What to buy for a baking competition

A baking competition needs more than flour, sugar and a few mixing bowls. Shop for each baking station, then cover judging, serving, drinks, hygiene and safe ingredient handling. Plan chilled products and drinks separately so they stay cold until the event. Use the number of participants and stations to scale quantities, and check dietary and allergen requirements before buying anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 12
Chairsqty 70
Registration desk
Judges' table

Tableware

Pastry platesqty 80
Pastry forksqty 80
Coffee cupsqty 70
Glassesqty 80
Serving spoonsqty 12
Cake serversqty 6

Equipment

Ovensqty 5
Hand mixersqty 10
Kitchen scalesqty 10
Kitchen timersqty 10
Extension cordsqty 6
Power stripsqty 6
Coolersqty 4

Kitchen

Mixing bowlsqty 20
Measuring cupsqty 12
Batter spatulasqty 20
Whiskqty 12
Rolling pinsqty 10
Baking pansqty 24
Baking traysqty 12
Cooling racksqty 12
Cutting boardsqty 10
Kitchen knivesqty 10
Oven mittsqty 10
Apronsqty 35
Hair netsqty 35

Decorations

Race numbersqty 12
Name badgesqty 70
Tableclothsqty 12
Trophiesqty 3

Catering

Groceries
- Wheat flour - 10 kilogram
- Granulated sugar - 8 kilograms
- Brown sugar - 2 kilograms
- Powdered sugar - 2 kilogram
- Butter - 6 kilogram
- Margarine - 2 kilograms
- Eggs - 120 pieces
- Whole milk - 8 liters
- Whipped cream - 6 liter
- Crème fraîche - 2 kilograms
- Cream cheese - 3 kilograms
- Vanilla extract - 4 bottles
- Vanilla sugar - 20 sachets
- Baking powder - 20 packets
- Baking soda - 2 packs
- Dry yeast - 20 sachets
- Cocoa powder - 1 kilogram
- Dark chocolate - 3 kilograms
- Milk chocolate - 2 kilogram
- White chocolate - 2 kilograms
- Shredded coconut - 1 kilogram
- Almond flour - 2 kilogram
- Walnuts - 1 kilogram
- Raisins - 1 kilogram
- Apples - 5 kilograms
- Lemons - 3 kilogram
- Oranges - 2 kilogram
- Strawberries - 3 kilograms
- Bananas - 3 kilograms
- Blueberries - 2 kilograms
- Apricot jam - 3 jars
- Cherry jam - 3 jars
- Honey - 2 jars
- Cinnamon - 5 jars
- Cookie and speculaas spice mix - 5 jars
- Salt - 2 packs
- Gelatin - 20 sheets
- Cornstarch - 2 packs
- Baking paper - 6 rolls
- Vanilla custard - 4 liter
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange juice - 10 liters
- Apple juice - 8 liters
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Coffee milk - 6 liters
- Coffee sugar - 2 packs
- Stir sticks - 200 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Paper towels - 8 rolls
- Paper napkins - 200 pieces
- Trash bags - 3 rolls
- Hand soap - 4 bottles
- Toilet paper - 24 rolls
- Sponges - 10 pieces
- Kitchen towels - 12 pieces

Tips

Buy enough ingredients for every participant or team to complete the agreed recipe, plus about 10% extra for spills, weighing errors and last-minute replacements.
Give each baking station its own mixing bowl, measuring cups, spatula, whisk, baking pan or tray, cooling rack, kitchen scale and timer. Sharing these items causes delays as soon as several teams reach the same step.
Allow one pastry plate and fork per judge or guest, then add at least 10% spare tableware. Keep cake servers and serving spoons at the judges’ table rather than at the baking stations.
Separate chilled products from dry ingredients when shopping. Store butter, cream, eggs and other refrigerated items in coolers until setup, and chill drinks before participants arrive.
Buy or gather one apron and hair net per participant, with a few spares, and provide oven mitts for every station using an oven. Check extension cords and power strips before connecting mixers and ovens.

Frequently asked questions

What ingredients do I need for a baking competition?: Start with the ingredients required by the chosen recipes, scaled to the number of participants or teams. Add roughly 10% extra for waste and mistakes, and confirm dietary requirements and allergens at least 7 days before shopping.
How many baking tools do I need per station?: Each station should have its own mixing bowl, measuring cups, spatula, whisk, scale, timer, baking pan or tray and cooling rack. Provide one hand mixer and oven access per station where possible; otherwise plan a clear rotation schedule before the event.
How much tableware is needed for a baking competition?: Plan one pastry plate and fork per tasting portion, plus at least 10% spare. For drinks, provide one cup or glass per person and keep extra serving spoons and cake servers at the serving or judges’ table.
When should I buy ingredients for a baking competition?: Buy dry ingredients and disposable supplies 3 to 5 days beforehand. Purchase eggs, butter, cream and other chilled products no more than 1 to 2 days before the competition, then keep them refrigerated or in coolers until use.

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