What you need for an art market

An art market needs more than tables for displaying work. You also need clear stall numbers, route signs, reliable lighting, payment options and a simple refreshment setup for artists and visitors. This shopping list covers the practical items to bring or buy, from party tents and storage boxes to coffee cups and power banks. Check quantities against your venue, opening hours and confirmed artist list before shopping, then pack everything by setup area so it can be found quickly on the day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 20
Foldable tablesqty 6
Chairsqty 30
Bar stoolsqty 6
Tableclothsqty 26
Clothes racksqty 4
Storage boxesqty 12

Decorations

Booth numbersqty 20
Welcome sign
Route signsqty 8
Directional signsqty 6
Buntingqty 8
Plastic vasesqty 12
Table décorqty 20

Lighting

LED string lightsqty 8
LED lampsqty 12
Extension cordsqty 8
Power stripsqty 8

Equipment

Payment terminalsqty 2
Cash registersqty 2
Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Handheld microphone
Bluetooth speaker
Power banksqty 4

Tableware

Coffee cupsqty 80
Drinking glassesqty 100
Platesqty 100
Forksqty 100
Teaspoonsqty 80
Serving traysqty 8
Coffee potsqty 4
Thermos flasksqty 4

Kitchen

Cutting boardsqty 4
Knivesqty 6
Scissorsqty 8
Serving tongsqty 6
Measuring cupsqty 2
Bottle openersqty 4
Ice packsqty 20

Presentation

Easelsqty 30
Photo framesqty 20
Display panelsqty 12
Clipboardsqty 20
Notice boardsqty 8
Plastic containersqty 20
Wire displaysqty 12
Display standsqty 12

Sales

Price tagsqty 250
Paper carrier bagsqty 150
Wrapping paper rollsqty 4
Wrapping ribbon rollsqty 6
Sticker rollsqty 4
Receipt rollsqty 10
Cash traysqty 4
Pensqty 30
Notepadsqty 8

Cleaning

Waste binsqty 8
Vacuum cleaner
Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 8

Safety

Cable traysqty 12
Barrier tapeqty 4
Non-slip matsqty 12

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Lemon lime - 8 bottles
- Spa Blauw - 8 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Stirrers - 500 pieces
- Paper napkins - 500 pieces
- Mini quiches - 120 pieces
- Vegetarian puff pastry snacks - 120 pieces
- Hummus - 6 tubs
- Cucumber - 8 pieces
- Carrots - 3 kilos
- Grapes - 5 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Mini wraps - 120 pieces
- Young cheese - 2 kilos
- Cream cheese - 6 tubs
- Vegan toppings - 6 packages
- Herb butter - 4 tubs
- Crackers - 12 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Nut mix - 4 bags
- Olives - 6 jars
- Cherry tomatoes - 4 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pepper - 1 grinder
- Salt - 1 pack
- Olive oil - 2 bottles
- Lemons - 12 pieces
- Cookies - 12 packs
- Brownies - 80 pieces
- Cup lids - 100 pieces
- Paper drinking cups - 300 pieces
- Wooden forks - 200 pieces
- Wooden skewers - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 3 bottles
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 4 rolls
- Paper towels - 6 packs
- Hand soap - 4 bottles
- Bandage strips - 2 boxes
- AA batteries - 2 packs
- AAA batteries - 2 packs

Tips

Count one market stall, table or display area per participating artist, then add at least one spare table for registration, refreshments or overflow materials.
Plan one visible booth number for every stall, plus a welcome sign and enough route and directional signs to guide visitors from the entrance to the market area.
Group electrical equipment by location before setup: LED lights, extension cords and power strips should be tested together, with at least one power bank available for payment terminals.
For a full trading day, provide more payment capacity than you expect to need: keep payment terminals charged, bring cash registers if used, and withdraw cash before arriving at the venue.
Buy refreshments after confirming the artist list and dietary requirements. Count coffee cups, drinking glasses and plates for the expected number of people, and keep coolers and kettles accessible rather than packed behind stalls.

Frequently asked questions

What furniture do I need for an art market?: Allow one market stall or display space per artist, with a foldable table where work needs to be laid out. Add chairs or bar stools for exhibitors, clothes racks for textile work, and storage boxes for packaging and personal items.
How many signs are needed for an art market?: Prepare one booth number per stall, one welcome sign at the entrance, and at least one route or directional sign for each decision point. Check the venue layout 1–2 days before the market so signs are not missing where visitors turn.
What payment equipment should I bring to an art market?: Bring at least one charged payment terminal for each busy payment point, plus cash registers if cash sales are expected. Pack power banks and test every terminal before opening, ideally the evening before.
How much lighting and power equipment does an art market need?: Use one LED lamp or string-light section for each dim display area, then match extension cords and power strips to the venue’s available sockets. Test the complete setup before opening and keep spare power banks ready for equipment that cannot stay plugged in.

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