What you need for a bicycle scavenger hunt

A bicycle scavenger hunt needs more than bikes and a route. You will need visible signs, printed assignments, checkpoint supplies, basic bike support and a reliable setup for registration and refreshments. Plan materials by team and checkpoint so you do not run short of maps, answer forms or cups on the day. The list below covers the practical items to buy, borrow or bring, including equipment for a route that may finish after daylight fades.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 20
Party tentqty 2
Registration desk

Sports equipment

Reflective vestsqty 12
Bike pumpsqty 3
Bike repair kitsqty 3
Spare inner tubesqty 8
Bike lightsqty 12
Whistlesqty 6
Route arrowsqty 40
Checkpoint signsqty 8
Route mapsqty 35
Assignment cardsqty 80
Answer formsqty 35
Envelopesqty 40
Clipboardsqty 12
Stopwatchesqty 6
Conesqty 24
Ropeqty 2
Prizesqty 6

Equipment

Bluetooth speaker
Extension cordsqty 3
Power stripsqty 3

Lighting

LED lampsqty 8
Cable reelsqty 2

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Thermos flasksqty 4

Kitchen

Coolersqty 4
Serving tongsqty 4
Cutting boardsqty 3
Knivesqty 6

Decorations

Start and finish signqty 2
Tableclothsqty 8

Cleaning

Waste binsqty 6
Cleaning bucketsqty 2
Mopsqty 2
Hand broomsqty 2
First aid kitsqty 2

Catering

Groceries
- Coffee - 4 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Sparkling mineral water - 6 bottles
- Still mineral water - 12 bottles
- Apple juice - 4 packs
- Sports drink - 36 bottles
- Ice cubes - 8 bags
- Mini popsicles - 60 pieces
- Baguettes - 12 pieces
- Whole wheat loaves - 6 loaves
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Butter - 3 packs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Carrots - 3 kilos
- Grapes - 4 kilos
- Apples - 60 pieces
- Bananas - 60 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 80 pieces
- Nut bars - 40 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 8 packs
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Paper towels - 6 rolls
- Disinfectant wipes - 4 packs

Tips

Prepare one complete set of route maps, assignment cards and answer forms for every team, plus at least 10% extra copies for last-minute changes or damaged paper.
Give each checkpoint its own envelope, clipboard, stopwatch, sign and writing materials. Pack these kits before the event so volunteers can collect them without sorting supplies at the start.
For a group cycling after sunset, provide bike lights and reflective vests for every participant who needs them, and bring spare batteries or charging options where applicable.
Bring at least one bike pump, one repair kit and several spare inner tubes for the group. Check which inner-tube sizes match the bicycles before you shop.
Plan refreshments by timing: allow two to three drinks per person for the first hour, then add water and snacks for the expected route duration. Reusable cups, plates and cutlery should be counted per participant, with 10% extra.

Frequently asked questions

How many route maps do I need for a bicycle scavenger hunt?: Prepare one map for each team, not just one per participant, and print at least 10% extra. Bring a few spare copies for volunteers, lost maps and last-minute team changes.
How many drinks and snacks should I buy for a bike scavenger hunt?: Allow two to three drinks per person for the first hour, then add enough water for the remaining route time. Plan at least one snack portion per participant, plus 10% extra for volunteers and unexpected delays.
How many bike repair supplies are needed for the event?: Bring at least one pump and one repair kit for the group, together with several spare inner tubes. Confirm the required tube sizes before buying them; one universal size will not fit every bicycle.
When should I prepare the checkpoint materials?: Assemble each checkpoint kit at least one day before the hunt. Pack the signs, assignments, answer forms, clipboard, stopwatch and other supplies together so volunteers can set up quickly on event day.

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