What you need for an Ascension Day market

Use this shopping list to prepare an Ascension Day market with vendor stalls, seating, refreshments and basic event equipment. Count tables, chairs and serving items against the number of exhibitors and visitors, rather than buying by guesswork. Drinks, coffee supplies and payment equipment are easy to underestimate, especially during the first busy hour. Check power access and weather protection at least one week before the market so missing cables, tents or lighting do not become a last-minute problem.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Tablesqty 16
Folding chairsqty 60
Beer tablesqty 6
Folding benchesqty 6
Bar stoolsqty 8
Blanketsqty 16

Tableware

Coffee cupsqty 80
Glassesqty 150
Platesqty 120
Knivesqty 120
Forksqty 120
Spoonsqty 100
Serving utensilsqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 5
Extension cordsqty 6
Cable reelsqty 3
Power stripsqty 6
Cash registersqty 2
Card machinesqty 2
Thermos flasksqty 6
Flashlightsqty 6

Lighting

String lightsqty 8
LED lampsqty 12

Decorations

Buntingqty 12
Balloonsqty 100
Directional signsqty 10
Info boardsqty 4
Table numbersqty 20
Chalkboardsqty 8

Kitchen

Cutting boardsqty 6
Chef's knivesqty 4
Serving plattersqty 12
Serving trays with lidsqty 8
Storage binsqty 12
Pliersqty 8
Measuring cupsqty 3
Kitchen thermometersqty 2

Cleaning

Waste binsqty 10
Cleaning bucketsqty 4
Mugsqty 3
Broomsqty 4
Dustpan and brushqty 4
Toilet brushesqty 4
Hand soap dispensersqty 4
Paper towel dispensersqty 4

Safety

Barrier tapeqty 4
Traffic conesqty 12
Cable matsqty 8
Work glovesqty 10

Catering

Groceries
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 6 cans
- Lemons - 3 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 12 crates
- Alcohol-free beer - 4 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 4 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Ginger ale - 4 bottles
- Grenadine syrup - 3 bottles
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini pistolets - 120 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast topping - 2 kilos
- Hummus - 2 kilos
- Cream cheese - 1,5 kilo
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Eggs - 60 pieces
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Salt - 2 packs
- Pepper - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Savory nuts - 6 bags
- Olives - 4 jars
- Pickles - 3 jars
- Cheese cubes - 3 kilo
- Grapes - 5 kilos
- Apples - 5 kilo
- Bananas - 3 kilos
- Cookies - 10 packs
- Cake - 8 pieces
- Brownies - 6 boxes
- Sugar waffles - 6 packs
- Stirrers - 300 pieces
- Paper napkins - 20 packs
- Coffee filters - 2 packs
- Baking paper - 4 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Plastic storage containers - 20 pieces
- Disposable cups - 300 pieces
- Disposable plates - 200 pieces
- Wooden cutlery - 250 pieces
- Paper bags - 200 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant - 3 bottles
- Sponges - 12 pieces
- Cleaning cloths - 20 pieces
- Hand soap - 8 bottles
- Paper towels - 12 packs
- Hand sanitizer - 6 bottles
- Chalk - 4 boxes
- Tape - 8 rolls
- Cable ties - 200 pieces
- Labels - 4 packs
- Pens - 20 pieces
- Cash change - 2 cash boxes

Tips

Allow one market stall per vendor and keep at least one spare table available for registration, information or refreshments. Confirm the final vendor count before collecting or buying furniture.
For the first hour, plan roughly two to three drinks per visitor, then add extra water and hot-drink supplies for the rest of the market. Cool bottled drinks in advance and keep reserve stock in coolers.
Count tableware by expected users: prepare at least one cup, glass, plate, knife, fork and spoon per person using refreshments, plus 10–15% spare. Keep serving cutlery separate from individual place settings.
For every powered coffee machine, kettle, card machine or cash register, check the outlet location and cable length at least 7 days beforehand. Pack extension cords, cable reels and power strips, and keep cables away from walking routes.
Prepare signs and lighting before setup day: use arrow signs at each approach and bring flashlights, LED lights and string lights if the market may continue after daylight. Weather protection should be checked at least 48 hours before opening.

Frequently asked questions

What should I buy for an Ascension Day market?: Start with one market stall per vendor, tables and seating, then add tents, table covers, serving supplies, drinks and coffee equipment. You will also need payment equipment, extension cables, lighting and directional signs.
How many drinks do I need for an Ascension Day market?: For the first hour, allow two to three drinks per visitor, then add enough for the expected duration of the market. Keep at least 10% extra for warm weather, volunteers and late arrivals.
How much tableware is needed for a market?: Count one cup, glass, plate, knife, fork and spoon per person expected to use refreshments, then add 10–15% spare. Bring separate serving cutlery so shared food can be handled without using individual place settings.
When should I check equipment for an Ascension Day market?: Check stalls, tents, furniture and payment equipment at least 7 days before the market. Recheck power access and the weather forecast 48 hours before setup, and charge or test card machines the day before.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.