What to buy and bring for a Bike Ultra Ride

A Bike Ultra Ride needs more than bikes and route files. You will need supplies for registration, checkpoints, hydration, signage, communication, and basic roadside repairs. Plan quantities around your participant count, checkpoint layout, and expected ride duration. The list below covers the practical equipment and consumables that are easy to overlook or leave until the last shopping trip.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 20
Party tentsqty 3
Start and finish arch
Waste binsqty 6

Tableware

Reusable drinking cupsqty 150
Reusable platesqty 120
Reusable cutleryqty 120
Coffee cupsqty 100
Serving spoonsqty 8

Equipment

Coolersqty 8
Water jerry cansqty 12
Thermos flasksqty 6
Coffee machinesqty 3
Extension cordsqty 6
Power stripsqty 4
Walkie-talkiesqty 10
Megaphone
Power banksqty 8

Sports equipment

Conesqty 20
Route signsqty 45
Directional signsqty 30
Bib numbersqty 120
Bib holdersqty 120
Wristbandsqty 130
Medalsqty 120
Bicycle standsqty 12
Bike pumpsqty 6
Spare inner tubesqty 30
Tire leversqty 12
Bike tool kitsqty 4
Bike lightsqty 12
Reflective vestsqty 20
Rain ponchosqty 20

Safety

First aid kitsqty 3
Emergency blanketsqty 20
Nitrile glovesqty 100
Barrier tapeqty 8
Warning Lightsqty 8
Flashlightsqty 10

Decorations

Flagsqty 20
Bannersqty 6
Tableclothsqty 8

Lighting

LED light stringsqty 6
LED lampsqty 10
Batteriesqty 40

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Pliersqty 6
Measuring cupsqty 3
Serving plattersqty 12
Ice packsqty 30

Cleaning

Trash bagsqty 60
Broomqty 3
Litter pickersqty 4
Bucketsqty 4
Spongesqty 12
Tea towelsqty 20
Hand soapqty 6
Disinfectant sprayqty 4
Dish soapqty 4

Catering

Groceries
- Spa Blauw - 180 bottles
- Sparkling water - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Isotonic sports drink - 120 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Coffee beans - 4 kilos
- Tea bags - 200 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar sticks - 250 pieces
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilos
- Bananas - 15 kilos
- Apples - 15 kilo
- Pears - 8 kilo
- Grapes - 8 kilos
- Dates - 5 kilos
- Raisins - 4 kilos
- Muesli bars - 150 pieces
- Energy bars - 150 pieces
- Energy gel - 120 units
- Currant buns - 120 pieces
- Wholemeal rolls - 150 pieces
- White rolls - 100 pieces
- Whole wheat bread - 12 loaves
- Unsalted butter - 2 kilos
- Peanut butter - 4 jars
- Jam - 4 jars
- Chocolate sprinkles - 2 packs
- Cheese - 5 kilos
- Hummus - 3 kilos
- Cucumber - 10 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Chicken breast topping - 3 kilos
- Vegetarian spread - 3 kilos
- Paprika chips - 10 bags
- Plain chips - 10 bags
- Snacks - 8 bags
- Nut mix - 5 kilos
- Pretzels - 6 bags
- Energy bars - 120 pieces
- Vegetable Soup - 25 liters
- Tomato soup - 15 liters
- Pasta - 12 kilo
- Pasta sauce - 12 jars
- Grated cheese - 3 kilos
- Vegetarian pasta sauce - 6 jars
- Wholegrain pasta - 6 kilo
- Olive oil - 2 liters
- Salt - 1 pack
- Black pepper - 1 jar
- Italian herbs - 2 jars
- Garlic powder - 1 jar
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 jars
- Paper Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 3 rolls
- Coffee filters - 200 pieces
- Stir sticks - 250 pieces
- Ice cubes - 25 kilos
- Hand sanitizer - 6 bottles
- Wet wipes - 12 packs

Tips

Plan at least one water refill point for every 25–40 kilometres, and bring enough jerry-can capacity to cover the longest gap between checkpoints. Add extra water if the forecast is warm.
Pack two spare inner tubes and one set of tire levers per staffed bike-service point, plus at least one pump that works with the valve types used by participants. Check the tools before event day.
Allow one reusable drinking cup per participant at each active service point, then add 10–15% extra for lost, dirty, or misplaced cups. Keep separate cups or supplies available for coffee at the start and finish.
Prepare route and directional signs at least one day before the ride. Bring spare signs, cones, cable ties, and weatherproof markers so a missing or damaged sign can be replaced quickly.
Charge walkie-talkies and power banks the evening before, and test them along the route before volunteers arrive. Keep extension cords, power strips, and coffee equipment together so the start area can be set up without a last-minute search.

Frequently asked questions

How much water do I need for a Bike Ultra Ride?: Use the participant count, checkpoint spacing, and weather forecast to calculate the total. As a starting point, provide 500–750 ml per rider at each substantial refill point and keep at least 10% extra capacity for heat or delays.
How many spare inner tubes should I buy for a Bike Ultra Ride?: Start with two spare inner tubes per staffed bike-service point, then add one extra tube for every 20–30 registered riders if the route is long or remote. Match the tube sizes and valve types to the bikes you expect.
When should I prepare the route signs and bib numbers?: Sort bib numbers and pack route signs at least one day before the ride. Load the signs and cones in route order, and keep a small reserve pack at the start for replacements.
What should I bring for Bike Ultra Ride checkpoints?: Each checkpoint needs a clear sign, drinking cups, water containers, waste bins, communication equipment, and any planned food or coffee supplies. Prepare one labelled box per checkpoint at least 24 hours before departure.

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