What to Buy for a Bike Ride

A bike ride needs more than bicycles and helmets. This shopping list covers the supplies that keep riders visible, hydrated and moving, from pumps and spare inner tubes to route signs, first-aid supplies and rest-stop equipment. Plan drinks and food around the length of the route, and prepare extra repair and communication gear for problems along the way. The easiest items to forget are small but essential: tire levers, power banks, emergency contacts and clear signage at turns.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Folding tablesqty 6
Folding chairsqty 12
Party tentqty 2
Tableclothqty 6
Bicycle Racksqty 8

Equipment

Coolersqty 6
Kettlesqty 2
Coffee machinesqty 2
Power banksqty 6
Walkie-talkiesqty 6
Mobile phonesqty 4

Sports equipment

Bike pumpsqty 4
Repair kitsqty 4
Tire leversqty 8
Spare inner tubesqty 12
Bike chain oilqty 2
Reflective vestsqty 12
Bike helmetsqty 8
Traffic conesqty 12
Route signsqty 30
Conesqty 20
Barrier tapeqty 4
Ratchet strapsqty 8
Bike locksqty 10
Towelsqty 12

Tableware

Reusable cupsqty 100
Reusable platesqty 60
Reusable cutleryqty 80
Coffee cupsqty 60
Water jugsqty 8
Serving spoonsqty 6

Kitchen

Cutting boardsqty 4
Kitchen knivesqty 4
Serving plattersqty 8
Thermos flasksqty 6
Cooling matsqty 8
Food containersqty 12
Bread knivesqty 3

Catering

Water dispensersqty 3
Coffee filtersqty 100
Ice packsqty 24
Lunch boxesqty 60
Drink cratesqty 8
Napkin holdersqty 6
Groceries
- Spa Blauw - 120 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange juice - 12 liters
- Apple juice - 8 liters
- Isotonic sports drink - 48 bottles
- Coffee beans - 2 kilos
- Tea bags - 120 pieces
- Black tea - 40 bags
- Green tea - 30 bags
- Herbal tea - 30 bags
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Bananas - 60 pieces
- Apples - 60 pieces
- Pears - 40 pieces
- Mandarins - 60 pieces
- Grapes - 8 kilos
- Cucumbers - 12 pieces
- Cherry tomatoes - 6 kilos
- Carrots - 5 kilos
- Bell pepper strips - 4 kilos
- Whole wheat bread - 12 loaves
- White rolls - 80 pieces
- Wholegrain wraps - 60 pieces
- Young cheese - 4 kilos
- Hummus - 3 kilos
- Cream cheese - 2 kilo
- Chicken breast topping - 3 kilos
- Smoked tofu - 2 kilos
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Butter - 1 kilo
- Mayonnaise - 2 bottles
- Mustard - 2 bottles
- Pesto - 3 jars
- Salt - 1 pack
- Pepper - 1 can
- Paprika powder - 1 can
- Garlic powder - 1 canister
- Granola bars - 80 pieces
- Muesli bars - 80 pieces
- Raisins - 3 kilos
- Nut mix - 3 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Pretzels - 5 bags
- Rice cakes - 8 packs
- Cookies - 8 packs
- Herb cheese - 2 kilos
- Olives - 3 jars
- Pickles - 3 jars
- Ketchup - 2 bottles
- Tortilla chips - 8 bags
- Salsa - 4 jars
- Ice cubes - 20 kilo
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Bread bags - 100 pieces
- Paper lunch bags - 100 pieces
- Napkins - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 80 pcs
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- Cleaning wipes - 8 packs
- All-purpose cleaner - 4 bottles
- Toilet freshener - 4 spray cans
- Nitrile gloves - 4 boxes
- Bandages - 10 boxes
- Disinfectant - 6 bottles
- Sterile gauze pads - 10 packs
- Elastic bandages - 12 pieces
- Cold compresses - 12 pieces

Decorations

Starting flag
Finish flag
Directional signsqty 12
Name badgesqty 60

Lighting

LED lampsqty 8
Battery lanternsqty 6

Cleaning

Waste binsqty 8
Broomqty 2
Dustpan and brushqty 2
Bucketsqty 4
Mopsqty 4
Cleaning glovesqty 8

Safety

First aid kitsqty 3
Emergency blanketsqty 8
Disposable glovesqty 20
Flashlightsqty 6
Whistlesqty 8
Emergency blanketsqty 6

Administration

Clipboardsqty 8
Ballpoint pensqty 20
Waterproof markersqty 8
Printer paperqty 200
Foldersqty 12
Wristbandsqty 80
Route mapsqty 80
Participant formsqty 80
Emergency number cardsqty 80
Paper tapeqty 8
Staplersqty 3
Writing foldersqty 6

Tips

Pack at least one bike pump and one repair kit for every support point, plus tire levers, chain oil and spare inner tubes. A single repair kit is not enough when riders spread out over a long route.
Allow roughly 2–3 drinks per person for the first hour, then about 1 drink per hour after that. Bring coolers, reusable cups and water jugs so drinks can be served at planned rest stops.
Use reflective vests for route staff and helpers, and bring route signs, cones and barrier tape for hazards and confusing turns. Pack spare signs because wind or passing traffic can move them.
Bring one charged mobile phone per key organiser, power banks and walkie-talkies if the group will be spread out. Keep printed participant details, emergency numbers and route information at the start and finish.
Prepare the rest stop before riders arrive: folding tables, a party tent, chairs, towels and reusable tableware are easy to overlook. Confirm access to power if you are using kettles or coffee machines.

Frequently asked questions

What supplies do I need for a group bike ride?: Plan for helmets, reflective vests, pumps, repair kits, tire levers, spare inner tubes and route signs. Add drinks, food, first-aid supplies, communication devices and rest-stop equipment for each planned stop.
How many drinks should I buy for a bike ride?: Allow 2–3 drinks per person for the first hour and around 1 drink per person for every additional hour. Buy extra for warm weather, delays and riders who need more than average.
How many spare inner tubes do I need for a bike ride?: A practical minimum is 1 spare inner tube for every 5–10 riders, with more for longer routes or rough roads. Keep them with repair kits and tire levers at the start, finish and support points.
What should I bring for bike ride emergencies?: Bring first-aid supplies, at least one pump and repair kit per support point, charged phones, power banks and printed emergency numbers. Prepare these items at least one day before the ride and check batteries before departure.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.