Bike Stunt Show Checklist: What to Arrange and When

A bike stunt show needs more than stunt bikes and ramps. You must confirm the venue, permits, insurance, course layout and audience capacity before invitations go out. The safety plan should cover landing areas, evacuation routes, barriers, protective equipment and bad weather. Closer to the event, test the sound system, batteries and cables, inspect every bike and ramp, brief the crew and confirm deliveries. This checklist helps you work through those details in the right order.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
2 people
Check permits and notifications
2 people
Confirm stunt show contract
2 people
Check insurance coverage
Develop safety plan
3 people
Record evacuation routes
2 people
Determine audience capacity
2 people
Design stunt course
3 people
Gather technical requirements
2 people
Make reservations
2 people
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Publish the program
2 people
Assign volunteers
2 people
Confirm deliveries
Monitor the weather forecast
Mark the visitor route
3 people
Do the shopping
3 people
Check materials
3 people
Check the stunt bikes
2 people
Test batteries and cables
2 people
Prepare catering
3 people
Prepare the crew briefing
2 people
Inspect the site
3 people
Receive deliveries
3 people
Place barriers
5 people
Set up stunt ramps
6 people
Secure landing zones
4 people
Set up sound and lighting
4 people
Connect power supply
3 people
Set up audience tent and tables
4 people
Hang up decorations
3 people
Set up the catering buffet
3 people
Chill drinks
2 people
Set up stunt bikes
3 people
Conduct a safety check
4 people
Give crew briefing
8 people

Event

Open cashier and registration
3 people
Welcome visitors
5 people
Guide audience sections
4 people
Deliver the opening presentation
2 people
Guide the first stunt block
6 people
Supervise the break program
3 people
Refill drinks
2 people
Restock snacks and nibbles
2 people
Guide second stunt block
6 people
Assist with the signing ceremony
3 people
Lead the evening break
3 people
Assist with the third stunt block
6 people
Check the light show
3 people
Host the evening stunt block
6 people
Announce the final
2 people
Guide final stunts
6 people
Ensure the audience leaves safely
5 people
Close cash register and registration
2 people
Close catering
3 people

Aftercare

Safely switch off power
2 people
Dismantle stunt equipment
6 people
Dismantle sound and lighting
4 people
Remove barriers and signage
5 people
Collect waste
4 people
Wash dishes
3 people
Clean the grounds
5 people
Inventory materials
2 people
Return rented items
3 people
Store leftovers safely
2 people
Do final venue inspection
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Beer tablesqty 8
Folding chairsqty 80
Buffet tablesqty 4
Bar stoolsqty 8
Waste binsqty 10
Coat racksqty 2

Sports equipment

Stunt bikesqty 5
Stunt rampsqty 4
Quarterpipesqty 2
Landing matsqty 6
Protective matsqty 12
Spare wheelsqty 8
Bike pumpsqty 3
Tire leversqty 6
Allen key setsqty 3
Bicycle standsqty 5
Bike helmetsqty 8
Knee padsqty 8
Elbow padsqty 8
Back protectorsqty 6
Safety vestsqty 12
Crowd control barriersqty 40
Traffic conesqty 30
Fall protection blocksqty 20

Equipment

Battery-powered speakersqty 2
Wireless microphonesqty 2
Mixer
LED spotlightsqty 8
Extension cordsqty 8
Power stripsqty 6
Power banksqty 6
Walkie-talkiesqty 8
Megaphone
Cash box
Payment terminal
Coolersqty 4
Thermos flasksqty 4

Lighting

Work lightsqty 6
String lightsqty 6
Flashlightsqty 8
Spare batteriesqty 24

Decorations

Buntingqty 12
Event postersqty 10
Directional signsqty 12
Program standsqty 4
Wristbandsqty 250
Name badgesqty 30

Tableware

Reusable drinking cupsqty 250
Coffee cupsqty 150
Platesqty 150
Forksqty 150
Knivesqty 150
Spoonsqty 150
Serving plattersqty 12
Serving utensilsqty 12

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Pliersqty 6
Cooler thermometersqty 4
Foil holdersqty 2
Storage binsqty 12

Cleaning

Bucketsqty 4
Spongesqty 12
Dish brushesqty 4
Broomsqty 4
Eye-catchersqty 2
Microfiber clothsqty 20
Hand soap dispensersqty 4
Paper towel dispensersqty 4
Toilet paper holdersqty 4
First aid kitsqty 2
Fire extinguishersqty 4

Catering

Groceries

Tips

Start with the date, location and show contract, then check permits, notifications and insurance before publishing the event. Allow at least 4–6 weeks for approvals if the venue or local authority requires them.
Design the stunt course before ordering site equipment. Mark ramps, quarterpipes, landing mats, protective mats, fall protection blocks and spectator barriers on a site plan, and leave a clear evacuation route.
Set audience capacity from the usable viewing area, not the total venue size. Keep the visitor route separate from the stunt zone with barriers and traffic cones, and assign safety-vested volunteers to monitor both points.
Schedule a full equipment check at least one day before the show. Test stunt bikes, spare wheels, pumps, tire levers, Allen key sets, speakers, microphones, mixer, spotlights, batteries, cables and extension cords.
Prepare the crew briefing before doors open and include the running order, emergency signals, evacuation routes, weather response and who can stop the show. Confirm catering, deliveries and dietary requirements no later than the day before.

Frequently asked questions

How far in advance should I plan a bike stunt show?: Start at least 6–8 weeks before the event. That gives you time to confirm the stunt show contract, venue, permits, insurance, course design, registrations and equipment deliveries.
What safety equipment is needed for a bike stunt show?: Plan for landing mats, protective mats, fall protection blocks, crowd control barriers, traffic cones, helmets, knee pads, elbow pads, back protectors and safety vests. Inspect the safety setup before the audience enters and again after any course change.
When should I check the weather forecast for an outdoor bike stunt show?: Check it seven days before the show, then again 48 hours and 24 hours beforehand. Decide by the final check whether tents, lighting, course protection or a postponement plan are needed.
How long before the show should the crew be briefed?: Hold the full crew briefing 60–90 minutes before doors open, after the site inspection and equipment test. Keep volunteers in position before the first audience members arrive, with emergency routes and stop signals confirmed.

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