Baking demonstration shopping list

A baking demonstration needs more than ingredients and an oven. You also need accurate measuring equipment, mixing and baking tools, cooling space, serving items and a way to keep chilled ingredients and drinks cold. Plan separate supplies for the demonstration and for tasting portions, especially if visitors will work at tables. Check dietary requirements before buying fresh groceries, and label allergens before guests arrive so nothing is left until the last minute.

Use this plan

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Demonstration tableqty 2
Visitor tablesqty 8
Chairsqty 70
Reception desk
Tableclothsqty 10

Equipment

Convection ovenqty 2
Induction hobqty 2
Hand mixerqty 2
Kettleqty 2
Cool boxqty 3
Extension cordqty 4
Power stripqty 4

Kitchen

Mixing bowlsqty 8
Measuring cupsqty 4
Kitchen scalesqty 3
Whiskqty 4
Dough scrapersqty 6
Wooden spoonsqty 6
Baking traysqty 8
Cake pansqty 4
Baking paper rollsqty 4
Rolling pinsqty 4
Cookie cuttersqty 4
Kitchen knivesqty 6
Cutting boardsqty 4
Oven mittsqty 6
Cooling racksqty 6
Storage binsqty 12

Tableware

Dessert platesqty 80
Coffee cupsqty 70
Glassesqty 80
Dessert forksqty 80
Serving traysqty 10

Decorations

Name badgesqty 80
Allergen cardsqty 10
Information boardsqty 6

Cleaning

Waste binsqty 4
Bucketsqty 3
Mopsqty 3
Dish brushesqty 4

Catering

Groceries
- Wheat flour - 10 kilogram
- Whole wheat flour - 3 kilogram
- Rye flour - 2 kilograms
- Granulated sugar - 4 kilograms
- Brown sugar - 2 kilograms
- Powdered sugar - 1 kilogram
- Active dry yeast - 250 grams
- Baking powder - 300 grams
- Baking soda - 100 grams
- Unsalted butter - 4 kilograms
- Eggs - 60 pieces
- Whole milk - 8 liters
- Whipped cream - 2 liters
- Greek yogurt - 2 kilograms
- Sunflower oil - 2 liters
- Vanilla extract - 2 bottles
- Cocoa powder - 500 gram
- Cinnamon - 250 gram
- Speculaas spice - 250 gram
- Fine salt - 500 grams
- Coarse sea salt - 250 grams
- Dark chocolate - 2 kilograms
- Chocolate chips - 1 kilogram
- Raisins - 1 kilogram
- Walnuts - 1 kilogram
- Sliced almonds - 500 grams
- Oatmeal - 1 kilogram
- Apples - 5 kilograms
- Lemons - 12 pieces
- Oranges - 6 pieces
- Apricot jam - 2 jars
- Honey - 2 jars
- Sesame seeds - 250 grams
- Coffee - 3 packs
- Tea - 2 boxes
- Coffee milk - 6 liters
- Sugar packets - 250 pieces
- Still mineral water - 6 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Apple juice - 6 packs
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Paper towels - 8 rolls
- Trash bags - 4 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles
- Hand sanitizer - 3 bottles

Tips

Buy non-perishable ingredients and baking paper at least 3–5 days before the demonstration. Leave fresh groceries until 1–2 days beforehand, but check that every recipe has been tested and the required quantities are clear.
Allow one complete measuring setup for each active workstation: mixing bowls, measuring cups, kitchen scales, whisks and wooden spoons. Shared scales and utensils create delays when several visitors are baking at once.
Test the convection oven, induction hob, hand mixer and kettle at least 24 hours before the event. Check extension cords and the power strip at the same time, rather than discovering a connection problem during the demonstration.
Prepare tasting portions before the session starts and have dessert plates and coffee cups ready at the reception table. Cooling racks and storage bins are easy to overlook when several batches need to cool or be moved.
Keep dough chilled until it is needed and bring a cool box for ingredients or drinks that must stay cold. Put allergen information beside the finished samples before visitors begin tasting.

Frequently asked questions

What equipment do I need for a baking demonstration?: Plan for a demonstration table, an oven, an induction hob, a hand mixer, mixing bowls, scales, measuring cups, baking trays, cake pans and cooling racks. Add one rolling pin, knife and cutting board per active workstation where possible.
How much baking equipment do I need per workstation?: For each workstation, provide at least one mixing bowl, one kitchen scale, one measuring set, one whisk, one wooden spoon and one dough scraper. If guests work in pairs, one complete set per pair is usually sufficient.
When should I buy ingredients for a baking demonstration?: Buy shelf-stable ingredients and baking paper 3–5 days ahead. Buy fresh groceries 1–2 days before the event, then prepare dough and chill it according to the recipe schedule.
How many plates and cups should I buy for a baking demonstration?: Provide one dessert plate and one coffee cup per registered visitor, plus around 10% extra for breakage or unexpected guests. For 30 visitors, that means at least 33 plates and 33 cups.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.