Autumn wedding shopping list

An autumn wedding needs more than food, flowers and a cake. Plan the practical items that keep dinner, drinks and guest comfort running smoothly, especially when cooler weather means coats, hot coffee and extra indoor service. Use the quantities in your guest plan to scale plates, glasses and seating, then check deliveries and chilled items before the day. This list covers the equipment and tableware commonly missed when catering, furniture and decorations are arranged separately.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 10
Buffet tablesqty 4
Chairsqty 90
Ceremony chairsqty 10
Coat racksqty 2
Stoolsqty 8

Tableware

Dinner platesqty 100
Dessert platesqty 100
Soup bowlsqty 90
Coffee cupsqty 90
Water glassesqty 120
Wine glassesqty 120
Champagne glassesqty 100
Coffee spoonsqty 100
Dinner knivesqty 100
Dinner forksqty 100
Dessert forksqty 100
Serving spoonsqty 12

Kitchen

Cutting boardsqty 6
Chef's knivesqty 4
Serving plattersqty 12
Serving tongsqty 8
Thermos flasksqty 6
Food warmersqty 6
Coolersqty 6
Ice cube traysqty 4
Corkscrewsqty 4
Bottle openersqty 4

Equipment

Coffee machinesqty 3
Kettlesqty 2
Refrigeratorsqty 2
Speakersqty 2
Microphone
Audio mixer
Extension cordsqty 6
Power stripsqty 6

Lighting

String lightsqty 8
LED lampsqty 12
Lanternsqty 10

Decorations

Table runnersqty 10
Cloth napkinsqty 100
Name badgesqty 90
Menusqty 12
Welcome sign
Table cardsqty 10
Glass vasesqty 30
Artificial leavesqty 40
Pumpkinsqty 20
Serving traysqty 8
Photo framesqty 12
Adhesive stripsqty 4
Table numbersqty 10

Cleaning

Waste binsqty 8
Waste sorting binsqty 4
Bucketsqty 4
Mopsqty 4
Broomsqty 3
Dustpan and brushqty 3
Cleaning glovesqty 6
Trash bagsqty 50

Catering

Groceries
- Champagne - 12 bottles
- White wine - 12 bottles
- Red wine - 12 bottles
- Rosé - 6 bottles
- Beer - 6 crates
- Alcohol-free beer - 3 cases
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Apple juice - 6 packs
- Orange juice - 8 packs
- Spa Blauw - 8 crates
- Spa Rood - 4 crates
- Sparkling apple juice - 6 bottles
- Coffee - 6 packs
- Decaffeinated coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilograms
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 12 cans
- Lemons - 3 kilogram
- Mint - 6 bunches
- Apples - 6 kilogram
- Pears - 5 kilograms
- Grapes - 5 kilograms
- Mandarins - 5 kilograms
- Figs - 3 kilogram
- Walnuts - 2 kilograms
- Almonds - 2 kilograms
- Mixed snack nuts - 4 kilograms
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Olives - 3 kilograms
- Pickles - 3 jars
- Mixed cheese - 6 kilogram
- Brie - 2 kilograms
- Goat cheese - 1 kilogram
- Cream cheese - 2 kilograms
- Hummus - 3 kilograms
- Aged cheese - 2 kilograms
- Serrano ham - 2 kilograms
- Salami - 2 kilograms
- Smoked chicken - 2 kilograms
- Baguettes - 20 pieces
- Whole grain bread - 8 loaves
- Toast - 12 packs
- Crackers - 8 packs
- Unsalted butter - 2 kilograms
- Olive oil - 3 bottles
- Balsamic vinegar - 2 bottles
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 3 jars
- Truffle mayonnaise - 2 jars
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Garlic powder - 250 grams
- Italian herbs - 250 grams
- Potatoes - 15 kilogram
- Pumpkin - 8 kilogram
- Carrots - 6 kilograms
- Parsnip - 4 kilograms
- Brussels sprouts - 6 kilograms
- Red cabbage - 5 kilograms
- Mixed green salad - 8 kilograms
- Cherry tomatoes - 4 kilograms
- Cucumbers - 10 pieces
- Red onions - 3 kilogram
- Garlic - 6 bulbs
- Fresh rosemary - 8 bunches
- Fresh thyme - 8 bunches
- Chicken stock - 10 liters
- Vegetable stock - 10 liters
- Chicken breast - 12 kilograms
- Beef stew meat - 10 kilogram
- Vegetarian burgers - 20 pieces
- Vegan burgers - 10 pieces
- Rice - 6 kilogram
- Pasta - 6 kilograms
- Cream - 6 liters
- Parmesan cheese - 2 kilograms
- Eggs - 60 pieces
- Wedding cake - 1 cake
- Petit fours - 100 pieces
- Brownies - 80 pieces
- Cookies - 8 packs
- Chocolate - 3 kilograms
- Honey - 2 jars
- Jam - 4 jars
- Butter cake - 6 pieces
- Napkins - 200 pieces
- Plastic wrap - 4 rolls
- Aluminum foil - 4 rolls
- Baking paper - 4 rolls
- Plastic storage containers - 30 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 2 boxes
- Cleaning wipes - 4 packs
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Toilet freshener - 4 pieces
- Rubber gloves - 6 pairs

Tips

Plan one dinner plate, dessert plate, soup bowl and full cutlery setting per guest, plus around 10% extra for breakages, dropped items and late changes.
Match glassware to the drinks you are serving: allow one water glass and one wine glass per guest, with champagne glasses counted separately for the toast. Keep at least 10% spare.
For an autumn reception, arrange coat racks before guests arrive and provide one chair for every seated guest, including ceremony seating if it is in a separate room.
Keep cold drinks in coolers with ice ready before guests arrive. Have at least two corkscrews and two bottle openers available so one missing tool does not delay service.
Set up the coffee station with coffee machines or kettles, cups and spoons, and use thermos flasks if coffee must travel from the kitchen to the reception room. Check this setup before the cake and dessert service.

Frequently asked questions

How many plates and glasses do I need for an autumn wedding?: Start with one dinner plate, dessert plate, water glass and wine glass per guest, then add about 10% spare. If soup or champagne is served, count one soup bowl and one champagne glass per guest as well.
What should I buy for drinks at an autumn wedding?: Prepare coolers, ice, water glasses, wine glasses, corkscrews and bottle openers. Have at least two opening tools for a larger reception, and chill drinks before guests arrive rather than during the first service.
How much extra tableware should I order for a wedding?: Order approximately 10% more plates, cutlery and glasses than the final guest count. For 80 guests, that means planning for roughly 88 place settings where the supplier allows it.
When should I check the wedding shopping list?: Do a full check at least 7 days before the wedding, then repeat it 24 hours before setup. Confirm deliveries, pick-up items, chilled drinks, the cake and flowers during the final check.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.