Arena concert shopping list
An arena concert needs more than the equipment on the technical rider. You also need practical supplies for entry, crowd movement, backstage work, crew meals and safe cable routing. Use the plan’s item list as your starting point, then confirm quantities against the expected audience, crew size and venue layout. The items most often arranged too late are wristbands, crew passes, payment terminals, walkie-talkies, cable ramps and catering supplies.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Stage sectionsqty 24
- Stage stepsqty 2
- Artist tablesqty 12
- Crew tablesqty 20
- Crew chairsqty 120
- Bar stoolsqty 40
- Coat racksqty 20
- Roll containersqty 20
- Crowd control barriersqty 80
- Crowd barriersqty 120
- Tables for entranceqty 12
- Chairs for crewqty 80
Equipment
- Speakersqty 16
- Subwoofersqty 8
- Mixing consolesqty 3
- Wireless microphonesqty 12
- Microphone standsqty 14
- DI boxesqty 12
- Stage monitorsqty 10
- Cable reelsqty 12
- Power splittersqty 20
- Walkie-talkiesqty 30
- Ticket scannersqty 16
- Payment terminalsqty 12
Lighting
- LED spotlightsqty 24
- Moving headsqty 16
- Light standsqty 6
- Spotlightsqty 2
- Light controllersqty 2
- Cable rampsqty 24
Tableware
- Reusable cupsqty 6000
- Wine glassesqty 120
- Platesqty 200
- Cutlery setsqty 200
Kitchen
- Refrigerated trucksqty 2
- Coolersqty 12
- Coffee machinesqty 4
- Kettlesqty 4
- Food warmersqty 8
- Cutting boardsqty 8
- Knivesqty 12
- Serving plattersqty 30
Decorations
- Backdrop
- Merchandise signsqty 6
- Route signsqty 30
- Entrance bannersqty 8
- Crew passesqty 180
- Wristbandsqty 6000
Cleaning
- Waste binsqty 60
- Hand sanitizer stationsqty 24
- Cleaning cartsqty 6
- Mopsqty 12
- Bucketsqty 12
- Work glovesqty 30
- Rubble containersqty 4
Catering
- Groceries
- Spa Blauw - 6000 bottles
- Spa Rood - 1000 bottles
- Cola - 1200 bottles
- Cola Zero - 1000 bottles
- Sinas - 600 bottles
- Sprite - 600 bottles
- Ice tea - 600 bottles
- Energy drink - 400 cans
- Alcohol-free beer - 300 bottles
- Pilsner - 2500 bottles
- Wheat beer - 400 bottles
- Rosé - 120 bottles
- White wine - 120 bottles
- Red wine - 120 bottles
- Prosecco - 40 bottles
- Coffee - 12 packs
- Tea - 10 boxes
- Sugar - 8 packs
- Milk - 40 liters
- Oat milk - 20 liters
- Ice cubes - 120 bags
- Bitter lemon - 120 bottles
- Tonic - 120 bottles
- Lemons - 20 kilograms
- Limes - 15 kilograms
- Paprika chips - 80 bags
- Plain chips - 80 bags
- Tortilla chips - 60 bags
- Salsa - 30 jars
- Nut mix - 30 kilograms
- Popcorn - 50 kilogram
- Savory nuts - 30 kilograms
- Sandwich rolls - 700 pieces
- Assorted fillings - 35 kilograms
- Hummus - 12 kilogram
- Cheese - 20 kilogram
- Ham - 15 kilogram
- Tomatoes - 15 kilograms
- Cucumbers - 12 kilograms
- Lettuce - 8 kilograms
- Mayonnaise - 10 liters
- Ketchup - 10 liters
- Mustard - 6 liters
- Vegetarian wraps - 250 pieces
- Vegan meals - 150 pieces
- Gluten-free meals - 60 pieces
- Fruit for crew - 35 kilograms
- Cookies - 20 kilograms
- Muesli bars - 400 pieces
- Yogurt - 150 pieces
- Crew bread meals - 180 pieces
- Hot crew meals - 180 pieces
- Napkins - 12000 pieces
- Straws - 4000 pieces
- Cocktail picks - 1000 pieces
- Trash bags - 500 pieces
- Paper towels - 60 rolls
- Toilet paper - 240 rolls
- Hand soap - 30 bottles
- All-purpose cleaner - 20 bottles
- Glass cleaner - 10 bottles
- Disinfectant - 20 bottles
- Sponges - 30 pieces
- Kitchen paper - 60 rolls
- Aluminum foil - 20 rolls
- Cling film - 20 rolls
- Baking paper - 10 rolls
Tips
- Allow one ticket scanner for every 500 to 750 guests expected at peak entry, with at least one spare scanner available. Test every scanner before doors open and keep charging cables at the entrance desk.
- Plan crew catering by headcount, including performers, technicians, security and the first aid team. Confirm dietary requirements before ordering and arrange meals early enough that the crew can eat during the run sheet’s breaks.
- Use cable ramps wherever audience routes or work paths cross audio, lighting or power cables. Count each crossing during the venue walkthrough rather than estimating from the equipment list.
- Prepare wristbands, crew passes and entrance tables at least one day before the concert. Keep separate supplies for audience access, backstage access and crew movement so replacements do not get mixed up.
- Match barriers, crowd-control equipment and walkie-talkies to the audience routing plan. Keep extra barrier sections and charged radios ready for changes at doors, queues or emergency access points.
Frequently asked questions
- What should I buy for an arena concert?
- Plan for entry supplies, wristbands and crew passes, payment terminals, walkie-talkies, cable ramps, crowd barriers, tables and chairs, plus the audio, lighting and stage equipment in the technical plan. Confirm the final list at least 7 days before the concert.
- How many drinks and meals do I need for the concert crew?
- Order one meal per crew member, performer and support worker for each planned meal service, then add around 10% for changes and late arrivals. Provide at least 0.5 litres of water per person for each 4-hour work period, adjusted for heat and workload.
- How many ticket scanners are needed for an arena concert?
- Use roughly one scanner per 500 to 750 guests expected during the busiest entry period, plus one spare for every 10 scanners. Test them at least 2 hours before doors open and keep a manual fallback for ticket checks.
- When should I prepare barriers, cable ramps and radios?
- Lay out barriers and cable ramps during the venue setup, before soundcheck and before the audience route is opened. Charge and label walkie-talkies at least 4 hours beforehand, then test every channel with the security and production teams.
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