Art Market Shopping List
An art market needs more than tables and a few signs. You will need display furniture, reliable lighting, payment equipment, refreshments and printed information ready before artists and visitors arrive. Use the stall layout and expected guest count to work out quantities, then check power access before buying or collecting electrical equipment. This list focuses on what to purchase or bring so the venue is ready for selling, browsing and serving drinks.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Market stallsqty 20
- Foldable tablesqty 8
- Chairsqty 30
- Bar stoolsqty 6
- Clothes racksqty 4
- Tableclothsqty 24
- Stoolsqty 8
Equipment
- Coffee machinesqty 2
- Kettlesqty 2
- Coolersqty 4
- Cash machinesqty 2
- Extension cordsqty 6
- Power stripsqty 6
- Rechargeable batteriesqty 4
- Headphonesqty 2
Lighting
- LED lampsqty 12
- String lightsqty 6
- Desk lampsqty 10
Decorations
- Art market bannersqty 4
- Buntingqty 8
- Flower arrangementsqty 8
- Decorative vasesqty 8
- Photo framesqty 12
- Painting easelsqty 12
- Plastic pedestalsqty 6
Tableware
- Reusable coffee cupsqty 120
- Reusable drinking glassesqty 120
- Reusable platesqty 100
- Reusable cutleryqty 100
- Serving plattersqty 12
- Serving tongsqty 8
Kitchen
- Thermos flasksqty 6
- Cutting boardsqty 4
- Chef’s knives and bread knivesqty 4
- Measuring cupsqty 2
- Storage binsqty 12
- Cooling matsqty 8
Office
- Info boardsqty 6
- Table numbersqty 20
- Name badgesqty 30
- Clipboardsqty 6
- Ballpoint pensqty 24
- Markersqty 12
- Paper wristbandsqty 150
- Cash registersqty 2
- Cash boxesqty 2
- Payment signsqty 20
- Program bookletsqty 150
- Floor plansqty 150
- Rolls of tapeqty 8
- Scissorsqty 6
- Staplersqty 3
- Rope rollsqty 4
- Cable tiesqty 200
- Cotton work glovesqty 12
Cleaning
- Waste binsqty 12
- Cleaning bucketsqty 4
- Microfiber clothsqty 20
- Broomsqty 3
- Dustpansqty 3
- Mopsqty 4
- Floor squeegeesqty 2
- Hand soap dispensersqty 6
- Toilet brushesqty 4
Safety
- First aid kitsqty 2
- Non-slip matsqty 8
- Cable traysqty 12
Catering
- Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Chocolate milk - 6 liters
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee creamer - 4 packs
- Sugar - 2 kilos
- Sweetener - 1 box
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 36 bottles
- Spa Rood - 18 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 8 bottles
- Rosé - 6 bottles
- Red wine - 4 bottles
- Ice cubes - 12 bags
- Lemons - 12 pieces
- Limes - 12 pieces
- Apples - 30 pieces
- Bananas - 20 pieces
- Grapes - 4 kilos
- Strawberries - 3 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell pepper strips - 2 kilo
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Young cheese - 2 kilos
- Brie - 1 kilo
- Vegan cheese - 1 kilo
- Chicken breast topping - 1 kilo
- Beef pastrami - 750 grams
- Vegan filet americain - 750 grams
- Egg salad - 1 kilo
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Wholegrain crackers - 8 packs
- Rice cakes - 6 packs
- Mini croissants - 100 pieces
- Mini cheese buns - 80 pieces
- Mini vegetable fritters - 60 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salted nuts - 2 kilos
- Unsalted nuts - 1 kilo
- Olives - 2 kilos
- Pickles - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Chili sauce - 2 bottles
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Chocolate sprinkles - 2 packs
- Butter - 1 kilo
- Olive oil - 1 liter
- Salt - 1 pack
- Pepper - 1 jar
- Garlic powder - 1 jar
- Paprika powder - 1 jar
- Cookies - 8 packs
- Spiced biscuits - 5 packs
- Brownies - 80 pieces
- Apple pie - 6 pies
- Vegan muffins - 40 pieces
- Gluten-free cookies - 4 packs
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Liquid hand soap - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Sponges - 12 pieces
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Bread bags - 100 pieces
- Freezer bags - 2 boxes
Tips
- Allow one market stall or table per artist, plus at least one spare table for registration, refreshments or printed materials. Confirm the final artist list before assigning table numbers or collecting furniture.
- Plan lighting for every selling area, not just the entrance. Provide one LED lamp or desk lamp per dim stall and bring extension cords, power strips and rechargeable batteries at least one day before setup.
- For refreshments, allow two to three drinks per visitor during the first hour, then adjust for the expected length of the market. Chill drinks in coolers before opening and check that reusable cups, glasses, plates and cutlery are clean and available.
- Bring one clearly marked price list for each artist, plus extra printed copies for the information point. Pack name badges, the program and floor plan together so they are not left behind when materials are taken to the venue.
- Check payment options at least 48 hours before the market and exchange enough cash for change before setup begins. Test cash machines, card readers, extension cords and rechargeable batteries before packing them.
Frequently asked questions
- What do I need to buy for an art market?
- Plan for one stall or table per artist, display lighting for each dim area, signs, price lists, payment equipment, refreshments and reusable tableware. Add at least one spare table and 10% extra printed materials if the guest or artist count may change.
- How many tables do I need for an art market?
- Start with one market stall or foldable table per participating artist, then add one table for registration and one for refreshments or information. Confirm the artist list before ordering furniture and keep one spare table if the venue has room.
- How much food and drink should I buy for an art market?
- Allow two to three drinks per visitor for the first hour and about one snack portion per person if food is served. Buy or prepare enough reusable cups, glasses and plates for one full service plus roughly 10% extra.
- When should I prepare the art market shopping?
- Confirm quantities and payment needs at least 48 hours before the market. Chill drinks on the day, test electrical and payment equipment before packing, and bring all materials to the venue before the first artist arrives.
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