What you need for an art market

An art market needs more than tables for displaying work. You also need a clear information point, reliable payment equipment, price labels, receipts and enough power to keep terminals and chargers running. For refreshments, plan the coffee service, chilled drinks and serving equipment separately from the artist stalls. This shopping list covers the physical setup, customer information and small supplies that are easy to overlook until the doors are about to open.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Foldable tablesqty 30
Folding chairsqty 60
Information desk
Cash register table
Catering tableqty 2
Tableclothsqty 32
Display panelsqty 20
Church pewsqty 10

Equipment

Payment terminalsqty 2
Cash boxesqty 2
Cash boxesqty 2
Receipt rollsqty 6
Extension cordsqty 6
Power stripsqty 10
USB chargersqty 6
Handheld microphone
Small speakerqty 2
Clipboardsqty 6
Calculatorsqty 2

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Ice cube traysqty 4
Serving traysqty 6
Cutting boardsqty 3
Bread knivesqty 3
Scissorsqty 6

Tableware

Coffee cupsqty 100
Glassesqty 150
Platesqty 100
Cutlery setsqty 100
Serving bowlsqty 12
Milk jugsqty 6
Sugar bowlsqty 6

Decorations

Buntingqty 12
Buntingqty 8
Flower arrangementsqty 8
Information boardsqty 8
Booth numbersqty 30
Prize card holdersqty 80
Name badgesqty 70
Pensqty 30
Chalkboardsqty 6

Lighting

LED string lightsqty 8
LED work lightsqty 6
Battery lanternsqty 8

Cleaning

Waste binsqty 8
Broom setsqty 3
Dustpan and brushqty 4
Mopsqty 3
Bucketsqty 4
Cleaning glovesqty 8

Safety

First aid kit
Flashlightsqty 4
Barrier tapeqty 4
Cable matsqty 12

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lemon juice - 2 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 5 crates
- Alcohol-free wine - 6 bottles
- Red wine - 8 bottles
- White wine - 8 bottles
- Paper cups - 250 pieces
- Wooden stirrers - 250 pieces
- Paper napkins - 500 pieces
- Pastry plates - 150 pieces
- Paper straws - 150 pieces
- Ice lollies - 100 pieces
- Mini quiches - 120 pieces
- Vegetable pies - 100 pieces
- Cheese cubes - 4 kilo
- Grapes - 5 kilos
- Apples - 50 pieces
- Cucumber - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Hummus - 8 tubs
- Garlic sauce - 4 bottles
- Mustard - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Tortilla chips - 8 bags
- Salted crackers - 10 packs
- Olives - 6 jars
- Mixed nuts - 4 kilos
- Gluten-free crackers - 4 packs
- Vegan vegetable spread - 6 tubs
- Lactose-free cookies - 6 packs
- Unsalted butter - 2 kilos
- Cookies - 15 packs
- Brownies - 120 pieces
- Coffee creamers - 300 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles

Tips

Plan one clearly marked information desk and one separate cash register table so visitors can ask questions without blocking payments. Bring clipboards, calculators and spare receipt rolls to keep registration and sales support moving.
Check every stall location against available power before shopping for extension cords and power strips. Add USB chargers for payment terminals and phones; test the full setup before the market opens.
Print price tags, booth numbers, name badges and route signs before setup day. Pack scissors and spare labels with them, because last-minute changes to stall assignments are common.
Keep coffee equipment together: coffee machines, kettles, thermos flasks, cups and serving trays. Use coolers and ice cube trays for chilled drinks, and bring cutting boards and bread knives if catering includes food.
Do not leave weather protection and display furniture until the last week. Confirm the number of party tents, foldable tables, chairs and display panels against the final artist count, then add time to set them up and secure them.

Frequently asked questions

What furniture do I need for an art market?: Plan a table and display area for each artist, plus an information desk, a cash register table and a catering table. Include chairs, tablecloths and display panels, and allow setup time for every stall before visitors arrive.
How much payment equipment should I buy for an art market?: Prepare at least one payment terminal and one cash box for each active sales point, with spare receipt rolls for the full opening period. Provide extension cords, power strips and USB chargers wherever terminals or phones need charging.
What refreshments do I need for an art market?: For a coffee service, provide coffee machines or kettles, thermos flasks, coffee cups and serving trays. Keep chilled drinks in coolers with ice, and prepare cutting boards and bread knives if food is being served.
When should I print art market signs and price tags?: Print booth numbers, name badges, price tags, receipts and route signs before the event setup day. Pack spare paper, labels and scissors so changes can be made after artists arrive.

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