Beach Concert Shopping List

A beach concert needs more than a stage and speakers. You also need a reliable power setup, cold drinks, serving supplies, lighting and weather protection that can handle sand and wind. Plan reusable cups, plates and cutlery for every guest, plus extra stock for breakage, spills and late arrivals. Check deliveries and the forecast before shopping, because generators, refrigerators, tents and toilet facilities are easy to arrange too late.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Stage
Beer tablesqty 12
Folding chairsqty 120
Bar
Buffet tablesqty 4
Artist chairsqty 12
Clothes racksqty 2
Party tentsqty 4

Equipment

Speakersqty 4
Subwoofersqty 2
Mixer
Microphonesqty 6
Microphone standsqty 6
DI boxesqty 4
Monitor speakersqty 4
Instrument cablesqty 12
Extension cordsqty 12
Power stripsqty 10
Generator
Refrigeratorsqty 3

Lighting

LED lampsqty 12
Light standsqty 4
Battery lanternsqty 12
String lightsqty 4

Tableware

Reusable drinking cupsqty 400
Wine glassesqty 150
Platesqty 250
Forksqty 250
Knivesqty 250
Spoonsqty 100
Serving plattersqty 20
Serving spoonsqty 12

Kitchen

Coolersqty 6
Cutting boardsqty 6
Chef's knifeqty 6
Pliersqty 8
Ice cube traysqty 6
Thermos flasksqty 6
Food warmersqty 6
Ice packsqty 24

Decorations

Buntingqty 8
Beach flagsqty 6
Tableclothsqty 16
Stage backdrop
Balloon archesqty 2

Cleaning

Waste binsqty 16
Ashtraysqty 8
Broomsqty 6
Eye-catchersqty 4
Dustpan and brushqty 4
Mop setsqty 3
Cleaning bucketsqty 4
Hand broomsqty 6

Safety

Fencesqty 30
Barrier tapeqty 4
Traffic conesqty 12
First aid kitsqty 2
Flashlightsqty 8
Walkie-talkiesqty 8
Fire extinguishersqty 4

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Red - 60 bottles
- Cola - 30 liters
- Coke Zero - 20 liters
- Orange soda - 15 liters
- Tonic - 8 liters
- Ginger ale - 6 liters
- Apple juice - 10 liters
- Orange juice - 10 liters
- Beer - 240 cans
- Alcohol-free beer - 48 cans
- White wine - 18 bottles
- Rosé - 18 bottles
- Red wine - 6 bottles
- Prosecco - 8 bottles
- Coffee - 2 kilograms
- Tea - 200 bags
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 5 kilograms
- Mint - 10 bunches
- Ice cubes - 50 kilogram
- Hamburger buns - 250 pieces
- Hamburgers - 250 pieces
- Veggie burgers - 50 pieces
- Hot dog buns - 200 pieces
- Frankfurters - 200 pieces
- Chicken skewers - 200 pieces
- Fries - 35 kilograms
- Mixed salad - 20 kilograms
- Tomatoes - 10 kilogram
- Cucumbers - 8 kilograms
- Red onions - 5 kilogram
- Lettuce - 12 heads
- Cheese slices - 8 kilograms
- Cheddar cheese - 5 kilogram
- Fried onions - 2 kilogram
- Pickles - 5 jars
- Mayonnaise - 6 liters
- Ketchup - 6 liters
- Mustard - 3 liters
- Garlic sauce - 4 liters
- Barbecue sauce - 4 liters
- French fries sauce - 5 liter
- Salt - 1 kilogram
- Pepper - 250 gram
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Paprika chips - 8 kilograms
- Plain chips - 8 kilogram
- Tortilla chips - 6 kilograms
- Salsa - 5 liters
- Peanuts - 4 kilogram
- Olives - 4 kilograms
- Grapes - 8 kilograms
- Apples - 12 kilograms
- Bananas - 8 kilograms
- Watermelons - 6 pieces
- Brownies - 250 pieces
- Cookies - 8 kilograms
- Coffee cups - 300 pieces
- Wooden stirrers - 300 pieces
- Paper napkins - 1000 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Plastic gloves - 500 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 10 liters
- Dish soap - 4 liters
- Sponges - 20 pieces
- Tea towels - 20 pieces
- Toilet paper - 48 rolls
- Paper towels - 20 packs
- Toilet cleaner - 4 bottles
- All-purpose cleaner - 5 liters

Tips

Plan two to three drinks per person for the first hour, then one drink per person per hour after that. Add extra water, especially for performers, crew and warm weather.
Allow one reusable drinking cup per guest plus at least 10% extra. For catering, provide one plate, fork, knife and spoon per serving, with another 10% packed as backup.
Treat power as a shopping item, not an afterthought: confirm the generator capacity before booking speakers, subwoofers, refrigerators and lighting. Pack extension cords and power strips only after checking cable lengths and load requirements.
Bring lighting for both the performance area and the route to toilets, bars and exits. Battery lanterns are useful if the generator is switched off, while string lights and LED lamps need stands or secure fixing points.
Buy or reserve weather protection before the final forecast, not on the event morning. Party tents, covers and cable protection should be ready before deliveries and sound checks begin.

Frequently asked questions

How many cups do I need for a beach concert?: Plan one reusable drinking cup per guest, plus at least 10% extra. For 100 guests, that means 110 cups; add more if guests will move between bars or cups cannot be washed during the event.
How much drink should I buy for a beach concert?: Use two to three drinks per person for the first hour, followed by one drink per person per hour. For a three-hour concert with 100 guests, plan roughly 400 to 500 drinks, including water and non-alcoholic options.
When should I arrange power for a beach concert?: Confirm the available power supply as soon as the audio, refrigeration and lighting requirements are known, ideally several weeks before the event. Check the generator capacity and cable lengths before delivery day.
How many plates and cutlery items do I need?: Allow one plate, fork, knife and spoon per catered serving, plus at least 10% extra. For 100 guests, prepare 110 of each item if everyone is expected to eat.

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