Bake sale shopping list

A bake sale needs more than flour, sugar and a table. This shopping list covers the ingredients, baking equipment, serving items and setup supplies needed to bake, display and sell food smoothly. Plan quantities from your expected attendance, then add a small buffer for spills, broken portions and late arrivals. Buy chilled products close to the event, and check that ovens, trays, cooling racks and serving ware are ready before baking day.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 4
Chairsqty 24
Coat rack

Tableware

Platesqty 30
Cake platesqty 30
Drinking glassesqty 30
Coffee cupsqty 24
Forksqty 30
Teaspoonsqty 30

Kitchen

Mixing bowlsqty 8
Measuring cupsqty 4
Kitchen scalesqty 4
Rolling pinsqty 6
Dough scrapersqty 6
Cookie cuttersqty 8
Baking traysqty 12
Baking pansqty 6
Parchment paperqty 4
Oven mittsqty 4
Cooling racksqty 6
Spatulasqty 8
Whiskqty 6
Knivesqty 6
Cutting boardsqty 4
Serving plattersqty 6

Equipment

Hand mixersqty 4
Kitchen timersqty 6
Coolersqty 2

Decorations

Balloonsqty 40
Tableclothsqty 4
Buntingqty 2
Name stickersqty 30

Cleaning

Waste binsqty 3
Bucketsqty 2
Spongesqty 6
Tea towelsqty 12

Catering

Groceries
- Wheat flour - 5 kg
- Granulated sugar - 2 kg
- Powdered sugar - 1 kg
- Light brown sugar - 500 g
- Unsalted butter - 2 kg
- Eggs - 30 pieces
- Milk - 4 liters
- Whipped cream - 1 liter
- Vanilla extract - 2 bottles
- Vanilla sugar - 10 sachets
- Baking powder - 4 sachets
- Baking soda - 1 packet
- Cocoa powder - 500 g
- Cinnamon - 1 jar
- Cookie spices - 1 jar
- Salt - 1 pack
- Dark chocolate - 1 kg
- Milk chocolate - 500 g
- White chocolate - 500 g
- Chocolate sprinkles - 4 packs
- Chocolate sprinkles - 3 packs
- Colored decorations - 6 boxes
- Sugar pearls - 3 boxes
- Edible coloring - 4 tubes
- Jam - 2 jars
- Strawberries - 2 kg
- Bananas - 2 kg
- Apples - 2 kg
- Lemons - 6 pieces
- Raisins - 500 g
- Coconut flakes - 250 g
- Almond flour - 500 g
- Hazelnuts - 500 g
- Puff pastry - 4 packs
- Frozen fruit - 1 kg
- Cola - 4 bottles
- Cola Zero - 3 bottles
- Sinas - 3 bottles
- Apple juice - 4 packs
- Spa Blauw - 4 bottles
- Sparkling water - 2 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Lemon juice - 1 bottle
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 2 rolls
- Aluminum foil - 2 rolls

Tips

Plan ingredients by recipe and expected portions, then buy 10–15% extra for mistakes, damaged items and unexpected demand. Keep recipes and the final shopping list together while shopping.
Buy butter, cream, milk and other chilled products no more than 1–2 days before the bake sale. Store them chilled immediately rather than leaving them with dry ingredients.
Count serving items against attendance: allow at least 1 plate, fork and drinking glass per person, plus 10% spare. Add cake plates and teaspoons if you are serving sliced cakes with coffee or tea.
Provide one complete baking station for each small group, including a mixing bowl, measuring equipment, utensils and a tray or pan. Check ovens and test kitchen equipment at least 1 day beforehand.
Set aside 2–3 drinks per person for the first hour, then add more for longer events. Bring coolers if drinks cannot stay refrigerated, and place waste bins where guests can reach them easily.

Frequently asked questions

How much food should I buy for a bake sale?: Plan at least 2–3 portions per expected visitor if the bake sale is the main activity. Add 10–15% extra to cover damaged portions, tasting and higher demand.
What do I need for a bake sale besides ingredients?: You need baking equipment, plates, cake plates, forks, serving platters, drinking glasses and waste bins. For a baking event, also prepare one set of basic tools per group and check the ovens at least 1 day before.
How many plates and forks do I need for a bake sale?: Allow 1 plate and 1 fork per expected guest, plus 10% spare. For 40 guests, that means at least 44 plates and 44 forks.
When should I buy ingredients for a bake sale?: Buy dry ingredients and disposable or serving supplies 2–3 days ahead. Buy chilled products 1–2 days before, and complete the final quantity check the evening before the event.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.