - 3 bags
- Peanuts - 2 bags
- Cheese cubes - 2 kilos
- Grapes - 2 kilos
- Apples - 60 pieces
- Cookies - 6 packs
- Mini waffles - 4 packs
- Gluten-free crackers - 2 packs
- Vegan cookies - 2 packs
- Hummus - 4 tubs
- Cucumber - 4 pieces
- Cherry tomatoes - 4 trays
- Napkins - 200 pieces
- Stirrers - 100 pieces
- Coffee filters - 2 packs
- Cling film - 1 roll
- Aluminum foil - 1 roll
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs
- Sponges - 6 pieces
- Hand soap - 3 bottles

Tips

Buy prizes before preparing the final prize list, and allow at least one prize for every planned winning round plus a small reserve. Keep them together on the prize table so they are easy to display and hand out.
For a two-hour bingo night, plan roughly two to three drinks per person for the first hour and one to two more for the second. Chill drinks in advance and keep a separate supply of ice for serving.
Set up coffee machines, kettles and thermos flasks at least 30 minutes before doors open. Count coffee cups, teaspoons and reusable cups separately so hot and cold drinks do not compete for the same supplies.
Test the portable speaker and microphone with the bingo caller seated at the farthest table. Bring extension cords and power strips, and leave at least one spare socket available for the coffee equipment.
Prepare the food station with plates, serving platters, tongs and tablecloths before the room opens. Name badges, balloons and party bunting are easy to forget because they are not part of the game setup, so pack them in a separate decoration box.

Frequently asked questions

What do I need for a bingo night shopping list?: You need bingo equipment, prizes, drinks, coffee supplies, serving items and basic decorations. Include a bingo wheel, bingo balls, a number board, bingo cards, a microphone, a speaker, cups, plates and serving tools.
How many drinks should I buy for bingo night?: For a two-hour evening, allow about three to five drinks per person, depending on whether coffee and water are included. Add extra for the first hour if guests arrive before the games start, and chill drinks before the venue opens.
How many bingo prizes do I need?: Buy at least one prize for each planned winning round, then add two or three spare prizes. Finalise the prize list before shopping so you can check that every prize is present before guests arrive.
When should I prepare the bingo equipment?: Set up and test the bingo wheel, balls, number board, microphone and speaker at least 30 minutes before opening. Check the sound from the farthest table and keep extension cords and power strips accessible.

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