What you need for an art market

Use this shopping list to prepare an art market with multiple stalls, artwork displays and visitor facilities. Plan supplies for the stallholders first: tables, panels, clothing racks, signs and transport equipment. Then cover payments, power, lighting and refreshments so setup does not depend on last-minute shopping. Check quantities against your confirmed participant list, stall layout and venue before buying or collecting anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 12
Market stallsqty 24
Foldable tablesqty 8
Chairsqty 40
High tablesqty 6
Art panelsqty 24
Clothes racksqty 8
Transport cartsqty 4

Decorations

Diaper clothsqty 24
Tableclothsqty 10
Bannersqty 6
Directional signsqty 12
Booth numbersqty 24
Flower arrangementsqty 8
Notice boardsqty 8
Poster puttyqty 6
Cable tiesqty 200
Barrier tapeqty 4

Equipment

Card machinesqty 2
Extension cordsqty 10
Power stripsqty 8
Charging stationsqty 2
Handheld microphone
Portable speakerqty 2

Lighting

String lightsqty 12
LED work lightsqty 6
Batteriesqty 24

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Pitchersqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 8
Thermos flasksqty 6

Catering

Drink dispensersqty 4
Napkin holdersqty 8
Ice packsqty 24
Cash drawer
Cash counting tray
Receipt bookletsqty 6
Paper wristbandsqty 150
Price tagsqty 300
Receiptsqty 500
Cash change
Groceries
- Coffee beans - 3 kilo
- Tea bags - 200 pieces
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Cappuccino sachets - 2 boxes
- Sugar sticks - 300 pieces
- Sweeteners - 200 pieces
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 3 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Sparkling water - 12 bottles
- Still water - 18 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 120 bottles
- Alcohol-free beer - 48 bottles
- Rosé - 12 bottles
- White wine - 12 bottles
- Red wine - 6 bottles
- Ice cubes - 20 kilo
- Baguettes - 12 pieces
- Mini soft rolls - 180 pieces
- Butter - 1 kilo
- Cream cheese - 2 kilo
- Hummus - 2 kilos
- Young cheese - 3 kilos
- Brie - 2 kilos
- Back ham - 2 kilos
- Smoked chicken breast - 2 kilo
- Cucumber - 3 kilos
- Tomatoes - 4 kilos
- Arugula - 1 kilo
- Grapes - 5 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Mixed nuts - 3 kilo
- Olives - 3 kg
- Pickles - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 pack
- Black pepper - 1 canister
- Paper napkins - 1000 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Cleaning product - 4 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Disinfectant wipes - 6 packs
- Hand sanitizer - 6 bottles
- Toilet paper - 24 rolls
- Labels - 500 pieces
- Pens - 30 pieces
- Permanent markers - 12 pieces
- Tape - 12 rolls
- Receipt rolls - 500 pieces

Cleaning

Waste binsqty 12
Broom setsqty 3
Mopsqty 4
Bucketsqty 4
Hand soap dispensersqty 6
Paper towelsqty 12
Toilet paperqty 24

Tips

Allow one market stall or display area per confirmed participant, then add one spare table for registration, information or overflow items. Match tablecloths, stall numbers and price labels to the final stall plan.
Prepare one clear stall number and one price-label set for every participant at least one day before the market. Keep spare labels, cable ties and adhesive putty together in a small setup box.
Count payment equipment before the event: provide a card machine for each sales point you expect to run at the same time, plus charging stations and extension cords where outlets are limited.
For a four-hour market, plan roughly two drinks per visitor in the first hour and one per visitor for each additional hour. Bring reusable cups, coffee cups and plates according to expected attendance, not just the number of stallholders.
Pack lighting and power separately from decorations. Test string lights, LED work lights, batteries, power strips and extension cords at least 24 hours before setup, and label every cable for its location.

Frequently asked questions

How many tables do I need for an art market?: Start with one table or display surface per confirmed stallholder, based on the agreed stall format. Add at least one extra table for check-in, information or spare stock, then confirm the count against the final layout.
What should I buy for art market stall displays?: For each stall, check whether you need a market stall, foldable table, tablecloth, art panels, clothing rack or high table. Add stall numbers, price labels, signage materials and cable ties before the final setup day.
How much lighting is needed for an art market?: Plan one usable light source for every dark or poorly lit display area, with extra LED work lights for setup. Test all lights and batteries at least 24 hours beforehand and bring extension cords and power strips for outlets that are not close to the stalls.
When should I prepare the art market shopping list?: Make the first list as soon as registrations close, then revise it after stall formats and the participant list are confirmed. Finish buying, borrowing or collecting supplies at least one day before the market so missing equipment can still be replaced.

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